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Patent Prosecution Clerk

4 months ago

Ottawa, Canada Osler, Hoskin & Harcourt LLP Full time

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

**Responsibilities (may include but are not limited to)**
- Maintain a comprehensive docketing, reminder, and bring-forward system to ensure that all deadlines and due dates associated with patent prosecution are met and that all relevant deadlines are brought to the attention of legal professionals.
- Communicate with U.S. Patent and Trademark Office (USPTO) and Canadian Intellectual Property Office (CIPO) on behalf of clients and legal professionals regarding status, maintenance and advancement of patent examination and prosecution.
- Draft correspondence, letters, and memos for review by a legal professional.
- Communicate directly with clients such as reporting routine matters.
- Reporting Patent Cooperation Treaty (PCT) notices, and opening files.
- Reporting examination, convention year, foreign Office Actions, working requirements and their subsequent reminders.
- Reporting notice of allowance, forwarding issued patents.
- Administering formality requirements.
- Processing requisitions, voluntary amendments, sequence listings.
- Perform other duties as assigned.

**Position Requirements**
- Education and Experience_

An undergraduate degree or diploma in business administration, law clerk or similar would be an asset. However, an equivalent combination of education, training and on-the-job experience will be acceptable.
- Knowledge and Skills_
- Ability to obtain, clarify, present, and discuss information pertinent to assignment in a clear and concise manner.
- Proficient in Microsoft (Excel, Outlook, Word, PowerPoint).
- Accuracy of work product and excellent attention to detail.
- Strong communication, interpersonal, and client service skills.
- Ability to multi-task and prioritize.
- Advanced organizational skills.
- Teamwork skills to interact/collaborate with various group; partnered with ability to take initiative and work independently.
- Ability to maintain absolute confidentiality of information.

For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.

We are currently working in a hybrid work arrangement, which includes a requirement to work partially in the office.

**Accessibility and Accommodation**

**Background and Reference Checks**

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.