Client Service Coordinator

2 months ago

Hamilton, Canada Bayshore HealthCare Full time

**Organization**:

- **Bayshore Home Care Solutions
**Role**:

- **Client Service Coordinator
**Position**:Casual/PT
**Hours**:Evening 3pm-11pm, 22.5 hours weekly, every other weekend rotation

**Start date**:February 13th, 2023

Make “being the difference” your Career..

Bayshore is looking for a Client Service Coordinator to join our amazing team. This important customer service role is responsible for answering service inquiries and scheduling field employees to client care assignments.
If your calling is to be the “difference” by providing outstanding customer service, than a Career with Bayshore is the Perfect Fit for YOU
- We value our Bayshore employees with:
- Rewarding Careers
- Highest industry wages for the critical work you do
- Company sponsored Benefits (health and dental) for you and your family
- Paid orientation and paid training
- Efficient work schedules
- Opportunities to grow in your career
- Easy Access to managers who listen and support the important work you do

**About the Role**:The Client Service Coordinator, under the direction of the immediate Supervisor, handles client care and service inquiries, arranges client care and service, schedules Field employees and maintains scheduling information and data as required.

**About Bayshore**: Bayshore Home Care Solutions, a division of Bayshore Healthcare is one of the country’s leading providers of Home and Community healthcare services and is a Canadian-owned company. At Bayshore Home Care Solutions, we want to provide the best home care for you or your loves ones - with less stress and worry. Our branch is here to look after all your home care needs.

**A Day in the Life**:

- Handle and document prospective client inquiries regarding requests for care and service- Assess client service needs in consultation with the Supervisors; schedule licensed and unlicensed employees for care and service assignments such that there is an appropriate match between the client’s needs and the qualifications, skills and abilities of Field employees; promote consistency of caregiver assignments and coordination of services.
- Reports and Collaborates with other Case Managers, funder or government program as required.
- Notify clients and Field employees regarding initial and ongoing schedules.
- Complete data entry and maintain accurate current scheduling documentation.
- Assist with training and mentoring of new staff.
- Assist with the supervision, recruitment and orientation of Field employees as requested.
- Participate in client satisfaction initiatives.
- Handle and document client concerns and complaints in a timely manner and as appropriate, notify the Supervisors; maintain appropriate documentation.
- Market and promote Bayshore Home Health in keeping with the individual Branch Office Sales and Marketing Plan.
- Participate in ongoing internal and/or external continuing education activities.
- Adhere to Bayshore Policies and Procedures.
- Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System.
- Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.
- Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel.
- Complete other tasks as requested

Job Qualification

**Requirements**:

- Good computer skills are vital (outlook, word)- Attention to detail
- Work well under pressure/fast paced environment
- Medical office experience is a bonus
- Procura is a bonus
- Exceptional organizational and interpersonal skills
- Proven ability to work both independently and as part of a team
- Ability to meet deadlines and strong commitment to continual learning
- Demonstrated competency in keyboarding and Windows scheduling software
- Ability to operate all standard office equipment; proficiency in written and spoken English
- Proficiency in written and spoken English as well as French in Branch Offices that provide service to French speaking clients.

**Experience**:

- A minimum of two years related customer service experience, preferably in healthcare

Bayshore is committed to a high quality and safe environment for both our staff and clients/patients. At Bayshore all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two dose vaccine series or one dose of a single
- dose vaccine series); AND have received the final dose of the COVID-19 vaccine at least 14 days prior to the official start date of hire. Medical exemptions or any other kinds of requested exemptions based upon Human Rights Code will be considered on a case-by-case basis. All Bayshore locations operate in accordance with all applicable Federal and Provincial Accessibility & Human Rights legislative requirements.

As Canada’s la

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