Administrative Assistant

3 weeks ago

Toronto, Canada Owais Rafique Marketing Inc Full time

Located in both Canada and the United States, Owais Rafique Marketing Inc is a bespoke agency that is redefining industry standards. We specialize in food and product photography, videography, and branding for consumer packaged goods, and offer a suite of services meticulously designed to elevate brands’ visual presence.

**Responsibilities**:

- Manage and coordinate administrative tasks, including but not limited to scheduling appointments and meetings, handling correspondence, and managing our inbox.
- Assist in the preparation and distribution of invoices, ensuring accuracy and timeliness in billing procedures.
- Maintain organized records of contracts, agreements, and other legal documents ensuring they are up-to-date and easily accessible.
- Assist with the review and preparation of contracts, proposals, and other business documents as required.
- Collaborate with the accountant to track payments, reconcile accounts and resolve any billing discrepancies.

**Requirements**:

- Proven experience as an Administrative Assistant or in a similar role, ideally within a creative or marketing agency.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong communication skills, both written and verbally.
- Attention to detail and accuracy in all work tasks.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- A proactive and problem-solving attitude, with the ability to work independently as well as part of the team.
- High-school diploma or equivalent; additional qualifications in office administration or related fields are a plus.
- Located in the Greater Toronto Area (GTA).

We'd love to hear from you

Owais Rafique Marketing Inc is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment to all employees and contractors.

**Job Types**: Part-time, Freelance

Pay: $18.00 per hour

Expected hours: 5 - 10 per week

Schedule:

- Monday to Friday

**Education**:

- Secondary School (required)

**Experience**:

- Administrative: 1 year (required)

Work Location: In person

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