Project Coordinator, Real Estate

4 days ago

Ottawa, Canada Canada Lands Company | La Société immobilière du Canada Full time

Job req ID**:2104**

Title**:Project Coordinator, Real Estate**

Location**:100 Queen Street, Suite 1050**

**Ottawa, ON K1P 1J9**

Department**:Real Estate**

Employment status**: Permanent full-time**

Positions**: 2**

**PURPOSE OF ROLE**:
Under the direction of the Real Estate management team, the Project Coordinator coordinates and administers supporting real estate activities and tasks over extensive cycles to support project owners (Directors) enabling them to focus more broadly on the fulfillment of the vision, strategy and master plan associated with their respective projects. The Project Coordinator adds value primarily by managing the flow of project-related written and verbal correspondences and by researching, analyzing and processing important documents to advance and maintain project momentum. The Project Coordinator is a pivotal member of the regional Real Estate team, performing a broad range of tasks and activities in support of the regional office operations.

**KEY FUNCTIONS**

**1. Provides support to the region in the areas of property acquisitions, master planning, redevelopment, and servicing/construction and provides necessary follow-up to ensure timely completion.**
- Participates in planning (i.e. physical, regulatory), servicing, and project management reviews/initiatives.
- Assists with the development and coordination of consultant selection processes.
- Assists with the direction/work of external multidisciplinary team (contractors, engineers, home builders, surveyors, architects, planners, leasing managers, etc.) to achieve project objectives.
- Takes minutes at internal and external meetings with stakeholders, consultants, government and the public.
- Follows up with a wide range of stakeholders (e.g. government, public, other corporations, etc.) to support project development objectives.
- Assists in preparation of documents for Board submissions; conducts analysis and supports the preparation of progress reports for Senior Management, Board members, steering committees, and other audiences, as required.
- Prepares and administers technical documentation, including Request for Proposals (RFPs) and associated procurement documents
- Prepares engagement letters for approval, with adherence to CLC policies and guidelines.
- Prepares and administers contracts, ensuring proper authorization within CLC’s delegation of authority, verifies and monitors all subsequent accounting transactions, and initial draw down status.
- Administers agreements until completion, ensuring adherence to policies and guidelines, e.g., compliance with CLC’s procurement process.
- Monitors servicing and other contracts, identifying irregularities within deliverables, variances or other issues, and prepares activity reports.
- Provides administrative support for posting of public notices in local media and on CLC corporate communications platforms such as project web sites.
- Researches and reports on industry trends, regulatory context and planning legislation.

**2. Participates in the budget process, including the review of contract amounts/details, progress claims and invoices.**
- Participates in the preparation, review and implementation of divisional and regional short and long term planning activities (budgets, strategic and business plans).
- Works with the regional/project accountant to provide necessary supporting information/documentation.
- Assists in the preparation of cash projections and revenue and expenditure forecast for the annual 5-year Corporate Plan, monthly financial statements; analyzes costs against budgets/contracts to identify risk of budget over-run and controlling payments.

**3. Participates in agreements of purchase and sale, including the coordination of sales and marketing activities.**
- Assists the regional Real Estate team with due diligence (i.e. appraisals, brokers, signage, advertising, credit checks).
- Assists with the preparation of, and fulfilling obligations related to agreements of purchase and sale.
- Ensures copies of contracts/agreements are forwarded to the appropriate offices (regional office, Finance, Corporate Affairs), and properly classified and filed for auditing.
- Prepares Sales Abstracts/summaries for senior management approvals.
- Collaborates with legal counsel, providing information for closing, i.e. purchaser details, property tax adjustments, proper execution of closing documents (transfer deed) according to CLC’s Delegation of Authority, adjustments for closing.
- Finalizes closing documentation (i.e. ensures receipt of fully executed transfer deed and survey plan prior to closing).

**In addition to the Key Functions listed above, the Project Coordinator in the National Capital Region is also responsible for the following tasks**:

- Develops and maintains efficient project-based document management system for all functions of real estate development, both paper and digital systems.
- Provides backup administrative support to Administrativ

  • Real Estate Assistant

    6 months ago

    Ottawa, Canada Norton Ngo Real Estate Full time

    We are seeking a highly organized and detail-oriented individual to join as a Real Estate Assistant. As a Real Estate Assistant, you will provide crucial support to Norton and help facilitate day-to-day operations. Your primary responsibilities will involve assisting with administrative tasks, coordinating property transactions, and providing exceptional...

