Ap & Accounting Coordinator

**OVERVIEW**:
Under the general supervision of the Assistant Controller, the AP & Accounting Coordinator is primarily responsible for the administration of all Accounts Payable functions for the company. As a member of the RS team, this position will support an organizational culture that cares for other's well-being through best practices in health and safety, in addition to the company's values of respect, integrity, quality, teamwork and professional growth.

**RESPONSIBILITIES**:
**Accounting**
- Reconcile material invoices to packing slips
- Reconciliation of service invoices to purchase orders in accounting software/ERP system verifying that the service is complete and request purchase order to be received by the assistant controller.
- Code recurring invoices and those invoices without purchase orders
- Enter invoices into accounting software/ERP system, identify discrepancies and make appropriate adjustments
- Reconcile visa statements monthly and enter into accounting software/ERP system
- Request biweekly accounts payable payments and forward to Assistant Controller for approval
- Process all approved CAD and USD cheques and mail out in a timely manner
- Make copies of cheques, match them to the corresponding invoices and file accordingly
- Enter all wire payments into the accounting software/ERP system
- Review supplier statements and reconcile to accounting records
- Maintain health benefits spreadsheet that coincides with the monthly invoice and communicate all new additions to payroll ensuring deductions are applied appropriately (i.e. Long term disability)
- Receive freight POs in accounting software/ERP system as requested by purchasing
- Setup suppliers into accounting software/ERP system

**Administrative**:

- Collect all authorized travel requests and match to employee expense reports
- Review and process all employee expense reports submitted through Concur or those manually prepared and audit for accuracy
- Maintain the weekly employee availability report and distribute to employee
- Retrieve incoming mail from PO Box, open and distribute to employees
- Assist in the annual financial audit as necessary
- Backup to answer the main phone as required
- Other duties as assigned

**Training / Qualifications**:

- College Accounting Diploma required
- Minimum 1-2 years of experience preferred
- Strong communication (verbal and written) and organizational skills
- Strong computer skills (MS Office - specifically Excel)
- Excellent analytical and problem-solving skills to fully address accounts payable issues
- Epicor (E10) experience an asset

**Working Conditions**:

- Office Environment