Ap & Accounting Analyst

**Purpose**:
Under the general supervision of the Assistant Controller, the AP & Accounting Analyst is primarily responsible for the administration of all accounts payable functions for the company.

**Responsibilities**:

- Retrieve incoming mail from PO Box, open and distribute
- Receive invoices from suppliers
- Match all material invoices to packing slips and ensure quantities invoiced match quantities received
- Match service invoices to purchase orders in accounting software/ERP system, verify service is complete and request PO to be received
- Review and process all employee expense reports submitted through Concur or manually prepared and audit for accuracy
- Enter all invoices into accounting software/ERP system, analyze all discrepancies and make appropriate adjustments
- Once batch is created inform assistant controller to review and post
- Reconcile visa statements monthly and enter into accounting software/ERP system for payment
- Request biweekly accounts payable payments and forward to assistant controller for approval
- Process all CAD and USD cheques once cheque request is approved
- Obtain two signatures on each cheque and mail out payments, attaching remittance slips if needed
- Make copies of all cheques and match them to the corresponding invoices
- Forward wire requests to assistant controller to complete
- File all matched cheques/invoices accordingly
- Review all supplier statements and reconcile to accounting records
- Maintain health benefits spreadsheet that coincides with the monthly invoice and communicate all new additions to payroll so correct deductions can be taken out (i.e. Long term disability)
- Receive freight POs in accounting software/ERP system as requested by purchasing
- Process shareholder/board of director's quarterly payments, retainer and meeting fees
- Setup suppliers into accounting software/ERP system
- Collect all authorized travel requests and match to employee expense reports
- Maintain the weekly staff availability report and distribute to staff
- Assist in the annual financial audit as needed
- Backup to answer the main phone when needed
- Other duties as assigned

**Training / Qualifications**:

- Strong communication (verbal and written) and organizational skills
- Strong computer skills (MS Office)
- Excellent analytical and problem-solving skills to fully address accounts payable issues
- College Accounting Diploma
- Epicor (E10) experience an asset

**Working Conditions**:

- Office Environment