Administrative Assistant

2 months ago

Montréal, Canada Concordia University Full time

**Position Number**:50000588 / P1730
**Department**:Goodman Institute of Investment Management
**Grade**:GR09
**Campus**:Sir George Williams (Downtown)

**Salary**:$31.12 - $37.43 per hour
**Union/Association/HR Policy**:CUSSU

**Posting deadline**:November 20, 2023

Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.

Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.

As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.

**SCOPE**
Reporting to the Manager, Goodman Institute of Investment Management (GIIM), the incumbent provides administrative and logístical support to the Goodman Institute. They assist in daily operations of the unit, including participating in the administration and acting as a resource person for the Program.

**PRIMARY RESPONSIBILITIES**
- Responsible for student academic procedural advising; and verifies that student files are complete and that students have completed all requirements for graduation. Assist in the administration of the GIIM MBA Program; registration, student requests, etc.
- Based on established guidelines; advise students on admission requirements and missing documentation, prepare and monitor admission dossiers, and prepare letters of recommendation for admission or rejection to programs.
- Support recruitment and retention activities (e.g. Open House, information sessions, etc.). Under the supervision of the Manager and in cooperation with the Graduate Recruitment Office, provide administrative support for promotional and recruitment activities.
- Under the supervision of the Manager, oversee that student facilities in both locations are properly maintained; book classrooms; and orders and maintain course materials used by faculty at both sites.
- Under the supervision of the Manager, and in collaboration with other staff members, assist with the organization of special events (e.g. orientation sessions, preparatory week, graduation, etc.) at different sites; including booking of space, mailing invitations, preparation of RSVP lists and nametags, etc.
- Act as Secretary and provide administrative support for program meetings and to various committees and meetings established by or reporting to the Director; draft notices and agenda, gather and assemble documents for distribution, records minutes, prepare presentations and follow up on action items.
- Coordinate travel and hotel arrangements for the Goodman Institute faculty, students and staff traveling to and from Montreal and Toronto.
- Assist with the compilation of data surveys and special projects.
- Maintain and update students and alumni databases and ensure that all pertinent information is sent to students as requested by Manager.
- Maintain office supplies inventory.

**QUALIFICATIONS**
- Diploma of Collegial Studies (2-year pre-university DEC) with four to seven years of related work experience. Familiarity and knowledge of graduate programs is an asset.
- Good knowledge (Level 4) of spoken and written English in order to communicate effectively and to draft correspondence, documentation and reports; good knowledge (Level 4) of spoken French in order to communicate effectively with external partners and basic knowledge (Level 3) of written French to understand external documents.
- Detail oriented, well organized (with the ability to prioritize and to multitask) and customer service oriented (proven experience in dealing with clients in a professional manner).
- Exceptional interpersonal skills, excellent communication skills and the ability to meet strict deadlines.
- Ability to work individually and in a team environment.
- Ability to work outside normal operating hours during peak periods.

Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.

**Territorial Acknowledgement**
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal commun

  • Administrative Assistant

    7 days ago

    Montréal, Canada MADA Community Center Full time

    We are looking for a bilingual Administrative Assistant to the director of Human Resources **Responsibilities** - Organize and schedule appointments - Plan meetings and take detailed minutes - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Update and maintain office policies and procedures - Maintain...

  • Administrative Assistant

    2 months ago

    Montréal, Canada MPH Solutions Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our accounting firm. In this role, you will be responsible for providing comprehensive administrative support to the Founding Partner, as well as managing accounts receivables. **Responsibilities**: - Assist the Founder with various administrative tasks, including...

  • Administrative Assistant

    1 week ago

    Montréal, Canada MPH Solutions Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our accounting firm. In this role, you will be responsible for providing comprehensive administrative support to the Founding Partner, as well as managing accounts receivables. **Responsibilities**: - Assist the Founder with various administrative tasks, including...

  • Administrative Assistant

    5 days ago

    Montréal, Canada PREMIUM OUTLETS MONTREAL Full time

    **PRIMARY PURPOSE**: TThis position serves as the support to the mall management staff by providing office needs as determined and assigned by the General Manager **PRINCIPAL RESPONSIBILITIES**: - Support the property’s financial cycle as relates to Accounts Payable and Accounts Receivable, purchasing, procurement card, petty cash, property budget, CTI,...

  • Administrative Assistant

    2 months ago

    Montréal, Canada Choueke Hollander S.E.N.C.R.L Choueke Hollander LLP Full time

    Are you ready to be an integral part of a thriving and reputable law firm in the heart of Montreal? Choueke Hollander LLP is a dynamic team of legal professionals specializing in litigation and commercial law. Our bilingual team combines highly experienced attorneys and young, ambitious lawyers who pride themselves on delivering exceptional legal services to...

  • Administrative Assistant

    2 months ago

    Montréal, Canada Fondation Brain Canada Foundation Full time

    _**About Brain Canada**_ - Brain Canada Foundation (Brain Canada) is a national registered charity headquartered in Montréal, Quebec. We play a unique and invaluable role as a national convenor of those who support and advance brain research. A greater understanding of how the brain works contributes to the prevention, diagnosis, treatment, and cure of...

