Accounts Payable Clerk

1 month ago

Calgary, Canada ABCRC Full time

The Accounts Payable Clerk will provide support to the Accounting group. This role will work closely with the Assistant Controller to complete financial tasks are required. The Accounts Payable Clerk must be able to provide accurate and timely transactional, operational, and organizational support for financial operations, services, projects, and initiatives.

**KEY FUNCTIONS & ACCOUNTABILITIES**
- Maintain a high level of accuracy and detail orientation in all tasks.
- Work independently, with good time management skills.
- Follow the established protocol for ensuring invoices, credit card statements and employee expense claims are processed in a timely manner.
- Ensure invoices are processed accurately and adhere to company policy and local tax regulations.
- Identify problematic invoices or expense claims and take the necessary steps to resolve.
- Reconcile vendor statement to deliveries, and review vendor statements for aged items.
- Ensure good working relationship with vendors and acknowledge any queries in a timely and professional manner.
- Process depot and agent payments as per approved schedules
- Process payment to vendors as per approved schedules
- Assist on preparing summary of Board directors’ expenses
- Assist on daily and monthly bank reconciliations
- Coordinate internally to ensure important issues or information is resolved and delivered in a timely manner.
- Assist with contract and PO close out, internal, and external audit requests as required.
- Prepare accounts reconciliation as necessary and submit for review and sign off.
- Manage Accounts Payable mailbox.
- Prepare monthly, quarterly, and annual accruals along with other various month-end closing tasks.
- Assist with uploading and parking invoices and expense claims.
- Continuously improve accounting processes and tools.
- Assist with ad hoc projects as needed
- Other tasks as assigned by the Assistant Controller.

**EDUCATION AND TRAINING**

The Accounts Payable Clerk requires a post-secondary Accounting related diploma/certificate.

**EXPERIENCE**

The Accounts Payable Clerk must have a minimum of 3 years of experience working in a similar accounts’ payable role.

**KNOWLEDGE, SKILLS AND BEHAVIOURS**
- Thrives in a fast paced, performance excellence-based culture with strong work ethic and commitment
- Demonstrates self-awareness and constantly strives to improve
- Skill in managing conflict and embraces change with confidence
- Ability to prioritize workload, manage projects and handle multiple responsibilities while meeting tight deadlines
- Sound judgement, initiative, and ability to change prioritizing workloads on demand
- Self-starter with creative mind and an ability to put ideas into practice
- Strong analytical skills and excellent interpersonal skills
- Exceptional organization and attention to detail
- Ability to act with discretion and treat confidential information appropriately
- The capacity to build strong positive relationships with all levels of the organization
- Excellent judgement and creative problem-solving skills
- Able to function effectively as a team player
- Proficient in MS Office, MS Dynamics NAV

**WORKING CONDITIONS**

Physical demands: Regular hours at a desk, using office equipment and attending meetings. Occasional lifting of supplies and materials.

Environmental Conditions: Manage multiple priorities and tasks and may experience interruptions. The position requires excellent organizational and time management skills, and precise attention to details.

Mental Demands: Must gain a good understanding of Finance requirements with an appreciation of diverse stakeholder interests.

Travel Demands: There is not a significant requirement for travel. This is on an as required and approved basis by the Controller.

**Job Type**: Fixed term contract
Contract length: 6 months

**Benefits**:

- Casual dress
- Flexible schedule

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Calgary, AB: reliably commute or plan to relocate before starting work (required)

**Experience**:

- vendor management: 2 years (preferred)
- Accounts payable: 2 years (preferred)

Work Location: Hybrid remote in Calgary, AB

Expected start date: 2024-12-01

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