Human Resources Assistant

6 days ago

Burnaby, Canada Sprott Shaw College Full time

_**Are you motivated by using your talents to support others? Come work for one of BC’s top private colleges**_
- Established in 1903, Sprott Shaw College is a private post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in Administration, Business, Trades & Design, Nursing & Healthcare, and Child, Family & Community Support._
- Sprott Shaw College is the subsidiary company of CIBT Education Group, one of the fastest-growing companies in BC according to Business in Vancouver. As an organization, we cultivate professional growth and positive working environments for our employees, which fosters our values of Community, Diversity, Integrity, Quality, Respect, and Results-Oriented._
- The _**Human Resources (HR) Assistant **_provides administrative support to the Human Resources department. Reporting to the Human Resources Manager, the HR Assistant will assist with full cycle recruitment, including assisting hiring managers with their recruitment needs._

**Responsibilities**

**The HR Assistant will be supporting the Human Resources Manager with the recruitment and onboarding process**
- Post job openings using the Enterprise Resource Planning (ERP) and external recruitment platforms
- Providing training and support in the use of the Company’s ERP
- Create and revise job descriptions

**Conducting administrative human resources tasks**
- Maintain and update databases internally, such as the ERP and SharePoint
- Prepare and amend where necessary HR documents, i.e. employment contracts and recruitment guides
- Keep the company organizational chart and employee directory up to date
- Collaborate with the Payroll department in creation of letters for
- Facilitate annual performance reviews using internal workflow tools
- Create and post social media updates on Facebook, Instagram, LinkedIn and SharePoint
- Keep up-to-date with the latest HR trends and best practice
- Participating in ongoing human resources projects

**Providing administrative support to Head Office**
- Performs general administration duties such as reception, mail, interoffice communications, outgoing correspondence, and ordering supplies
- Providing high-level document management, including drafting, editing, formatting, and proofreading of documents for the executive team
- Liaises with various internal and external contacts to coordinate office activities and provide or request information
- Attends to all logístical concerns such as booking meeting rooms, preparing material and equipment, and ordering catering

**Performing other related duties as required**

**Qualifications and education**
- Degree or diploma in a related program such as Human Resources or Commerce (essential)
- Minimum two (2) year of related experience in an office or customer service setting
- Human Resources and/or Recruitment experience preferred

**Skills**
- Knowledge of Employment Standard Act and employment equity regulations
- Proficiency in Microsoft Office
- Good knowledge of data analysis including: identifying appropriate data, compiling and, reporting of results, implications, and recommendations
- Ability to act with tact, good judgment, and discretion; maintaining confidentiality of files, personal information, and other matters, as appropriate
- Exceptional written and oral communication skills
- Strong interpersonal skills
- Strong organizational skills with demonstrated ability to multi-task
- Ability to complete work in a timely manner with accuracy and attention to details
- High standards of ethics, a professional attitude and commitment to quality service

**What we offer**
- Reimbursement of Practicing license or Professional Association Membership fees
- Tuition discount for Spouse and Children
- Long Service Awards Program
- Employer-paid training such as Indigenous Awareness and LGBTQ2+
- Reimbursement of tuition costs for attaining Adult Education Credential.
- Disability and Life insurance
- Employee Assistance Program
- Extended health care (Dental, Vision, paramedical)
- Flexible schedule, work-life work life balance
- Eligible to participate in a Registered Retired Savings Plan and the Deferred Profit Sharing Plan
- 5 sick and 2 personal leave days a year for full-time employees
- Education and Training allowance

**Commitment to Equity, Diversity & Inclusion**

**CLOSING DETAILS**

Schedule:

- Monday to Friday

Work Location: In person

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