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Commercial Administrative Assistant

2 months ago

Regina, Canada Glacier Glass Service Ltd Full time

Explore this new role as **Administrative Assistant, Glass & Aluminum Construction Contracts** with a highly respected local family owned Glass Company based in Regina, Sask. Since 1979. This is a great opportunity to contribute your administrative skills to the construction of glass & aluminum commercial construction projects that include office buildings, hospitals, educational institutions, strip malls etc.

Great team environment, and a role that offers variety and challenge - training is provided

**CANDIDATE REQUIREMENTS**:
Your responsibilities will include:
▪ Participate in administering/managing the contractual and administrative aspects of construction contracts awarded.

▪ Maintain contracts, schedules, spreadsheets, records and filings, hard copy and electronic. Adhere to policies, IT security protocols and best practices.

▪ Assemble data and prepare reports as needed.

▪ Take phone calls and prepare and issue, quotes, work orders, letters, memos and approval documents related to contractual matters.

▪ Prepare, review, evaluate and process RFI’s (Requests for Information), contract amendments and changes, and change directives.

▪ Assist in the payment process by verifying contractors’ requests for progress payments, release of holdback, final payments, and back charges.

▪ Process documentation for contract close-outs.

▪ Provide feedback to management regarding challenges or problematic contract administrative issues.

▪ Prepare building assessment reports.

▪ Provide support for cost control management activities.

**Education**:
▪ Office Administration or related Diploma/Certificate is an asset.

**Experience**:
▪ 3+ years Administrative experience. An interest in, or experience in a construction, glass and aluminum, engineering, legal or architectural work environment is an asset but not required.

**Computer**:Proficiency in MS **Word, Excel**, PowerPoint and Outlook. Experience in SharePoint and Teams is ideal.

**Desired Attributes**:
▪ Self-motivated, results driven, and customer focused mindset with strengths in collaborating with internal and external stakeholders.

▪ Possess excellent verbal and written communication skills, and interpersonal skills.

▪ Possess strong problem-solving skills.

▪ Attention to detail and the ability to identify errors or omissions with ease.

▪ Ability to manage competing demands, work well under pressure, and meet tight deadlines.

Mon-Friday 8:00 am - 5:00 pm (40 hours/week) with some flexibility. Group benefits.

**Job Types**: Full-time, Permanent

**Salary**: $20.00-$24.00 per hour

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person