Executive Assistant

4 weeks ago

Surrey, Canada Colas Full time

**Subsidiary**: Terus Construction Ltd.

**Terus Construction Ltd.** is an integrated road construction and materials manufacturing company, which has been building roads in British Columbia and the Yukon Territory for over 30 years through decentralized business centers.

Road construction, asphalt paving, aggregate production, hot mix asphalt and ready-mix concrete supply are the core activities. In addition, the Company acts as general contractor on civil construction projects, including excavation, utilities, concrete placement, sidewalks, and curbs, and in all kind of road construction related activities.

Over 800 jobs every year are performed through more than 20 decentralized business centers, such as highway rehabilitation, airport construction, industrial, municipal and commercial work, subdivisions. More than 550 employees are locally employed.

Terus Construction provides challenging and rewarding opportunities in an entrepreneurial, diverse, inclusive and respectful work environment. As our growth creates new career opportunities, likely there is the right one for you

**Summary**:
Assisting the Executive Vice President, Department Heads, and the Head Office in daily tasks. This is a full-time permanent role with the option for hybrid work.

You are highly organized and very detailed oriented with demonstrated expertise in administrative coordination. You find it easy to work independently and take the initiative where needed. You are also a collaborator and thrive working in a supportive team environment. You are excellent at prioritizing and managing multiple tasks and deliverables; you are good under stress, and you know how to ask for help when needed. You are tactful, emotionally intelligent, are eager to make a positive impact, have a passion to help others and crave meaningful work.

You can organize and manage calendars, prioritize and schedule meetings, track deadlines and flag important communication. You will ensure that the leadership team has relevant documents, information and communication for scheduled meetings and events. Acting as a buffer, you will manage incoming communication, redirect as required and ensure the Executive Director receives all pertinent information.

You have a knack for project management, planning events, and are experienced in managing within an organization that is constantly changing and evolving.

**Responsibilities**:

- Recording Secretary: Prepare agenda, taking and transcribing minutes for Manager’s Meetings,
- Senior Management Meetings & Events: Coordinating meeting room, food orders, activities etc.
- Preparing expense account reports
- Managing travel schedules
- As required, preparing editing proofreading and finalizing correspondence, reports, statements and presentations for the Executive VP and leadership team
- Filing for Executive VP and leadership team
- Clerical, administrative work as required for entire leadership team
- Back-up for reception: Greeting visitors, Switchboard, taking messages
- Other tasks & duties as required by the Executive VP and Leadership team
- Manage business relationships with specific vendors
- Serve as liaison with head office on calendars; activities and projects as required.
- Other duties as assigned

**Requirements/Experience**:

- Post secondary education in Office Administration
- 2-3 years of work experience as a Senior Administrative professional for a team or similar role
- Strong computer skills with a strong knowledge of Microsoft Word and Excel
- Outstanding organizational and time management skills
- Excellent verbal and written communication skills
- Event and Project Management skills
- Ability to work independently with a diverse and sometimes remote team
- High level of customer service orientation

**What's in it for you?**:

- Competitive and attractive salary package
- Option for Hybrid work (3 days in office, 2 days from home)
- Eligibility to participate in company bonus plan
- Educational assistance
- A comprehensive benefits package, including Health, Dental, Disability, Life Insurance, Health Spending Account, etc.
- Employer matched pension plan
- Company sponsored professional development opportunities
- Participation in the various reward programs
- Excellent opportunities for professional growth

**Terus Construction Ltd.** offers opportunities for qualified people who want to grow in our high-performance organization including competitive salary and benefits package, along with in-house training, an incredible work environment, and career advancement opportunities.

**Must be able to meet all safety requirements including pre-employment drug/alcohol testing.**

We would like to thank all applicants for submitting their resume. However only applicants selected to be interviewed will be contacted.

  • Executive Assistant

    1 month ago

    Surrey, Canada Robert Half Full time

    Our client is seeking an Executive Assistant to join their team and support their leadership team. The ideal candidate will have experience providing top-level assistance for high level executives and a board of directors. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this...

  • Executive Assistant

    1 month ago

    Surrey, Canada Robert Half Full time

    Our client is seeking an Executive Assistant to join their team and support their leadership team. The ideal candidate will have experience providing top-level assistance for high level executives and a board of directors. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this...

  • Executive Assistant

    1 month ago

    Surrey, Canada Robert Half Full time

    Our client is seeking an Executive Assistant to join their team and support their leadership team. The ideal candidate will have experience providing top-level assistance for high level executives and a board of directors. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this...

  • Executive Assistant

    1 month ago

    Surrey, Canada Robert Half Full time

    Our client is seeking an Executive Assistant to join their team and support their leadership team. The ideal candidate will have experience providing top-level assistance for high level executives and a board of directors. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this...

  • Executive Assistant

    2 weeks ago

    Surrey, Canada Sunrise Farms Full time

    We offer long term, stable employment with competitive wage and benefit packages along with continuous learning opportunities to grow, develop and support you in your career objectives. With an Executive Team of seven, we are looking to expand our support functions to include a skilled Executive Assistant that can lend support the Executive Leadership Team...

