Dispatch Coordinator

2 months ago

Toronto, Canada LifeLabs Full time

For over 50 years, LifeLabs has been Canada’s leading provider of laboratory diagnostic information and digital health connectivity systems, enabling patients and healthcare practitioners to diagnose, treat, monitor and prevent disease. We are passionate about empowering healthier Canadians through accessible, accurate, and innovative diagnostic services.
We are committed innovators, operating Canada's first commercial genetics lab, and the country's largest online patient portal, with more than 8 million Canadians receiving their results online. More than 112 million laboratorytests come through LifeLabs’ laboratories annually, and our team of more than 6,000 passionate, caring, and diverse professionals works together as one to provide high quality testing and results that Canadians can trust.
We know that behind every lab requisition, sample being tested, or investment in technology is an individual and their family counting on us. At LifeLabs, you can make a meaningful impact on Canadians’ lives every day.
Our teams are at the heart of everything we do. We are proud to be recognized as one of Canada’s Best Employers, reflecting our deep commitment to our core values of caring, agility, teamwork, and a customer-centered approach. As part of this commitment, LifeLabs prioritizes the ongoing development of our diversity, equity, and inclusion (DEI) program to better serve the needs of our diverse workforce and the communities we serve. We continue to take steps to challenge ourselves to act with courage and integrity, and to create an environment where people can be their true selves.
These values are not just words on a page, they guide our actions and decisions every day and have come to define our team culture.
The Dispatch Coordinator is responsible for answering client and courier phone calls, dispatching courier pick-ups and sorting outgoing reports for our courier services. This is a great role for a hands-on, detail-oriented individual who thrives in a fast-paced, collaborative environment.
**Status**: Part-time regular role with flexible shifts working 20-37.5 hours per week.
**Schedule**: 10:30 - 18:00 - flexible; morning, afternoon, evening shift, rotating weekend.
**Additional requirements**: We require a Dispatch Co-Ordinator for one of our central Courier services departments. This role is responsible for the sortation and preparation of the internal mail, cash bags and outgoing reports for our courier services and dispatching courier pick-ups.
**Your responsibilities will include**:

- Answering incoming client calls for pickups and dispatching information to the assigned courier route
- Managing client questions and concerns regarding schedules, supplies etc.
- Receive and sort internal mail; receive and sort reports and distribute them into the correct route mail slot
- Perform various administrative duties including but not limited to: receiving and recording incoming cash deposits, maintaining Logistics Dispatch spreadsheets, preparing specialty supplies and labels, etc.
- Record and report any missed pickups and act as the initial investigator; track and investigate missing totes
- Provide troubleshooting assistance for Couriers for route issues, scanners, vehicle maintenance etc.
- Support and participate in Health & Safety initiatives, including our EHS team, Fire Marshall duties and general H&S mandates
- Provide daily hand-off updates including, but not limited to: received absence or late calls, missed pickups, scanner sign-in, requested vehicle maintenance, schedule changes etc.

**What you bring to the role**:

- High school diploma or equivalent experience
- 1 to 2 years logistics and/or dispatch experience or relevant work experience.
- Basic to intermediate computer skills required with Microsoft Office (including MS Word, Excel) - Ability to learn new systems
- Ability to lift a minimum of 25lbs consistently to shoulder height. repetitive movements and bending, sitting, turning and kneeling and walking as required
- At least 1 year of experience working in a fast-paced, client-focused environment preferred

LifeLabs’ compensation programs are commensurate based on the role, skill, effort, responsibility and working conditions, irrespective of gender, race, ethnicity, beliefs, age or any other personal characteristics. Pay programs are communicated regularly in an accessible and transparent manner.
LifeLabs is also proud to offer resources, opportunities, as well as a collaborative and supportive environment that enables our team members to thrive.
In addition to a competitive compensation package, LifeLabs provides a comprehensive total rewards program, specific to the job position. Your package may include:

- Employee Group Benefits: Competitive coverage for employees and their families to support their overall health and wellness needs, including Extended Health Care, Dental Care, and Life Insurance.
- Retirement Savings Plan
- Vacation and Wellness Days
- Employ

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