  • Real Estate Assistant

    6 months ago

    Ottawa, Canada Norton Ngo Real Estate Full time

    We are seeking a highly organized and detail-oriented individual to join as a Real Estate Assistant. As a Real Estate Assistant, you will provide crucial support to Norton and help facilitate day-to-day operations. Your primary responsibilities will involve assisting with administrative tasks, coordinating property transactions, and providing exceptional...

  • Project Coordinator, Real Estate

    6 days ago

    Ottawa, Canada Canada Lands Company Full time

    **Company**: Canada Lands Company **Location**: 100 Queen Street, Suite 1050, Ottawa, ON **Employment Status**: Employee (Full-Time) Positions: 2 **Short Summary**: Under the direction of the Real Estate management team, the Project Coordinator coordinates and administers supporting real estate activities and tasks over extensive cycles to support project...

  • Project Coordinator, Real Estate

    6 months ago

    Ottawa, Canada Canada Lands Company Full time

    **Company**: Canada Lands **Location**: 100 Queen Street, Suite 1050, Ottawa, ON **Employment Status**: Employee (Full-Time) **Short Summary**: Under the direction of the Real Estate management team, the Project Coordinator coordinates and administers supporting real estate activities and tasks over extensive cycles to support project owners (Directors)...

  • Real Estate Agent/advisor

    6 months ago

    Ottawa, Canada The Oakes Home Team Real Estate Full time

    Real Estate Agent/Advisor Are you a single agent who would like to make a predictable income? Would you love to be on a team that includes inside sales with pre-booked leads, admin support, coaching, training, fees paid, all in a dynamic high end brokerage? We are looking for 2 passionate, positive, hard working realtors that want to take their career to...

  • Real Estate Administrative Assistant

    6 months ago

    Ottawa, Canada REMAX Hallmark Realty Ltd. - Real Estate Team Full time

    **Administrative Assistant Job Description** Are you organized, diligent, and dedicated? Do you thrive in a dynamic environment where you can take initiative and contribute to the success of a team? If so, we invite you to join our team. We are a rapidly growing real estate team dedicated to providing top-notch service to our clients. We are seeking a...

  • Real Estate Administrative Assistant

    6 months ago

    Ottawa, Canada Real Estate Administrative Assistant Full time

    **Salary**: $45,000.00-$57,000.00 per year **Benefits**: - Paid time off Flexible Language Requirement: - French not required Schedule: - Monday to Friday Supplemental pay types: - Bonus pay - Overtime pay Ability to commute/relocate: - Ottawa, ON K1Y 0Z7: reliably commute or plan to relocate before starting work (required) **Education**: -...

  • Project Coordinator

    4 weeks ago

    Ottawa, Ontario, Canada Turner & Townsend Full time

    About the RoleWe are seeking an experienced Project Coordinator to join our team in the Real Estate sector. As a key member of our project delivery team, you will be responsible for coordinating project schedules, resources, and costs.Job DescriptionThe successful candidate will have a strong background in project scheduling, with a minimum of 5 years'...

  • Real Estate Agent

    6 months ago

    Ottawa, Canada Gordon's Downsizing & Estate Services Full time

    At Gordon’s, we specialize in serving the unique needs of people who are going through major life transitions such as: finding a retirement community or property, downsizing to smaller accommodations, selling or buying a property, settling an estate, and more. We ensure a client’s complete satisfaction through a simple, yet powerful, promise. We’ll...

  • Real Estate Listing

    6 months ago

    Ottawa, Canada Bennett Property Shop Realty Full time

    We are seeking an extraordinary Real Estate Listing - Marketing Coordinator to join our team to support our Award-Winning Real Estate Brokerage, located in Ottawa. We are looking for someone who has a strong work ethic and isn’t afraid of a challenge. Someone who has a passion for helping clients and the REALTORS® they work with. Someone who will be...

