Clerk, Resource Optimization

2 months ago

Scarborough, Canada Canada Post - Postes Canada Full time

Job Requisition Id: 164363
Business Function: Operations Support
Primary City: Scarborough
Other Location(s):
Province: Ont. - GTA
Employment Type: Full-Time
Employment Status: Permanent
Language Requirement: English Essential
Number of Vacancies: 2
Job Closing Date (MM/DD/YYYY):02/09/2023

The Clerk, Resource Optimization is accountable for the execution and administration of all tasks related to employee movement for employees engaged in mail processing, collection and delivery, and retail operations, in accordance with the applicable current collective agreements.

**Responsibilities**:
Below are the main job requirements and responsibilities for the Clerk, Resource Optimization.
- Administers, controls and coordinates all staffing activities related to the offering and confirmation of available positions, position content, promotions, demotions, transfers and assignment of regular, temporary, and determinate personnel, including bumping and laying-off determinate employees and placement of PPD employees.
- Maintains current vacancy and transfer lists, and staffs in conjunction with operational requirements and the respective collective agreements.
- Inputs all employee movement changes into corporate systems, ensuring accuracy and completion on a timely basis to meet reporting dates.
- Creates, administers and coordinates the various canvasses and bidding processes required by the collective agreements for each employee group, including conformity of process, maintenance of appropriate documentation and communication of results to appropriate stakeholders.
- Maintains an in-depth knowledge of policies, processes and systems as they relate to employee movement, and keeps current on relevant changes in collective agreements, corporate policies, directives, etc.

**Job Responsibilities (continued)**:

- Responds to enquiries, identifies and tracks outstanding issues, detects errors and escalates to the appropriate parties as necessary. May be required to participate in union-management consultation meetings.
- Provides coaching and support to first line management on procedures, systems and transactions as well as on the job training and support for new clerks within the group.
- Maintains a database in order to provide management and the unions with reliable and comprehensive information related to transfer lists, seniority dates, random seniority rank, continuous service dates, employee personnel data, etc.
- Prepares, maintains and updates various schedules and lists as required, including work schedules, transfer lists, vacation and pre-retirement leave schedules, casual hours lists for probationary periods, and employee entitlement lists (uniforms, boot allowances, etc.).
- Provides related clerical and administrative support for the section.

**Qualifications**:
Education
- Completion of secondary school according to provincial standards or equivalent (GED) is required AND
- Completion of post-secondary (College/University) course(s) in a related field may be required.

Experience
- 1-3 years of related work experience is required.
- May require working on evening or night shifts.
- Knowledge of scheduling procedures.
- Knowledge of SAP, Microsoft Office (i.e. Excel, Access, Word, PowerPoint & Outlook).
- Knowledge of Data Base management.

**Other Information**:

- Shift 1: 4:00 - 12:00
- Shift 3: 11:00 - 19:00 (Monday-Friday)

**Essential Requirements**:
Knowledge:

- Knowledge of CUPW collective agreement and staffing process.
- Knowledge of scheduling procedures
- Knowledge of SAP, Microsoft Office (i.e. Excel, Access, Word, PowerPoint & Outlook).
- Knowledge of Data Base management.

Skills, Abilities and Personal Suitability:

- Ability to organize, plan and control work effectively for oneself.
- Ability to implement plans.
- Ability to solve problems in a timely and efficient manner.
- Ability to communicate effectively both orally and in writing.
- Ability to prioritize work.
- Ability to perform audits, reconciliations, and reviews and to document and report findings in a timely and efficient manner.
- Effective interpersonal skills with operations community.
- Confidence, initiative, persuasiveness.
- Desire to take on new issues, additional tasks, learn by oneself, and resolve all challenges in a creative and constructive manner.
- Ability to work effectively in a team environment.

**Safety Sensitive Positions**
This position may be considered a Safety Sensitive position.

**Employment Equity**

Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation. Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.

**Conflict of Interest**
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarch

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