Community Wellbeing Nursing Program Assistant

3 weeks ago

Sioux Lookout, Canada Sioux Lookout First Nations Health Authority Full time

**Full Time**
- **Sioux Lookout, ON or Thunder Bay, ON**:

- **Posted 2 hours ago**:

- **$59,605 - $72,568 per annum CAD**

Community Wellbeing Nursing Program Assistant - Ref #2023-172

**Job Summary**:
Under the direction of the Community Wellbeing Nursing Manager, the Program Assistant will provide administrative support to the Nursing Wellbeing Team.

The Program Assistant is directly accountable to the Community Wellbeing Nursing Manager.

**Qualifications**:

- Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment)
- Certificate or Diploma in Secretarial Arts and/or Office Administration or equivalent,
- Minimum two years’ experience in administration/executive/secretary support;
- Strong computer skills; proficiency in Microsoft Office a must including Excel, Outlook, Word and Power Point;
- Strong knowledge of office procedures and practices.
- Valid Class G Ontario driver’s license
- Must provide an appropriate criminal records check
- Previous office administration experience is considered an asset
- Demonstrates initiative, self-motivation and able to work independently as well as part of a team
- Demonstrates professionalism, accountability and maintaining confidentiality
- Ability to multi-task, meet deadlines and adapt in a fast-paced environment
- Task-centered, maintain a high level of efficiency and strong attention to detail
- Work experience and/or education in a mental health related area is considered an asset
- Knowledge and sensitive of First Nations populations
- Experience working in and with First Nation people, communities and leadership
- The ability to perform the requirements of the position on a regular basis

**Roles and Responsibilities**:

- Provide program/administrative assistance to Nursing Wellbeing team
- Provide administrative assistance to the Nursing Wellbeing team: Preparing HR paperwork for new nurses, tracking recruitment efforts, scheduling, support and organization of onboarding, ongoing travel and expense reports management, maintain filing system, prepare, develop/draft documents, arrange teleconferences, arrange special meetings, and other related duties requested by the Community Wellbeing Nursing Manager
- Ensure communities are aware when nurses will be travelling into communities and ensuring accommodations
- Prepare documents for distribution; letters, memorandums, work plans, reports and confidential correspondence
- Send out communications to all Wellbeing nurses, Health Directors, and tribal councils
- Assist with gathering clinical data for the Ministry reporting
- Coordinate meetings; including assisting with travel arrangements, coordinating of meeting materials, preparation of meeting agenda and minutes as well as distribution
- Direct requests from inside and outside the agency for information to the appropriate personnel
- Maintain/update filing systems; both paper and electronic files, scan when necessary
- Prepare and assist in creating Power Point presentations; Proficient with current electronic communication tools
- Assist in the development of program activities
- Data entry and creating spreadsheets
- Performing errands/duties at various sites as required
- Adherence to confidentiality requirements/policies
- Other duties as assigned

**Closing Date: Open until fileld

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