Lease Administrator, Non Note

2 months ago

Burlington, Canada DLL Full time

**Lease Administrator, Non Note**
As a Lease Administrator, you can expect to work collaboratively with a team of about 8 colleagues on completing retail transactions system adjustments, system audits and reporting. You will be ensuring the accurate completion for trade-up terminations as well the timely completion of ongoing payment setups and specialized customer manual invoicing. Responsible for exercising adherence to: credit and matrix authorizations, system rules, and corporate policies to ensure the accurate completion of responsibilities while meeting customer expected turnaround-timing commitments.

Find out more here about how you can unleash your full potential at DLL
**Day to Day**
- Manage Third Party Bill & Collect relationships - Responsible for the following:

- Providing Partner specific monthly invoicing and reporting.
- Managing the monthly Discrepancy Reports provided by the Partners, completing adjustments as necessary.
- Managing day-to-day requests from our Partners.
- Liaising with Partners/Key Contacts regarding their Third-Party Portfolio.
- Providing buyout and payout invoices.
- Managing and resolving administrative issues and delinquency items.
- Operational and Cash Audits
- Responsible for the completion of Third-Party Audits as outlined in the DLL policies and procedures.
- Manage reconciliation, billing and collecting of all Retail Subsidy programs including the collection and follow up on outstanding payments.
- Reporting
- Responsible for the timely and accurate creation of various reports:

- Monthly Aging Reports - Third Party and subsidy relationships
- Manage related Unapplied Suspense and Disposition Suspense report items.
- Creation of all Third Party reports for the various GBU’s.
- Master Third Party Billing spreadsheet.
- Managing all audits as it relates to Third Party relationships
- Responsible for the timely and accurate completion of all Finance Related reconciliations and updates on a monthly basis

**General**:

- Develop and maintain a positive consultative relationship with internal customers as it relates to key system requirements and processes.
- Accountable for achieving daily, weekly and monthly KPI’s and SLA’s.
- Ongoing procedure review and update, including updating procedures, training manuals, and reports.
- Responsible for ensuring that proper records are kept and that policies and procedures are followed, as well as, ensuring all internal controls are adhered too.
- As part of the team, the Lease Administrator, Non-Notification, will also be called upon from time to complete other administration responsibilities to ensure effective workload for the entire team and as deemed necessary and assigned by manager.
- Support the implementation of IT projects, which includes but not limited to the creation of: test cases, execution of test cases, creation/amendment of procedures/training material, and training of users.

**All members enjoy**
- Two working days per year volunteering for a local charity
- Remote working from home opportunities
- Flexible hours
- Career development opportunities: online learning, member development programs, Tuition reimbursement program
- Outstanding Medical, Dental, Vision and Paramedical benefit programs
- Subsidized Gym membership programs
- Employee Referral program
- Open concept modern working environment
- Check this link to an overview of all benefits in your region.

**Essentials**
- Post-Secondary education is a requirement.
- Ideally 3-5 years leasing or financing experience preferably in transaction closing activities.
- Strong Financial skills are needed to be successful in this role.
- Strong attention to detail and excellent keying data entry skills.
- Excellent planning & organizational skills with an ability to manage multiple priorities within tight timeframes while maintaining ongoing attention to detail while meeting set deadlines.
- Having worked in a Finance or Operations function with leasing or financing industry experience considered an asset.
- Must be self-directed, decisive and goal oriented. Comfortable working in an empowered work environment with established goals/expected results and limited step-by-step direction.
- Ability to embrace and champion change.
- Capable of driving growth capacity by continuously looking for better ways to improve processes.
- Excellent problem-solving skills along with logical thinking.
- Excellent verbal and written communication skills along with effective interpersonal skills.
- Ability to work from home remotely/independently and in a virtual team environment.
- Excellent planning & organizational skills.
- Solid team player with the ability to work in a very demanding, fast-paced environment.
- Proficient in MS - Word & Outlook, with strong excel skills (vlookups, pivot tables, formulas).

**Choose Wellbeing**
DLL’s wellbeing ambition is to educate, equip and empower members to build connections, manage their mental, emotional, physical and fina

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