Real Estate Brokerage Deal Secretary

2 months ago


Richmond Hill, Canada REMAX ELITE REAL ESTATE Full time

**Responsibilities**:

- Communicate effectively with Branch Managers, Administrators, and Accounting teams.
- Remind and follow up with agents regarding submission of necessary paperwork (e.g., listing agreements) for deal processing.
- Process daily incoming deals using Lonewolf software.
- Prepare and send trade sheets for agent signatures.
- Invoice solicitors and co-operating brokerages for commissions.
- Answer and manage incoming calls, responding appropriately and efficiently.
- Communicate clearly with agents about issues related to deal paperwork and follow up on outstanding submissions (e.g., amendments).
- Accurately read and understand Agreements of Purchase and Sale, Agency forms, and Fintrac ID requirements.
- Assist with other tasks as assigned by Management.

**Qualifications**:

- 1-2 years of related experience in a real estate office.
- Proficiency with LoneWOLF accounting software.
- Strong attention to detail and ability to handle confidential information.
- Excellent communication and interpersonal skills.
- Ability to read and understand real estate contracts and forms.
- Experience with accounting tasks, including HST processing.
- Advanced knowledge of Stratus MLS and Microsoft Office.
- Previous administrative or front desk experience is preferred.
- Multilingual abilities in Farsi, Mandarin, or Cantonese are an asset.

**How to Apply**:
Please submit your resume and cover letter, indicating your earliest available start date.

**Job Types**: Full-time, Part-time

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Deal Secretary: 1 year (required)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person


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