Committee Clerk

**Opening Statement**

We acknowledge that the City of Kingston is situated on traditional Anishinabek (Ah
- nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen-dat) territory and is the home of many Indigenous peoples. We are grateful to reside and work on this land.

Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government. Kingstonians enjoy a high quality of life with access to world-class education and research institutions, advanced healthcare facilities, affordable living and vibrant entertainment and tourism activities.

**Position Summary**

The Committee Clerk provides a full range of services to various committees and council by preparing agendas, scheduling and attending meetings, recording proceedings, preparing minutes and providing procedural support to Committee and other corporate departments. The Committee Clerk will provide legislative and technical support to the Committee, Council and senior staff to ensure the work of the Committee progresses. This position provides support in specialty areas including research, citizen and community outreach, open government, student engagement, accessibility, citizen recruitment, committee education and assisting with the Municipal Election.

Prepare Committee Agendas, attend Committee meetings and public meetings, record proceedings, prepare Minutes, provide proactive procedural support to Committee Chair, as well as follow-up, i.e. letters of decision, memos, provide research support to Committee and other areas of the Department

Provide legislative and technical support to the Committee, coordinate with Committee, Council and senior staff to ensure work of Committee progresses

Develop Reports to Council, Committee of the Whole and other Ad Hoc/Committee on matters pertaining to Committee recommendations and activities

Respond to enquiries from the public, staff and other levels of government regarding Committee in portfolio

Attend Council and Committee of the Whole meetings, as may be required

Responsible for serving as Meeting Host during electronic meeting of Council and Committee

Responsible for room set up, and troubleshooting of meeting Audio Visual equipment, and assist with municipal election as required

Conduct research, gather and analyze metrics in response Council direction

Regular review and updating of Departmental polices and standard operating procedures

Perform civil marriage ceremonies in accordance with the Marriage Act

Other duties as assigned

**Qualifications, Competencies**

Degree in Public Administration, Political Science or related programs

2 years previous administrative experience in a government setting, preference will be given to those with experience in a municipal environment

Possessing or willingness to obtain the AMCTO Municipal Administration Program Certificate is an asset

**Skills, Abilities, Work Demands**

Experience using Adobe Acrobat, Microsoft Office, SharePoint, Word, PowerPoint and Excel tested at intermediate level,

Demonstrated knowledge of electronic meeting software (i.e. Zoom, Teams) and ability to serve as the Meeting Host for electronic meetings of Council and Committee

Ability to prepare reports and letters in a clear and concise manner, strong verbal, presentation, and written communication skills required

Demonstrated strong research, analytical and project management skills.

High level of ownership, initiative, accountability and strong customer service skills required

Ability to work irregular hours, depending on meetings, ability to work overtime, as required, to meet set deadlines

Ability to work both in a team environment and independently, ability to effectively communicate to the public, and staff at all levels of the Corporation

Strong keyboarding skills

Demonstrate attention to accuracy and detail, in a time sensitive environment

Excellent organizational and time management skills and ability to prioritize workload, to problem solve and to adapt to frequent interruptions and change

Working knowledge of the Municipal Act, Municipal Elections Act, Accessibility for Ontarians with Disabilities Act, Planning Act, Ontario Heritage Act, Marriage Act, Cemeteries Act, the Procedural By-law, the Committee By-law and Bourinot’s Rules of Order and Robert’s Rules of Order is considered an asset

Required to obtain and maintain satisfactory criminal record check

Core Competencies: Customer Focus, Teamwork, Results Orientation, Integrity

**Closing Statement**

Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position. We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipa