Purchasing Analyst

1 month ago

Toronto, Canada Nuclear Waste Management Organization Full time

**Location**

Toronto

**Employment Category**

Regular Full-Time

**Department**

Operations

**Closing Date**

04/04/2024

**Job Reference**

10295

The Nuclear Waste Management Organization (NWMO) is a not-for-profit organization tasked with the safe, long-term management of Canada’s used nuclear fuel inside a deep geological repository, in a manner that protects people and the environment for generations to come.
- Founded in 2002, the NWMO has been guided for 20 years by a dedicated team of world-class scientists, engineers and Indigenous Knowledge Holders that are developing innovative and collaborative solutions for nuclear waste management. Canada’s plan will only proceed in an area with informed and willing hosts, where the municipality, First Nation and Métis communities, and others in the area are working together to implement it. The NWMO plans to select a site in 2024, and two areas remain in our site selection process: the Wabigoon Lake Ojibway Nation-Ignace area in northwestern Ontario and the Saugeen Ojibway Nation-South Bruce area in southern Ontario.
- Purchasing Analyst
- (Employment Status: Fulltime)
- Position Location: Toronto Head Office - 22 St. Clair Avenue East
- Job Summary:

- Reporting to the Manager, Supply Chain the Purchasing Analyst will be responsible for the coordination of the procurement process for the purchase of equipment, products including engineered equipment, I/T hardware/software, and catalogue items, technical and management consulting services, and construction projects.

**Responsibilities**:

- Coordinate the procurement process for the purchase of equipment, products, technical and management consulting services and services for major construction projects. Provide guidance and assistance to requisitioners on the completion of relevant procurement documentation (scope of work/specifications, purchasing requisition, evaluation criteria, justification memos, single source rationale, etc.
- Review the adequacy of competitive sources, develop alternatives when necessary and recommend corrective action where sources are insufficient. Develop a procurement plan taking into account the marketplace and the needs of the requisitioners and end-users. Consult with Supervisor or other staff when necessary.
- Assess the intent of the details in the scope of work, technical reports and schedules to develop purchasing documents. Provide input to requisitioning and purchasing documents and assist in the development of procurement strategies responsive to the end users’ requirements.
- Provide assistance to the end users from a commercial perspective in the development of specifications to ensure there are no conflicting requirements with respect to contractual, regulatory and other issues such as insurance, tax, pricing methods, quality assurance, labour, health, safety and environmental requirements.
- Issue requests for proposals and quotes, respond to vendors and requisitioners requests for clarification and review responses for conformance to requirements. Review vendors exceptions to requests for proposals/quotes and contract terms and conditions with the requisitioners and legal counsel as appropriate. Review requisitions and purchasing documents to ensure compliance with policies and procedures and to determine the most appropriate method of procurement.
- Coordinate the evaluation and award process, including performing the commercial evaluation, and ensure the integrity of the process.
- Prepare proposal documents, review bidders’ lists, evaluate proposals, ensure jurisdictional requirements are met, and review claims, progress payments and escalation claims. Process and administer contracts involving special commercial contract conditions and complex evaluations, claims and adjustments.
- Negotiate contracts with suppliers, under the direction of the Supervisor. Work with the requisitioners and end user in establishing acceptable supplier proposal and recommend acceptance.
- Obtain the required approvals and award contracts. Notify unsuccessful vendors.
- Administer contracts such as reviewing contract changes and adjustments, resolution of claims and contractual issues, and issuing purchase order revisions. Advise requisitioners on the commercial implications of changes to the contracts. Review compliance to contractual requirements, such as cost and schedule adherence.
- Maintain knowledge of appropriate vendor capabilities and an awareness of conditions in the market place on applicable goods or services and keep stakeholders informed. On major contracts, assess vendor performance during execution of work to ensure contractual requirements are being met and to establish performance records to be used in the placing of future business.
- Act as an information resource to requisitioners and vendors, assist vendors to ensure quality assurance requirements are met and assess vendor performance. Establish and maintain effective relationships with requisitio

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