  • Administrative Assistant

    4 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. - Additional Job Description - Position Summary: Provide efficient and effective administrative support to the Academic Programs and Government Reporting unit of Enrolment Services (ES). Responsible for upholding the unit's mission and goals, in line with ES’s strategic objectives. Support the...

  • Administrative Assistant

    1 week ago

    Montréal, Canada Concordia University Full time

    **Position Number**:50000578 / P2813A **Department**:MBA Program **Grade**:GR09 **Campus**:Sir George Williams (Downtown) **Salary**:$31.12 - $37.43 per hour **Union/Association/HR Policy**:CUSSU **Posting deadline**:March 27, 2024 Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is...

  • Administrative Assistant

    2 months ago

    Montréal, Canada First Nations Financial Management Board Full time

    **Position Overview** Reporting to the Office Coordinator, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line, ensuring alignment with the intentions of the FMB Board of Directors. The Administrative Assistant is primarily an internally focused position,...

  • Administrative Assistant

    1 month ago

    Montréal, Canada First Nations Financial Management Board Full time

    **Position Overview** Reporting to the Senior Operations Manager, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line, ensuring alignment with the intentions of the FMB Board of Directors. The Administrative Assistant is primarily an internally focused...

  • Administrative Assistant

    1 month ago

    Montréal, Canada First Nations Financial Management Board Full time

    **Position Overview** Reporting to the Senior Operations Manager, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line, ensuring alignment with the intentions of the FMB Board of Directors. The Administrative Assistant is primarily an internally focused...

  • Administrative Assistant

    11 hours ago

    Montréal, Canada La Belle Province Full time

    **Administrative Assistant / Marketing Analyst** La Belle Province is looking for a full time administrative assistant to assume the following responsibilities: - manage POS systems (Cluster and Clover), digital menus - manage delivery apps (UEAT, Uber, Skip, DoorDash) - manage and respond to customer reviews and contest charges on all platforms - analyze...

  • Administrative Assistant

    1 month ago

    Montréal, Canada Mad Science Group Full time

    Who we are: With franchise locations all around the globe, 2inspire is a house of brands, Mad Science and Imagine Arts Academy. Mad Science is the world's leading science enrichment provider for children ages three through twelve. We deliver unique, hands-on science experiences and toys for children that are as entertaining as they are educational. Every...

  • Administrative Assistant

    1 week ago

    Montréal, Canada Portage Full time

    **Head Office** Portage is seeking to hire an Administrative Assistant to directly support the Vice-President of Operations and Administration. The Administrative Assistant will provide administrative assistance to the Vice-President, will interact with internal and external stakeholders in the advancement of organizational priorities, and will assist as...

  • Administrative Assistant

    1 week ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Primary Responsibilities: - Oversee and administer the calendars and meetings for the Vice-Dean Programs and Director of Administration. Assist with schedule planning with a view to prioritizing events and meetings; make judgements about juggling and deferring meetings when...

  • Administrative Assistant

    2 weeks ago

    Montréal, Canada BNP Paribas Full time

    ADMINISTRATIVE ASSISTANT (JOB NUMBER: GBA-072023-002-SOS) In a changing world, unprecedented challenges require unmatched talent. Join one of Montreal's Top Employers in 2023. We are a dynamic and growing organization having its main establishment located in downtown Montreal and part of a leading international banking institution fully committed to...

  • Administrative Assistant

    1 week ago

    Montréal, Canada BNP Paribas Full time

    ADMINISTRATIVE ASSISTANT (JOB NUMBER: GBA-020924-001-SOS) In a changing world, unprecedented challenges require unmatched talent. Join one of Montreal's Top Employers in 2023. We are a dynamic and growing organization having its main establishment located in downtown Montreal and part of a leading international banking institution fully committed to...

  • Administrative Assistant

    1 week ago

    Montréal, Canada BNP Paribas Full time

    ADMINISTRATIVE ASSISTANT (JOB NUMBER: GBA-053023-002-SOS) In a changing world, unprecedented challenges require unmatched talent. Join one of Montreal's Top Employers in 2023. We are a dynamic and growing organization having its main establishment located in downtown Montreal and part of a leading international banking institution fully committed to...

  • Administrative Assistant

    9 hours ago

    Montréal, Canada Lys intermédiation Full time

    We are seeking to hire an administrative professional to join our dynamic and growing team. As an Administrative Assistant, you will need to exercise initiative, creativity and professionalism to execute the responsibilities of this position. Some of the duties for this position are the following: Administrative Assistants should be the first point of...

  • Administrative Assistant

    1 month ago

    Montréal, Canada PPT Full time

    Pacific Programming and Tech Inc. is a computer software development firm based out of Montreal, QC. We are currently looking for a highly organized and detail-oriented person to fill the role of Administrative Assistant/Office Coordinator and to join our Montreal team. **Responsibilities & Duties** - Provide administrative support to executives and team...