  • Real Estate Listing Coordinator

    3 months ago

    Ottawa, Canada Dawson Team Full time

    **Job Title**: Listing Coordinator (Ontario & Quebec) **Job Type**: Full-Time **Location**: Ontario & Quebec **About Us**:Join a dynamic real estate team operating in both Ontario and Quebec. We are looking for an organized, detail-oriented, proactive and biligual (FR/EN) **Listing Coordinator** to support our growing team of real estate professionals. We...

  • Real Estate Photographer

    6 months ago

    Ottawa, Canada Studio 18 Full time

    **About us** Studio 18 is a leading real estate photo/video studio dedicated to providing high-quality visual content for the real estate industry. With a focus on innovation and creativity, we strive to capture the essence and uniqueness of every property we work with. We are passionate about delivering exceptional service and exceeding our clients'...

  • Real Estate Transaction Coordinator

    7 days ago

    Ottawa, Ontario, Canada TAG HR Full time

    **Job Summary:**We are seeking a highly motivated and organized Real Estate Transaction Coordinator to join our team at TAG HR. This is an exciting opportunity to work with a diverse range of real estate matters and contribute to the success of our Ottawa-based law firm client.**About You:**3+ years of experience as a Real Estate Assistant or Clerk with a...

  • Luxury Real Estate Coordinator

    6 days ago

    Ottawa, Ontario, Canada Express Employment Professionals - Ottawa East Full time

    Job Title: Luxury Real Estate CoordinatorAbout Us:We are proud to partner with Ottawa's leading luxury real estate brokerage, seeking a highly motivated Listing Coordinator to join their exceptional team. Located in the vibrant Central East End, our client offers a dynamic and sophisticated work environment ideal for ambitious professionals.Salary: $65,000 -...

  • Director, Real Estate

    6 days ago

    Ottawa, Canada Canada Lands Company Full time

    **Company**: Canada Lands Company **Location**: 100 Queen Street, Suite 1050, Ottawa, ON **Employment Status**:15-month contract **Short Summary**: The Director, Real Estate directs the land development process, including but not limited to planning, public consultation, engineering/construction design and approval process for land development activities in...

  • Real Estate Assistant

    6 months ago

    Ottawa, Canada The Agency Ottawa Full time

    **Responsibilities**: 1. **Administrative Support**: - Assist with the preparation and organization of documents, contracts, and agreements. - Manage and maintain electronic filing systems. - Schedule appointments, showings, and meetings for the real estate team. 2. **Client Communication**: - Act as a point of contact for clients, providing exceptional...

  • Real Estate Transaction Coordinator

    1 week ago

    Ottawa, Ontario, Canada TAG HR Full time

    **About TAG HR**We are a respected law firm in East Ottawa, seeking an experienced Law Clerk or Legal Assistant with expertise in commercial real estate to handle real estate and financing files.**Competitive Salary Range:** $55,000 - $65,000About the Role:Manage real estate and financing files from start to finish, ensuring timely completion of...

  • Real Estate Transaction Coordinator

    1 week ago

    Ottawa, Ontario, Canada TAG HR Full time

    We are seeking a seasoned Real Estate Law Clerk to join our team at TAG HR. Located in Ottawa, this full-time position offers an exciting opportunity for individuals with 3+ years of experience in real estate law.Compensation: $62,750 - $72,500 per annum, depending on qualifications and experience.About the Role:Draft, review, and file legal documents with...

  • Real Estate Transaction Coordinator

    6 days ago

    Ottawa, Ontario, Canada TAG HR Full time

    A Real Estate Law Clerk is sought by a law firm in Ottawa to work with a diverse range of real estate matters. The successful candidate will have 3+ years of experience as a Real Estate Assistant or Clerk and a strong understanding of real estate transactions and related legal processes.This full-time, on-site position requires proficiency using legal...

  • Real Estate Transaction Coordinator

    4 days ago

    Ottawa, Ontario, Canada TAG HR Full time

    Thank you for your interest in the Real Estate Transaction Coordinator role. While this position has been filled, we're excited to continue connecting with professionals like you.We have similar positions opening up on a regular basis, and we've kept this position open to stay connected with talented individuals like you. This posting remains active to...