Facilities and Operations Support

3 weeks ago


Vancouver, Canada University of British Columbia Full time

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Administrative Support 3 (Gr7)

Job Title

Facilities and Operations Support

Department

Human Resources and Operations | Dean's Office | Faculty of Forestry

Compensation Range

$4,009.00 - $4,214.00 CAD Monthly

Posting End Date

February 9, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Job Description Summary

This is a professional position within the administrative and secretarial support staff team of the Dean’s Office in the Faculty of Forestry, responsible for implementing a variety of operational and administrative processes for the unit. The position acts as the first point of contact for the Dean’s Office by receiving visitors, responding to enquiries, able to multitask with various facilities and safety related tasks. Additional responsibilities include: space rentals and room bookings for the Forest Sciences Centre (FSC); organization for events in the Dean s Office as well as within the Faculty.

Organizational Status

This position reports to the Associate Director, Operations & Administration and works under the direct supervision of the HR & Administrative Coordinator; works closely with other staff in the Dean’s Office, and interacts constantly with faculty, staff, students, and the public.

Work Performed

FACILITIES
- Access System Management System (ACMS) building access coordinator for the Dean’s Office, overseeing the ACMS administration for the whole faculty, ensuring safety compliance as well as mitigating risks surrounding access requests by maintaining inventory of all FSC Dean’s Office users and access cards for secure areas and assisting staff and students of other departments with building access as needed.
- Designated Planon service request administrator (via Planon) for facilities and safety within the Dean’s Office and operational requirements of FSC. Identifies maintenance requirements and initiates departmental trouble calls to Building Operations; coordinates with Building Operations to ensure problems or extraordinary repairs are rectified in a timely and efficient manner. Enters work and service request for ad-hoc projects as needed
- Maintains a close working relationship with Building Operations Facility Manager, Zone trades people and ensures facility issues are resolved effectively for the smooth operation of the FSC
- Works under the broad direction of the supervisor in decommissioning of spaces or workstations during renovations, retirement and departure of staff, faculty and students. Ensures that equipment/furniture finds alternate usage within the faculty and arranges for retention and/or disposal; of unwanted items according to university policies and procedures
- Coordinates space allocation for staff and faculty throughout the FSC under the direction of direct supervisor. This involves developing and maintaining a comprehensive database, keeping space allocations current and being first point of contact to resolve conflicts. Space includes basement parking, storage cages, faculty, staff and student offices, research and teaching labs, etc.
- Acts as the Facilities coordinator and works closely with the departmental contact in Faculty of Forestry on all departmental fume-hood, chiller, water, heat, and electrical shutdowns including: coordinating with Building Operations, advising affected labs and staff, and monitoring and ensuring lab shutdown procedures are completed in a timely manner.
- Assists the Associate Director, Administration and Operations in coordinating major projects as required: building renovations, repairs, collection of statistics, preparation of summaries and reports, etc.

OPERATIONS
- Provides reception duties for the Dean’s Office by receiving visitors, answering the telephone, responding to enquiries and providing information to students, staff and the general public in a professional, friendly and courteous manner. Refers inquiries to the appropriate person as needed.
- Serves as the face of the company, offering friendly service to those entering the building, maintain the reception area, keeping it clean and free of clutter
- Oversees FSC bookings, including Atrium, Forestry-restricted meeting rooms, classrooms, computer labs. Reviews technical support and FSC Main Door Reprogramming Fees required for each booking, assesses booking fees and produces invoices. Assists the Finance team lead with finalizing rental agreements.
- Acts as the first point of contact for the Faculty in resolving operational issues and is a key resource for assisting in development of efficient operational policies and procedures.
- Liaises with Secure Access on security matters for the FSC and troubleshoots any security issues. Is the first point of contact for trouble calls on other issues that arise in the Dean’s Office.
- Acts as the Departmental Voice Administrator (DVA); processing reques



  • Vancouver, Canada RainCity Housing and Support Society Full time

    RainCity Housing operates on the stolen, unceded, ancestral, traditional homelands of the Xʷməθkwəy̓əm, Sḵwx̱wú7mesh, and səl̓ílwətaʔɬ Nations in so-called Vancouver, the q̓íc̓əy̓, qʼʷa: n̓ƛʼən̓, kʷikʷəƛ̓əm, qiqéyt, SEMYOME, Stó꞉lō, and sc̓əwaθən məsteyəxʷ Nations in so-called Lower Mainland, and the shíshálh...


