Childcare Centre Supervisor

2 weeks ago

Ottawa, Canada Manor Park Community Council Full time

MANOR PARK COMMUNITY COUNCIL

**JOB DESCRIPTION: Supervisor, Manor Park Child Care Centre**
- **Reports to**:_ Manager, Child Care & Early Learning
- **Position designation**:_ Permanent, Managerial, Full-time.
- **Salary Range**:_$28-$32 per hour
- **Hours**:_ 37.5 hours per week

**Overview**:
The Manor Park Community Council (MPCC) is a not-for-profit organization providing licensed childcare, recreational programming and community events. The MPCC is comprised of a volunteer Board of Directors, paid employees, and volunteers.

Key childcare licenses include daycare in its _Manor Park Child Care Centre_ and after-school and summer care in ‘_Before
- and After-School in Manor Park’_.

The Manor Park Child Care Centre provides children ages 18 months
- 5 years old with a positive, safe, and nurturing atmosphere where the health, safety, nutrition, and well-being of children is of the utmost importance. Children are viewed as competent, capable, curious, and rich in potential. Programming and pedagogy are guided by _How Does Learning Happen? Ontario’s Pedagogy for the Early Years (2014)._ A positive framework supports children and families in an environment promoting belonging, engagement, expression, and well-being.

The Supervisor has on-site operational responsibilities and works closely with the Manager of Child Care & Early Learning. The Supervisor is responsible for, but not limited to, program development, managing staff, and associated administrative functions. Success is realized by robust enrolment, staff retention and maintaining an excellent compliance record with the Ministry of Education.

**Essential Job Functions**:
The responsibilities of this position include, but are not limited to, the following:
Early Childhood Programming
- Identifying curriculum objectives in accordance with the Program Statement
- Guiding curriculum development and pedagogical documentation in accordance with ‘How Does Learning Happen?’ and ‘ELECT’ documents;
- Developing staff competencies in HDHL and ELECT and
- Guiding pedagogical documentation

Staffing
- Hiring new staff, as needed, through interviews and reference checks;
- Annually recommending employment agreement renewals;
- Ensuring staff files are up-to-date and contain necessary documents;
- Orientation;
- Scheduling staff shifts
- Bi-weekly, submitting staff hours for payroll;
- Approving and recording leaves and/or overtime;
- Reviewing employee expense reports;
- Mentoring staff including classroom management, programming and supervision of children;
- Communicating staff concerns to Manager, where necessary, and
- Conducting performance reviews.

Administrative Functions
- Preparing attendance sheets;
- Filing attendance sheets;
- Tracking attendance adjustments;
- Notifying staff of changes in attendance, including parenting schedules, absences, or withdrawals.
- Maintaining parent contact list;
- Maintaining staff contact list;
- Maintaining staff communication board;
- Maintaining employee resource binder;
- Preparing anaphylactic and medical forms, including staff sign-offngs and postings;
- Ensuring anaphylactic and prescription medications are received, present in groups classroom and labelled;
- Preparing and posting medical posters;
- Maintaining parent communication board with staff photos/bios, and license requirements
- Managing communications and distributing messages;
- Record staff meeting minutes, distribute and file;
- Oversee all Fire Drill requirements such as procedures, scheduled drill and posts;
- Reviewing injury reports ensuring they are filled out correctly before filing and providing parents/guardians with a copy;
- Annually or when required, recommending changes to policies and procedures
- Maintain ‘Policies and Procedures’, and communicate any changes to families;
- Annually or when required, recommending changes to Parent Handbook
- Maintain ‘Parent Handbook’, and communicate any changes to families;
- Organize and chair staff meetings;
- Plan and recommend professional development activities, and
- Ensuring meals are ordered through catering company and accuracy of invoices and payments

Fee Subsidy
- Accurately in-putting subsidy into the Ontario Child Care Management System;
- Communicating with subsidy specialist and subsidy support assistant, as required;
- Completing MAAR, when required, and
- Submitting OCCMS centre payment detail summary to Manager, monthly.

Fee Payments
- Managing online banking functions for pre-authorized debit and electronic funds transfers and associated records and notices;
- Maintaining reconciliation records;.
- Processing all fees associated with the programs, (ie late pick-up, withdrawal or changes to scheduled days of attendance);
- Preparation and distribution of childcare receipts, and
- Ensuring timely submission of deposit and expense reports.

Registration
- Maintaining registration data base, including enrollment and withdrawals;
- Preparing registration pack

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