Accreditation and Carms Administrator

3 weeks ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Accreditation and CaRMS Administrator

**Department/Unit**
- Family Medicine

**Location**
- Halifax

**Posting Number**
- S425-22

**Employee Group**
- DPMG

**Position Type**
- Term

**Duration of Contract (if applicable)**
- Two (2) years

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $48, 529 - $64,821 per annum

**Classification**
- ADM-04

**Provisional Statement**
This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Department of Family Medicine (DFM) is one of the largest and most complex clinical science departments within the Faculty of Medicine and is dedicated to excellence in patient care, teaching, research, and administration within the discipline of Family Medicine in a distributed learning environment (across three provinces). Reporting to the Medical Education Manager (MEM), the Accreditation and CaRMS Administrator will manage all aspects of the DFM Residency Program accreditation as well as serve as the main point of contact and coordinator for the DFM residency selection process for postgraduate (PG) education through the Canadian Residency Matching Service (CaRMS).

**Key Responsibilities**
- Oversee all aspects of the internal review and external accreditation of standards of training for the DFM postgraduate residency training program. Act as primary resource for faculty and staff on related matters. Interpret accreditation standards, changes in standards and their impact on the DFM program.
- Establish and oversee accreditation project timelines, negotiate requirements and resolve issues as necessary. Along with the MEM act as accreditation lead for the national accrediting bodies. Compile and input all program level data as well as review all data for accuracy and omissions; make recommendations for composition and editing.
- Advise, council and instruct program and site faculty and staff on all aspects of accreditation, including the interpretation of accreditation standards. Prepare and present training sessions for faculty and staff on the accreditation management system (AMS).
- Serve as a resident selection content specific expert to the Postgraduate Selection Sub-Committee. Regularly relieve the Postgraduate Program Director, Selection Chair and MEM of related routine administrative matters. Prepare and present all ranking information to committee. Prepare statistics and summary reports.

**Note**
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

**Required Qualifications**
- Undergraduate degree in Business/Office Administration diploma with approximately three to five years relevant progressive experience (or an equivalent combination of training and experience).
- Advanced attention to detail, organization skills and initiative.
- Proven interpersonal and excellent communication (verbal, written and presentation) skills.
- Demonstrated high degree of confidentiality.
- Demonstrated advanced computer proficiency required including MS Office (particularly Excel) and Adobe Acrobat.
- Proven ability to learn and train others on new programs.

**Assets**
- Experience with university or program accreditation.
- Experience with webinar systems (Zoom, MS Teams) or on-line tools. Knowledge of the medical school and technologies such as Dalhousie intranet DalMedix, Brightspace, one45 (online evaluation program) or similar software.
- Experience with special event planning and implementation.

**Job Competencies**
Self-Awareness & Professionalism
- Integrity
- Respect & Inclusion
- Knowledge & Thinking Skills
- Communication

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance p

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