Administrative Analyst

2 weeks ago

Victoria, Canada Orca Masonry Ltd. Full time

**The Organization**:
Orca Masonry is a rapidly growing business that provides concrete, brick, block, stonework and waterproofing in Victoria and the South Island. We aim to be the leading masonry choice on the island by providing top-quality service through professional installers.

**The Opportunity**:

- Are you a hard-working problem solver with a positive attitude?
- Are you obsessed with the details?
- Do you love coming across as highly competent?

As we continue to grow, we are looking for an exceptional Administrative Analyst to join our Pod. As our Analyst, you will be responsible for overall a pivotal role in delivering comprehensive administrative assistance to the office, encompassing procedural oversight, project requirements, building permit, procurement, and general operations functions and other.

If you are a hard-working problem solver with a positive attitude, obsessed with details, and love coming across as highly competent, we would love to hear from you

**Duties and Responsibilities**

The Administrative Analyst will be responsible for the following regular tasks: Provide general office assistance including ordering/maintaining office supplies, mailing, managing office storage locker, and coordinating other necessary activities with Operations & Project Manager.
- Convert leads into projects open and close projects once completed.
- Assist in the inputs to the administrative business processes mapping and implementation of the internal standard operating procedures (SOPs).
- Assist the Operations & Project Manager and Project Consultants to meet project deliverables by developing and providing administrative support as requested.
- Responsible for the management of commercial vehicles, including regular maintenance, insurance, schedule inspections, and update and maintenance of vehicle history reports.
- Monitor and manage GPS tracking systems to ensure the security and efficiency of commercial vehicles.
- Oversee the alarm system to safeguard office premises and assets.
- Act as the focal point for WSBC (WorkSafeBC) claims, ensuring proper handling and documentation.
- Manage clearance processes for commercial projects, including WSBC and Certificate of Insurance (COI) requirements.
- Assume responsibility for tracking and managing office assets, ensuring proper maintenance and functionality.
- Maintain electronic records, project documents, accounting, financials, and others.

**Education & Experience**
- Post-secondary education in administration or a related field.
- Minimum of 2 years of experience in administrative roles.
- Ability to work efficiently and accurately.
- Strong organizational skills.
- Ability to work well in a team and communicate clearly.
- Intermediate knowledge of Excel.

**Salary**: $22.00-$25.00 per hour

Expected hours: 40 per week

**Benefits**:

- Company events
- Dental care
- Extended health care
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

Application question(s):

- Are you legally entitled to work in Canada?

Work Location: In person

Application deadline: 2023-11-23
Expected start date: 2023-12-04

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