Building Administrator

3 weeks ago


Québec, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

University Advancement (UA) promotes McGill to its global community and to the public, engaging alumni, volunteers and friends of the University, and building on McGill’s record of fundraising success in support of University priorities.

By joining UA, you can be part of a dynamic, exciting and growing team of professionals that is making an extraordinary impact on the world by advancing the philanthropic and engagement ambitions of McGill University.

To find out more about UA, please visit us at


Position Summary:
Under the direction of the Associate Director, Administration, the Building Administrator will ensure the effective and efficient management of two buildings, with over 200 occupants.

Primary Responsibilities:
- Act as the main liaison with property management companies for issues related to the management of buildings to undertake building inspections, log equipment breakdowns, monitor established performance indicators, and follow-up as appropriate- Responsible for intake of building request forms. Process, triage, and/or execute on requests.- Distribute, and ensure adherence to internal policies, procedures and protocols related to management of buildings. Offer potential solutions for issues on internal policies. When appropriate, inform supervisor and formulate recommendations.- Ensure appropriate provision of office space, access and equipment for all new hires
- _ such as assigning office space, telephone etc_.- Oversee access management for buildings, including the timely activation and deactivation of access.- Act as telephone administrator including provision of VOIP or desk phone numbers, ensuring compliance with Payment Card Industry (PCI ) requirements, as well as maintenance of directory information.- Develop, implement and maintain an effective asset management tracking system and troubleshoot related problems.- Maintain up-to-date floorplans and assist with space planning to ensure the optimization of space and assist with the administration of moves.- Act as administrator of conference rooms. Review bookings on a regular basis to ensure that there is no overlap and inform stakeholders in the event of conflicts. Review room set-up on an on-going basis and prior to meetings to guarantee appropriate set-up and provision of AV equipment.- Ensure that safety and security protocols and measures are in place and fully adhered to. Administer the fire marshal and first aid programs.- Ensure the maintenance of an up-to-date inventory of supplies, materials and equipment. Liaise with vendors for procurement.- Act as back-up to Print Shop and assist with troubleshooting of related on-site issues as required.- Recommend improvements related to building management to supervisor and assist with implementation of recommendations.- Perform other related duties as required.

Other Qualifying Skills and Abilities- Bachelor’s Degree with 5 or more years of experience in building and property administration and management preferred.- Demonstrated experience working in building management, including triage of requests, troubleshooting issues, access management, space planning, move coordination, safety and security, procurement.- Proven ability to set-up and troubleshoot AV equipment.- Proven ability to manage complex, multi-faceted mandates.- Proven ability to work in a fast-paced environment, carry on multiple projects within the same timeframe, and to adapt and be flexible to changing circumstances.- High proficiency working in a computerized (PC) environment, including advanced use of SharePoint, databases and spreadsheets.- Must be tenacious, results-driven and a self-starter with a can-do attitude.- Advanced problem solving, priority setting, analytical and organizational skills.- Proven high-level of attention to detail.- Client-focused, with excellent interpersonal skills.- Proven ability to work autonomously and as part of a team including senior executives.- Excellent communications skills in English, spoken and written. French, spoken, written a strong asset.

Additional Information:
- Testing may be administered

LI-Hybrid
- Minimum Education and Experience:

- DEC III 3 Years Related Experience /

Hourly Salary:



(MUNACA Level H) $32.09 - $39.78
- Hours per Week:

- 33.75 (Full time)
Supervisor:

Associate Director, Administration
Position End Date (If applicable):

2024-03-15
- Deadline to Apply:

- 2023-03-26
- ._



  • Québec, Quebec, Canada McGill University Full time

    Please refer to thejob aid for instructions on how to apply.University Advancement (UA) promotes McGill to its global community and to the public, engaging alumni, volunteers and friends of the University, and building on McGill's record of fundraising success in support of University priorities.By joining UA, you can be part of a dynamic, exciting and...


  • Québec, Quebec, Canada BGIS Full time

    The selected candidate must be able to obtain a reliability and secret clearance from the federal government. Who We Are BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking...


  • Québec, Quebec, Canada BGIS Full time

    The selected candidate must be able to obtain a reliability and secret clearance from the federal government. Who We Are BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking...

  • Office Administrator

    3 weeks ago


    Québec, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. - Summary - Provide efficient and effective administration to a faculty/department/unit, in support of teaching, research and administration, in accordance with the unit's goals and objectives, while ensuring coherence with the University's mission and culture. Plan, develop and implement...


