Accounts Payable Analyst

7 months ago

Mississauga, Canada FleetOptics Inc Full time

**Title**: Accounts Payable Analyst

**Reports to**:Controller

**Number of Direct Reports**:N/A

**Department**:Finance

**Status**: Permanent Full Time

**PURPOSE**: The Accounts Payable Analyst will be highly detail oriented and be responsible for ensuring prompt and accurate processing, evaluation, and reporting of expenses. The Accounts Payable Analyst will facilitate daily accounts payable functions such as reviewing and processing vendor invoices to the appropriate GL accounts, Driver Settlements, and employee expenses, obtaining approvals, preparing payments of accounts, and reconciling accounts. They will have a broad knowledge of accounting functions as well as general administrative responsibilities. He/she will be able to work autonomously and efficiently to ensure the end-to-end running of accounting operations.

**ACCOUNTABILITIES**:

- Receive, review, evaluate and process vendor invoices in the Company’s ERP for prompt and accurate payment
- Review, assemble, input, and oversee credit card statements, employee expenditure records and incoming bills for the required documentation before payment is made
- Validate invoices for appropriate approvals
- Ensure correct and consistent coding of invoices and expenditures to the appropriate vendor and GL accounts and segments / classes
- Provide vendor and expense analysis
- Prepare month end and other periodic prepaid and accrual journal entries
- Ensure capital assets are recorded correctly upon receipt of vendor invoice and/or agreement
- Assist in the preparation of financial reports and cashflow projections
- Maintain working relationship between Company and its vendors, including prompt resolution of vendor enquiries
- Preparation of sales and use tax returns, including GST, HST, QST, in various provinces
- Perform back-up duties for Accounts Receivable Analyst, including generate billings, record customer receipts, and prepare invoice and revenue analysis

**SKILLS AND QUALIFICATIONS**:

- CPA or enrolled an asset
- Strong analytical skills - high attention to detail but can also summarize and package for review with management
- Solid understanding of cost concepts
- Above average Microsoft Excel skills - proficient with pivot tables, if statements, lookups, various functions
- Accounts Payable experience a must; Accounts Receivable experience an asset
- Electronic accounting systems experience - (Quick Books Desktop ideal)
- Proficient with other Microsoft Office products - Outlook, Word, Power Point
- Self-motivated with strong interpersonal skills
- Excellent communication skills - verbal and written
- Proven problem solver
- Responds well to periodic pressure
- Enjoy fast-paced environment with ambiguous and developing structure

**WORKPLACE AND PHYSICAL REQUIREMENTS**:

- Must have a vehicle, the role is “on site”
- Work in a fast-paced environment and make effective decisions
- Prolonged periods of sitting at a desk and working on a computer

CORE COMPETENCIES:
Change Acceptance Creativity Communication

Decision Making Flexibility Initiative

Innovation Interpersonal Savvy Problem Solving

Resilience Resourcefulness Urgency

ROLE SPECIFIC COMPETENCIES

Technical Expertise Learning Agility Time Management

**Job Types**: Full-time, Permanent

**Benefits**:

- Extended health care
- Life insurance
- RRSP match

Schedule:

- 8 hour shift
- Monday to Friday

Application question(s):

- Do you have or are you working towards a CPA designation?

**Experience**:

- Analytics: 3 years (required)
- Accounts payable: 2 years (required)

Ability to Commute:

- Mississauga, ON (required)

Work Location: In person

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