  • Vancouver, Canada RainCity Housing and Support Society Full time

    RainCity Housing operates on the stolen, unceded, ancestral, traditional homelands of the Xʷməθkwəy̓əm, Sḵwx̱wú7mesh & səl̓ílwətaʔɬ Nations in so-called Vancouver, and the q̓íc̓əy̓, qʼʷa: n̓ƛʼən̓, kʷikʷəƛ̓əm, SEMYOME, shíshálh, ˈstɔːloʊ, sc̓əwaθən məsteyəxʷ and qiqéyt, Nations in the so-called Lower...


  • Vancouver, Canada RainCity Housing and Support Society Full time

    RainCity Housing operates on the stolen, unceded, ancestral, traditional homelands of the Xʷməθkwəy̓əm, Sḵwx̱wú7mesh, and səl̓ílwətaʔɬ Nations in so-called Vancouver, the q̓íc̓əy̓, qʼʷa: n̓ƛʼən̓, kʷikʷəƛ̓əm, qiqéyt, SEMYOME, Stó꞉lō, and sc̓əwaθən məsteyəxʷ Nations in so-called Lower Mainland, and the shíshálh...


  • Vancouver, Canada RainCity Housing and Support Society Full time

    RainCity Housing wishes to acknowledge that we operate programs on the stolen, unceded, ancestral, traditional homelands of the kʷikʷəƛ̓əm, q̓íc̓əy̓, qiqéyt, qʼʷa: n̓ƛʼən̓, sc̓əwaθən məsteyəxʷ, səl̓ílwətaʔɬ, SEMYOME, shíshálh, Sḵwx̱wú7mesh, ˈstɔːloʊ and Xʷməθkwəy̓əm Nations. About Us - A home for every...


  • Vancouver, Canada Ronald McDonald House BC and Yukon Full time

    **About the Organization** At Ronald McDonald House Charities® British Columbia and Yukon (RMH BC), we envision a province where families stay close to their sick children. Today, 2 out of 3 Canadians live in a city or town without a children’s hospital. Our Mission is to give sick children the healing power of being together with family. As a champion...


  • Vancouver, Canada Group Home Facilities Full time

    JOB TITLES: (Mental Health) Health Care Worker JOB SUMMARY: The Health Care Worker provides care to clients in a manner that will respect the individual(s) & maintain their dignity. Care and support is provided to 9 (Male) adult clients in a Group Home facility. Orientation shifts and full on-site training is provided for facility programs. JOB...

  • Building Operator

    5 days ago


    Vancouver, Canada Globe Facilities Services Full time

    Facilities Maintenance company is seeking a building operator, with some minor exterior custodial duties - Responsible for the maintenance and repair of the building envelope, related-equipment, and grounds, including plumbing, lighting, electrical, roof and HVAC. - Performs basic trades work, such as drywall repair, carpentry or painting in the...


  • Vancouver, Canada Coquitlam College Full time

    **JOB DESCRIPTION** Facility Operation Manager will provide leadership and support to maintain the effective, efficient, and safe operations of the College campuses in Vancouver and Surrey. Facility Operation Manager will report directly to the President and work with a number of College departments to ensure that expected facility levels are...

  • Facilities Manager

    2 weeks ago


    Vancouver, Canada Kirmac Collision and Autoglass Full time

    Kirmac is a family owned and operated leader in the collision repair industry. Founded in 1973, Kirmac Collision & Autoglass' team members provide excellent customer service and quality repairs and turn the unfortunate situation of having an accident into a positive, lasting impression for our customers while supporting B.C Children's hospital through Kirmac...