  • Executive Assistant

    3 weeks ago

    Surrey, Canada Billboard Worldwide Promotions Ltd Full time

    **Executive Assistant** Billboard Worldwide Promotions is looking for a highly organized Executive Assistant to provide support to the CEO (Chief Executive Officer). This is a great opportunity to establish working relationships with high-level executives and contribute to the overall efficiency of our organization. **Key Accountabilities** - Organizing...

  • Executive Assistant

    1 month ago

    surrey, Canada Robert Half Full time

    Our client is seeking an Executive Assistant to join their team and support their leadership team. The ideal candidate will have experience providing top-level assistance for high level executives and a board of directors. They should be well-organized and be comfortable scheduling meetings and resp

  • Executive Assistant

    3 weeks ago

    Surrey, Canada Pocketpills Full time

    Pocketpills is Canada’s online pharmacy. We are revolutionizing the pharmacy experience by combining personalized care with innovative proprietary technology. We are a team of pharmacists, engineers, designers, and data scientists transforming a $42 billion industry. Through our easy-to-use app and website, members can fill prescriptions, order refills,...

  • Executive Assistant

    4 weeks ago

    Surrey, Canada Pocketpills Full time

    Pocketpills is Canada’s online pharmacy. We are revolutionizing the pharmacy experience by combining personalized care with innovative proprietary technology. We are a team of pharmacists, engineers, designers, and data scientists transforming a $42 billion industry. Through our easy-to-use app and website, members can fill prescriptions, order refills,...

  • Executive Assistant

    2 weeks ago

    Surrey, British Columbia, Canada Sunrise Farms Full time

    We offer long term, stable employment with competitive wage and benefit packages along with continuous learning opportunities to grow, develop and support you in your career objectives.With an Executive Team of seven, we are looking to expand our support functions to include a skilled Executive Assistant that can lend support the Executive Leadership Team...

  • Executive Assistant

    2 weeks ago

    Surrey, British Columbia, Canada Pocketpills Full time

    Pocketpills is Canada's online pharmacy. We are revolutionizing the pharmacy experience by combining personalized care with innovative proprietary technology. We are a team of pharmacists, engineers, designers, and data scientists transforming a $42 billion industry. Through our easy-to-use app and website, members can fill prescriptions, order refills, and...

  • Executive Assistant

    4 weeks ago

    Surrey, Canada Rumor Avenue Full time

    **Who We Are** Rumor Avenue is a product studio that supports multiple high-growth tech startups, agencies and Fortune 500 companies. We are unique in our approach of design, development, strategy and product vision. We partner with mission driven ideas that make the world a better place. **Job Summary** This position will support a Stealth Healthcare...

  • Executive Assistant

    4 weeks ago

    Surrey, Canada Western Pacific Enterprises Full time

    About the Role: The Executive Assistant will primarily support the President and will provide additional support to executive team members as directed to ensure that company goals and objectives are accomplished and that operations run efficiently. Maintain and refine internal processes that support high-ranking executives companywide and coordinate internal...

  • Executive Assistant

    1 month ago

    Surrey, British Columbia, Canada Monark Full time

    Salary: 70, ,000The Monark Group is committed to helping great ideas live up to their fullest potential. Our diverse team delivers world-class solutions across a diverse array of emerging & established lines of business. At Monark, you will do work that matters with people that are committed to helping our vision become a reality. Projects at Monark have an...

  • Executive Assistant

    2 weeks ago

    Surrey, Canada Simon Fraser University Full time

    Union/Affiliation: **Administrative and Professional Staff (APSA)** - Pay range: **$58,093 to $69,273** - SFU Department Descr: **Medical School** - Position Grade: **5** - # of openings: **1** - Biweekly Hours: **72** **Who We Are** At the medical school at SFU, we are committed to shaping the future of healthcare through innovative education,...

  • Executive Assistant

    2 weeks ago

    Surrey, British Columbia, Canada Western Pacific Enterprises Full time

    About the Role:The Executive Assistant will primarily support the President and will provide additional support to executive team members as directed to ensure that company goals and objectives are accomplished and that operations run efficiently. Maintain and refine internal processes that support high-ranking executives companywide and coordinate internal...

  • Executive Assistant

    3 weeks ago

    Surrey, Canada Bridlewood Advisory Services Inc. Full time

    **About us** We are a a business and corporate services advisory which continues to redefine the boundaries in corporate services, IP protection, blockchain and igaming industries including an emphasis on licensing, in the age of the global tech entrepreneurs. The firm’s Managing Partner, is an internationally recognized professional who is specialized in...

  • Executive Assistant

    4 weeks ago

    Surrey, BC, Canada Robert Half Full time

    Our client is seeking an Executive Assistant to join their team and support their leadership team. The ideal candidate will have experience providing top-level assistance for high level executives and a board of directors. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this...

  • Executive Assistant

    1 month ago

    Surrey, BC, Canada Robert Half Full time

    Our client is seeking an Executive Assistant to join their team and support their leadership team. The ideal candidate will have experience providing top-level assistance for high level executives and a board of directors. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this...

  • Executive Assistant

    1 month ago

    Surrey, BC, Canada Robert Half Full time

    Our client is seeking an Executive Assistant to join their team and support their leadership team. The ideal candidate will have experience providing top-level assistance for high level executives and a board of directors. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this...