Accounts Payable Clerk

3 weeks ago

Niagara, Canada E.S. Fox Limited Full time

**ABOUT US**:
Established in 1934 as a small plumbing and heating company, E.S. Fox Limited today is recognized as a pre-eminent Canadian multi-trade Industrial, Commercial, Institutional and Nuclear constructor and fabricator. E.S. Fox Limited works in the industries of oil and gas, petrochemical, mining, pulp and paper, steel, automotive, pharmaceutical, casinos, hotels, hospitals, schools, and themed entertainment.

The company is headquartered in Niagara Falls, Ontario, and maintains full-service regional offices in Hamilton, Toronto, Port Robinson, Oshawa, Tiverton, Kingston, Sarnia, and Thunder Bay.

With a strong commitment to health, safety, and the protection of the environment, E.S. Fox Limited has earned a reputation as a people-first, environmentally conscious, socially responsible constructor.

The Head Office in **Niagara Falls, ON** is looking for a hardworking, proactive, and detail-oriented **Accounts Payable Clerk** to join the Finance team.

**WHAT WE OFFER**:
A rewarding career opportunity working within the thriving construction industry. We provide comprehensive benefits, including:

- An attractive health and dental benefits package including an Employee Assistance Program
- Group RSP
- Competitive compensation
- Support of professional growth

**SUMMARY OF ROLE**:
Reporting directly to the Accounts Payable and Billing Manager, the Accounts Payable Clerk is responsible for performing financial, administrative, and clerical tasks related to the accurate and efficient maintenance and processing of accounts payable transactions and record keeping. The work environment is fast-paced, and the position is often challenged with tight deadlines.

**KEY RESPONSIBILITIES AND/OR SERVICES PROVIDED**
- Receive invoices, match supporting documents (packing slips and purchase orders) and prepare payment remittances (cheques and EFT) in a timely fashion ensuring all prompt payment discounts are realized.
- Review purchase orders to verify descriptions, prices, and approvals when processing invoices.
- Receive, review and process construction related invoices and supporting documentation from project managers; follows up on outstanding approvals and requests for information as required.
- Review vendor statements and complete reconciliations to ensure completeness and accuracy of accounts payable records.
- Maintain historical records by scanning and filing documents.
- Respond to and resolve vendor and internal inquiries.
- Provide accounting and administrative support to the accounting team and may periodically fill in at reception switchboard and mail room where required.
- Other duties may be assigned at any given time based on the business trends/demands.

**KNOWLEDGE AND EDUCATION REQUIREMENTS**:

- Completion of a post-secondary diploma in business administration, accounting or equivalent work experience. General knowledge of accounting systems and Microsoft Office Suite.

**SPECIFIC EXPERIENCE AND SKILLS**:

- Minimum 2 years' experience working in accounts payable.
- Construction industry experience is an asset.
- Ability to accurately process data input quickly and without error.
- Strong communication skills (Both written and verbal).
- Ability to multi-task and prioritize multiple assignments with different priorities.
- Ability to meet all assigned deadlines.
- Ability to work collaboratively with all departments.

**PERSONAL ATTRIBUTES**:

- Organized self-starter, detail oriented, proactive individual who takes ownership of the task at hand.
- Exercises discretion and protects confidentiality of sensitive information.
- Excellent time management and customer service skills.

E.S. Fox Limited is an equal opportunity employer committed to providing an inclusive workplace. We will accommodate applicants with disabilities throughout the recruitment and selection process. Please advise Human Resources to ensure your accessibility needs are accommodated throughout this process.

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