  • Québec, Quebec, Canada Rotho Blaas Srl Full time

    We are a team of more than 600 co-workers in over 80 countries. We develop innovative, sustainable and future-oriented products and services for timber building. We are a family business that works on a global level, with an alpine heart and an international spirit. We support our customers wherever they need us. To strengthen our team, we are looking for...


  • Québec, Canada Borea Construction Full time

    **Find the good energy here!**: - The power of the sun and the wind to generate something big._ - Your mission should you accept it:_ Reporting to the electrical director, the administrative assistant supports the electrical department in the processing of administrative files and the entry of data into the various management systems related to his sector...

  • Project Manager

    3 weeks ago


    Québec, Canada Pomerleau Full time

    **Nous sommes Pomerleau. Et vous pourriez l'être aussi.** Chez Pomerleau, nous comprenons pertinemment que notre mission n’est pas seulement de créer des infrastructures ou d’ériger des édifices, mais bien de bâtir des communautés. En tant que chef de file de l’industrie de la construction depuis près de 60 ans, nous visons toujours à avoir un...


  • Québec, Canada Pomerleau Full time

    Ready to build your career? We want to hear from you._ As a Project Administrative Assistant working in the Building Operations team at Pomerleau Construction, you will play a key role in supporting the project teams with essential administrative tasks. Working on large-scale building and infrastructure projects - ranging from $1.5 to upwards of $1 billion,...


  • Québec, Quebec, Canada McGill University Full time

    Please refer to thejob aid for instructions on how to apply. Summary Provide efficient and effective administration to a faculty/department/unit, in support of teaching, research and administration, in accordance with the unit's goals and objectives, while ensuring coherence with the University's mission and culture. Plan, develop and implement...

  • Account Specialist

    5 days ago


    Québec, Quebec, Canada Scandinavian Building Services Full time

    Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for 60 years. In 1982, it began as a small family business owned and operated in Edmonton, Alberta, providing comprehensive maintenance and maintenance of buildings across Canada today. We attribute our success to staying true to our core values of service,...


  • Québec, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. - Under the direction of the Program Officer of the MScPH (Masters of Science in Public Health) program in the Department of Epidemiology, Biostatistics and Occupational Health, the Practicum Administrator will be responsible for managing all aspects of the practicum placements for graduate...


  • Québec, Quebec, Canada Cogir Full time

    Every day, our team of enthusiasts makes a difference with residents. The "human for human" relationship is at the heart of our approach and corporate philosophy. Moreover, the success of COGIR Immobilier is based on the good teamwork between the various departments and on all the people who have joined the company for more than 25 years.**: The Aventura...


  • Québec, Canada Guillevin International Full time

    Administrative Clerk Status: Regular, Full time **Location**: Saint-Jérôme, Quebec Job Description Interested?- Be at the heart of the action.- Be a multi-tasker.- Know that your contribution makes a difference. Do you have what we’re looking for?- Work experience in administrative support and customer service.- Well-organized, resourceful and an...


  • Québec, Quebec, Canada Pomerleau Full time

    Ready to build your career? We want to hear from you._As a Project Administrative Assistant working in the Building Operations team at Pomerleau Construction, you will play a key role in supporting the project teams with essential administrative tasks. Working on large-scale building and infrastructure projects - ranging from $1.5 to upwards of $1 billion,...


  • Québec, Quebec, Canada Equisoft Full time

    Administrative AssistantWhat is Equisoft? Equisoft is a global provider of advanced insurance and investment digital solutions, recognized as a valued partner by over 250 of the world's leading financial institutions. We offer a complete ecosystem of end-to-end and scalable solutions that help our clients tackle any challenge in this era of digital...


  • Québec, Quebec, Canada CIBC Full time

    We're building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what's right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and...


  • Québec, Quebec, Canada Eddyfi Technologies Full time

    Are you up for a challenge in the world of high-tech? We'd love to have you on board Eddyfi Technologies is looking for a software developer to join our team.Your daily life:The Salesforce administrator will be responsible for maintaining and optimizing the configuration of the Salesforce platform. More specifically, it involves deploying new features,...


  • Québec, Quebec, Canada Borea Construction Full time

    **Administrative Assistant - Electrical****Location: Quebec**Borea provides a work environment that is vibrant, dynamic and challenging. At Borea, you will be surrounded by the green energy construction industry's best engineers, project managers, tradespeople, technicians, executives and administrators. We are looking for the best and brightest, who share...

  • Systems Administrator

    2 weeks ago


    Québec, Canada PCL Construction Full time

    **The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can...


  • Québec, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Major Duties and Responsibilities: - Perform and organize activities to support the daily operations of the unit by ensuring that administrative services are carried out in accordance with established goals and objectives.- Implement administrative procedures or systems that...