Clk 15r
2 months ago
Posting Title- CLK 15R - Office Manager- Position Classification- CLBC Clerk N15- Union- GEU- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $57,296.54 - $64,805.30 annually- Close Date- 8/7/2023- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Children & Family Development- Ministry Branch / Division- Service Delivery- Job Summary**Bring your administrative leadership to this fast paced environment in the South Vancouver Island region.**
The Ministry of Children and Family Development has an exciting one-year temporary opportunity for an Office Manager. Reporting to a Director of Operations, the Office Manager will work in a busy team environment while being responsible for managing a large float team of Administrative staff who currently provide support to several teams of Social Workers.
The position will require a cross program understanding of Child Protection support functions, Resource (Foster and Out-of-Care), and Guardianship support work and supporting administrative staff to ensure that they are meeting expectations and accountabilities. Utilizing your good judgement and initiative, you oversee the support and effective organization of clerical, professional and excluded staff. As a key member of the team, you will supervise several staff in their assignment of work, development and evaluation of performance plans and approval of leave. Your strong service orientation and outgoing personality will be a positive asset to achieving goals in this high volume work environment.
You possess excellent interpersonal communication skills and the ability to handle complex and sensitive issues with diplomacy and sound judgment.
If you want to advance your leadership career, this is a great opportunity for you.
**Job Requirements**:
- Secondary school graduation or equivalent
- At least 2 years' experience providing administrative and financial support services for a group of staff
- At least 2 years' experience leading others.
- At least 2 years' experience using standard office procedures.
Preference may be given to applicants who have:
- A Diploma/Certificate or some post-secondary courses in office administration.
- More than 6 months experience supervising staff and leading others.
- More than 6 months experience within the last 2 years providing administrative and financial support services for a group of staff.
- More than 6 months experience in records management including the storage, retrieval and destruction of records.
- More than 6 months experience providing financial functions (e.g. reconciliations, purchase card/petty cash management, CAS oracle, processing of invoices).
- Intermediate MS Excel skills.
- Recent (within the last 5 years) experience working with vulnerable children, families and caregivers.
- Who self-identify as First Nations, Métis or Inuit with the required combination of education and experience.
**About this Position**:
This is a temporary opportunity until July 26, 2024.
A permanent appointment may result from this temporary appointment.
An eligibility list may be established to fill future temporary and permanent vacancies.
Occasional travel may be required; transportation arrangements must meet operational requirements.
**Working for the BC Public Service**:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
**How to Apply**:
**Cover Letter: NO - **Please do not submit a cover letter as it will not be reviewed.
**Resume: YES - **Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.
**Questionnaire: YES - **You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.
**Additional Information:.**
A Criminal Record Check (CRC) and Criminal Record Review Act Check (CRRA) will be required.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.
Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
- Job Category- Administrative Services
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