Administrative Assistant

1 month ago

London, Canada Western University Full time

**Classification & Regular Hours**:
Hours per Week: 35

Salary Grade: Level N

**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

**About Us**:

- The Schulich School of Medicine & Dentistry provides outstanding education within a research-intensive, distributed learning environment, where tomorrow’s physicians, dentists and health researchers and other scholars learn to be socially responsible leaders in the advancement of human health. The Schulich School of Medicine & Dentistry is the largest Faculty on the Western University campus and employs over 2,000 part-time and full-time faculty members and over 1,500 staff.
- The mission of the Department of Medicine at the Schulich School of Medicine & Dentistry is to clarify the Department’s purpose and acts as the benchmark against which we judge our actions and decisions:
- To our patients, we use our expertise to provide the best possible care;
- To our community, we are responsive to their needs including safe and timely treatment and prevention; and facilitating the development of a healthy community;
- To ourselves, we are a faculty that is never satisfied with the status quo; dedicated to continually improving patient care, creating innovative learning opportunities for all learners and advancing knowledge through research excellence;
- To fully support the career development and success of faculty, staff, and students; and
- To efficiently and effectively manage funding and payments of $88 million/year, ensuring proper audit and generally accepted accounting principles are strictly followed.

**Responsibilities**:
The Administrative Assistant will be responsible for supporting many of the administrative and communication processes within the Department of Medicine and will support the Associate Director - Administration & Finance, the Department Chair and other Department faculty leaders in special projects as required. The Administrative Assistant will also facilitate the development of communications content by obtaining, compiling, and formatting materials, in accordance with Western and Schulich branding and communications guidelines.

**Qualifications**:

- Education:
- 3 Year University Bachelor’s Degree
- Experience:
- 3 years’ administrative experience providing customer service and support to a senior leader in a business office setting
- Experience working with complex academic data preferably in a University or Hospital environment
- Experience crafting communication materials
- Knowledge, Skills & Abilities:
- Ability to work independently, bring sound judgment and analysis to difficult situations and provide excellent customer service
- Familiarity with scientific terminology, library citation standards, and data management
- Demonstrated ability to ensure data entry, integrity and reporting
- Ability to convey ideas and concepts into understandable and comprehensive instruction
- Excellent verbal and written communication skills and confidence dealing with all levels of an organization
- Sensitivity to confidential information, and acts with tact and diplomacy
- Demonstrated analytical ability with a working knowledge of accounting principles
- Demonstrated ability to research/investigate issues and resolve problems
- Strong attention to detail and proofreading abilities
- Ability to work in a fluid and challenging work environment with changing deadlines
- Flexibility to travel to all hospital sites and attend meetings outside of regular business hours (such as 7 AM or 6 PM) as required

**Union Statement**:
**Western Values Diversity**:
**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

  • Administrative Assistant

    1 month ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Administrative Assistant

    1 month ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Administrative Assistant

    1 month ago

    London, Canada Western University Full time

    **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...

  • Administrative Assistant

    1 month ago

    London, Canada London Machinery inc. Full time

    Administrative Assistant **Company Description**: McNeilus Mixers and London Machinery Inc. represent a combined 171 years of industry and mixer - building knowledge, serving not only the United States and Canada, but globally. Our brands are industry leaders with a strong commitment to help move our industry forward with our focus on innovation and...

  • Administrative Assistant

    4 hours ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M Please note, this is a 6-month, temporary full time contract opportunity. **Secondments are Welcome**: Click here for more details on secondment opportunities. **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of...

  • Administrative Assistant

    4 weeks ago

    London, Canada Armour Group Inc Full time

    **About Armour Group Inc.** Armour Group Inc. offers a range of products and services in the insurance, warranty, and finance sectors. Established in 1996, this fast-growing company is looking for a highly motivated team player to fill a full-time Administrative Assistant position in our London office. **Position Overview** **What You'll Bring to This...

