Event Planner Ii

2 weeks ago

Edmonton, Canada MacEwan University Full time

EVENT PLANNER II (2 POSITIONS)

**CONFERENCE AND EVENT SERVICES**

**Competition No.** 24.04.131

**CATEGORY**

**SALARY**

**CLOSING DATE**
- Full-Time Continuing (35 hours per week)
MSA Band D (Steps 1-8): $26.09 - $37.93 per hour
May 10, 2024**About Us**:

- MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.
- Our comprehensive undergraduate university offers 59 programs to more than 18,000 full
- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.**Opportunity**:
MacEwan University is seeking individuals for Event Planner II for two (2) full-time continuing opportunities with the Conference and Event Services department.

Along with standard events, the position will also be assigned events more complex involving MacEwan executives or elected officials, media, organizing committees and events with Internal and External stakeholders. This position analyzes client, event and performance requirements, prepares event quotes, advises the client on MacEwan services, negotiates the contract, creates/manages the event plan and critical path, and works collaboratively with clients and MacEwan service providers to ensure successful events and financial viability of the operation.

Key responsibilities include:

- For all internal bookings and external rentals act as the client’s MacEwan contact from initial inquiry through to final invoicing and follow up after the event for own portfolio of events held internally within the University and externally.
- In consultation with clients and based on event budget, interprets client and event requirements, and identifies MacEwan space, services and technical requirements required to complete the event.
- Communicates event requirements to all services providers to ensure successful execution of all events and performances.
- Provides on-site event support and assistance to clients and guests, ensuring all services and equipment are in place and by resolving or troubleshooting any on-site issues that may arise prior to or during the event or performance.
- Support all university faculties and departments with community engagement and partnership proposals or activities being proposed for or held in the university's spaces and externally.
- Prepares comprehensive and competitive proposals and bids, and negotiates, secures and manages client contracts.
- Provides prospective client tours.
- Builds and maintains strong relationships with university services areas, staff and external suppliers to ensure successful events and client retention.
- Assists the Manager and Supervisors with projects, research and statistics collection analyzing our business or service options.

**SKILLS**:
You will have:

- Excellent and well-demonstrated communication skills (verbal, written, interpersonal).
- Strong and well
- demonstrated organizational skills.
- The ability to cope with a detailed and diverse workload and client portfolio while prioritizing and completing all tasks in a time sensitive manner.
- The ability to complete all work in an accurate and thorough manner while paying attention to detail.
- Demonstrated experience in problem solving and decision making.
- Self-directed individual who can work independently, be proactive, take initiative and take charge when necessary.
- Demonstrated experience working in and carrying out all responsibilities in a collaborative environment.
- The ability to maintain confidentiality and deal with situations in a professional, service oriented and tactful manner.
- Motivated, energetic, and able to work in a stressful, fast-paced environment with competing priorities.
- Experience with data entry and using Microsoft Word and Excel.
- Demonstrated ability in learning and working with new software.

**QUALIFICATIONS**:

- A minimum of a two (2) year post-secondary diploma in a related field (i.e., Even

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