Real Estate Brokerage Deal Secretary
2 months ago
**Responsibilities**:
- Communicate effectively with Branch Managers, Administrators, and Accounting teams.
- Remind and follow up with agents regarding submission of necessary paperwork (e.g., listing agreements) for deal processing.
- Process daily incoming deals using Lonewolf software.
- Prepare and send trade sheets for agent signatures.
- Invoice solicitors and co-operating brokerages for commissions.
- Answer and manage incoming calls, responding appropriately and efficiently.
- Communicate clearly with agents about issues related to deal paperwork and follow up on outstanding submissions (e.g., amendments).
- Accurately read and understand Agreements of Purchase and Sale, Agency forms, and Fintrac ID requirements.
- Assist with other tasks as assigned by Management.
**Qualifications**:
- 1-2 years of related experience in a real estate office.
- Proficiency with LoneWOLF accounting software.
- Strong attention to detail and ability to handle confidential information.
- Excellent communication and interpersonal skills.
- Ability to read and understand real estate contracts and forms.
- Experience with accounting tasks, including HST processing.
- Advanced knowledge of Stratus MLS and Microsoft Office.
- Previous administrative or front desk experience is preferred.
- Multilingual abilities in Farsi, Mandarin, or Cantonese are an asset.
**How to Apply**:
Please submit your resume and cover letter, indicating your earliest available start date.
**Job Types**: Full-time, Part-time
**Education**:
- Bachelor's Degree (preferred)
**Experience**:
- Deal Secretary: 1 year (required)
- Administrative experience: 1 year (preferred)
**Language**:
- Mandarin (preferred)
Work Location: In person
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