  • Administrative Assistant

    1 month ago

    London, Canada Engineered Air Full time

    **Administrative Assistant** Engineered Air is one of North America's largest manufacturers of heating, air conditioning, ventilation, refrigeration, energy recovery, heat transfer products. Engineered Air's integrated sales, design and manufacturing groups enable the company to produce equipment that is designed to fit a specific project's...

  • Administrative Assistant

    4 hours ago

    London, Canada PermaCorp Group of Companies Inc Full time

    **About PermaCorp Group** Through our global presence and decades of market experience, PermaCorp Group of Companies consists of a connected group of business entities that are continually working together to deliver on our Lasting Choice Solutions product and service philosophy. Through innovation and a relentless commitment to deliver products and...

  • Administrative Assistant

    4 weeks ago

    London, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...

  • Administrative Assistant

    4 hours ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level N Please note, this is a temporary full time contract opportunity, with an anticipated end date of July 31, 2025. **Secondments are Welcome**: Click here for more details on secondment opportunities. **About Western**: Since 1878, Western University has been committed to serving...

  • Administrative Assistant

    1 month ago

    London, Canada Armour Group Inc Full time

    **About Armour Group Inc.** Armour Group Inc. offers a range of products and services in the insurance, warranty, and finance sectors. Established in 1996, this fast-growing company is looking for a highly motivated team player to fill a full-time Administrative Assistant position in our London office. **Position Overview** **What You'll Bring to This...

  • Administrative Assistant

    7 days ago

    London, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...

  • Administrative Assistant

    1 month ago

    London, Canada McMan Construction (London) Ltd. Full time

    We require a full-time Office Administrative Assistant for a multi-company office. **Responsibilities**: Assist Project Administrators with daily tasks Filing, data entry. Answering contractors questions while on-site Qualifications: Excel knowledge is required. Must be able to pass security clearance upon hire Excellent listening, oral and written...

  • Administrative Assistant

    4 weeks ago

    London, Canada McMan Construction (London) Ltd. Full time

    We require a full-time Office Administrative Assistant for a multi-company office. **Responsibilities**: Assist Project Administrators with daily tasks Filing, data entry. Answering contractors questions while on-site Qualifications: Excel knowledge is required. Must be able to pass security clearance upon hire Excellent listening, oral and written...

  • Administrative Assistant

    2 weeks ago

    London, Canada Ontario Association of Paramedic Chiefs Full time

    Salary Range: TBDLocation: Middlesex-London, ON Organization: Middlesex-London Paramedic ServiceJob Type: Full-timeExpiration Date: January 06, 2024Classification: Non-unionJob DescriptionReporting to the Senior Management Team, the Administrative Assistant provides day-to-day administrative support to Middlesex-London Paramedic Service. This position will...

  • Administrative Assistant

    1 month ago

    London, Canada Heaters, Controls & Sensors Ltd Full time

    **Company description** HCS Ltd is a heating and control systems manufacturing and distribution company. We strive to give our customers the best quality service. **Job description** As the Administrative Assistant at HCS your daily task will revolve around answering phone calls, receiving messages, shipping and receiving packages, invoicing, and entering...

  • Administrative Assistant

    1 month ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: **About Us**: The Faculty of Education's mission is to prepare knowledgeable, critical, creative and courageous educators; through our teaching, research and service, we create equitable and just opportunities and outcomes for all individuals and...

  • Administrative Assistant

    1 month ago

    London, Canada Canadian Blood Services Full time

    Canadian Blood Services is looking for a **Administrative Assistant **to join our dynamic **Donor Relations & Collections ONN **team in London, Ontario. .**Job category**: Administrative **Job posting ID**: 4213 **Employment status**:Regular full-time **Classification**:BT OPSEU 160 **Salary/Rate of pay**:Starting at $21.65 **Application deadline**:...

  • Administrative Assistant

    1 month ago

    London, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...

  • Administrative Assistant

    1 month ago

    London, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...