Accounting and Inventory Control Administrator

3 months ago

Winnipeg, Canada Atlas Graham Furgale Ltd Full time

**Join Our Team as an Accounting and Inventory Control Administrator**

Are you a detail-oriented professional knowledgeable in managing finances and overseeing inventory? We’re looking for a talented individual to become an important member in our finance team. As our Accounting and Inventory Control Administrator, you'll handle accounts payable tasks, ensure inventory accuracy, and drive process improvements.

***

This position reports to the Vice President, Finance and Administration and works closely with the finance, purchasing and operations teams. The Accounting and Inventory Control Administrator is an integral part of the finance team.

The Accounting and Inventory Control Administrator is a dual-role position, responsible for managing the company's accounts payable processes and overseeing inventory controls and compliance. The incumbent is accountable for ensuring the timely processing and payment of vendor and supplier invoices in accordance with company policies and procedures. In addition, the incumbent performs daily inventory control tasks ensuring inventory accuracy within the company’s ERP system. The incumbent ensures inventory is handled and transacted in accordance with company policies and procedures in the ERP system, and that information is being processed on a timely basis..

**DUTIES AND RESPONSIBILITIES**

Accounts Payable

Invoice Processing:

- Receive, review, verify, and process vendor purchase orders and invoices ensuring accuracy and proper authorization.
- Close purchase orders as directed by the purchasing team.
- Code, enter and post invoices accurately and maintain up-to-date records in the accounting system.
- Prepare vendor/supplier payment runs, including checks, Bill Payments, EFT, ACH and wire payments, ensuring timely disbursement.

Vendor Relations:

- Manage vendor accounts, including setting up new vendors and maintaining accurate records of payment terms and contact information.
- Reconcile vendor/supplier accounts and ensure all outstanding items are addressed in a timely manner.
- Liaise with vendors/suppliers to ensure invoices are received in a timely manner.

Reporting & Compliance:

- Complete all regular recuring assigned month-end and year-end closing processes by the required deadlines.
- Assist with month-end/year-end by performing G/L account reconciliations and preparing adjusting journal entries, accruing expenses to the correct period, and compiling various reports.
- Ensure compliance with company policies and financial regulations, maintaining proper documentation for review and audit.
- Compilation of the daily sales and inventory report for the Senior Leadership Team.

Inventory Control
- Close daily production work orders.
- Organize, conduct, and reconcile routine cycle counts.
- Process inventory receipts, transfers, and adjustments in EPR system for all locations.
- Compile Inventory KPI reports and other inventory reports.
- Investigate and reconcile inventory discrepancies as they arise from time to time.
- Perform all regular recuring assigned month-end and year-end closing processes by the required deadlines.
- Assist with documenting and verifying SOP’s related to inventory.

Other/ Adhoc
- Weekly update to the finance team on scorecard, ROCKs progress.
- Effectively manages the office supply levels in the office and places orders for replenishment as required.
- Identify improvements to accounting, accounts payable and inventory management processes to increase efficiency and accuracy.
- Serve as back up for tasks within the accounting department.
- Perform other duties as required.

**QUALIFICATIONS, TRAINING, AND EXPERIENCE**
- 2 + years relevant accounting experience.
- High school diploma or equivalent.
- Strong end-user computer software skills with specific emphasis on Excel and other MS Office skills.
- Excellent communication, collaborative and teamwork skills.
- Effective organization, time management, and problem-solving skills.
- Experience with ERP systems is preferred.
- Experience in a global currency environment is valuable. The incumbent will need to administer calculations with established currency exchange rates.

**WORKING CONDITIONS**
- Stationed at the Head Office location - 1725 Sargent Avenue.
- Business hours are 8:00 am - 4:30 pm
- Office environment.
- Work a regular, set schedule.
- Occasionally lifting cases of product between 20-30 lbs.

**WHY AGF**
- We have a competitive benefits plan and pension plan
- Team and culture is a big part of AGF through BBQs, team events and outings
- We are well respected for providing innovative and environmentally responsible products as well as for providing exceptional customer service.

AGF is an equal opportunity employer committed to a diverse, inclusive and accessible workplace. Accommodations during the recruitment process can be provided, as appropriate, upon request.

We thank all who apply. Only those selected for further consideration will be contacted.

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