  • Pt - Support Worker

    2 weeks ago


    Vancouver, Canada Connective Support Society Full time

    Connective is a dynamic non-profit organization that provides innovative programming in the social services sector. We strive to create safe, healthy, and inclusive communities for all. ROLE PURPOSE This position will provide casework and clinical support to residents of Connective’s programs in order to enhance their quality of life, to ensure the...

  • Pt - Support Worker

    2 weeks ago


    Vancouver, Canada Connective Support Society Full time

    Connective is a dynamic non-profit organization that provides innovative programming in the social services sector. We strive to create safe, healthy, and inclusive communities for all. ROLE PURPOSE This position will provide casework and clinical support to residents of Connective’s programs in order to enhance their quality of life, to ensure the...


  • North Vancouver, Canada Capilano University Full time

    Posting Details Posting Summary Competition Number S181167P Position Title Director, Facilities Operations Position Number A99837 Employee Group Administrator Position Status Regular Full-Time Start Date End Date (if applicable) Department Facilities Additional Notes Location North Vancouver Working with us At Capilano University, learners are our...


  • North Vancouver, Canada Capilano University Full time

    Posting Details Posting Summary Competition Number S181167P Position Title Director, Facilities Operations Position Number A99837 Employee Group Administrator Position Status Regular Full-Time Start Date End Date (if applicable) Department Facilities Additional Notes Location North Vancouver Working with us At Capilano University, learners are our...


  • North Vancouver, Canada Seaspan ULC Full time

    Reporting to the Director of Shipyard Facilities, the Operations Facilities Manager is responsible for overseeing and managing the day-to-day operations and maintenance of the Vancouver shipyard’s facilities, including buildings, equipment, and infrastructure. This role plays a critical part in ensuring that the shipyard's facilities are safe, efficient,...


  • North Vancouver, Canada ICBC Full time

    At ICBC, it’s our job to make sure the car insurance system works for all British Columbians, today and in the future. If you want to make the most of your skills and expertise while growing your career, we want you. A career at ICBC is an opportunity to be part of a talented, diverse and inclusive team that is driven to serve its customers and...


  • Vancouver, Canada Fasken Full time

    **Who We Are** Fasken is a leading international business law and litigation firm. Our firm’s 950 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London, Johannesburg and an office in the professional and retail district known as Taza (/Ta-Zah/) on Tsuut’ina lands. Providing strategic and...


  • Vancouver, Canada BC Pavco Full time

    At BC Place, a division of BC Pavilion Corporation (PavCo), we work to create unforgettable moments, world-class experiences and stronger connections to community, industry and culture. As Western Canada's leading venue for live events, we host a year-round schedule of sporting events, concerts, consumer shows and more each year while also supporting the...

  • Manager, Facilities

    2 months ago


    Vancouver, Canada University of British Columbia Full time

    Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Facilities Management, Level A Job Title Manager, Facilities & Building Operations Department Facilities and Technical Management | Department of Computer Science | Faculty of Science Compensation Range $5,063.67 - $7,294.50 CAD Monthly The Compensation Range is the span between...


  • North Vancouver, Canada Capilano University Full time

    **Competition Number** - S18947P**Position Title** - Facilities Operations Assistant**Position Number** - S99449**Employee Group** - Staff**Position Status** - Regular Full-Time**Start Date** **End Date (if applicable)** **Department** - Facilities**Additional Notes** **Location** - North Vancouver**Working with us** - At Capilano University, students are...


  • Vancouver, Canada Push Operations Full time

    Find a job that you love. We're a team of fun and driven individuals disrupting the environment of employee management. We help entrepreneurs streamline their operations by automating management tasks, allowing them to do more of what they love. **The Company**: Push is an all-in-one platform that helps businesses grow and scale their companies by...