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Billing Specialist

4 months ago

Vancouver, Canada Cassels Brock & Blackwell LLP Full time

Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.
- Serving as the central contact/liaison for the financial needs of a client’s account.
- Building and maintaining effective working relationships with billing lawyers, legal assistants, and external clients, and respond to any queries regarding the billing process.
- Work closely with lawyers to initiate and prepare client bills and manage work in progress (WIP).
- Act as a monitor for specific clients and/or matters when Alternate Fee Arrangements are in place, providing reports and ensuring compliance with all special arrangements.
- Prepare and process all client billings, including:

- Preparing and printing to PDF monthly proformas for assigned lawyers._
- Review WIP and client/matter billing instructions on proforma to ensure compliance with client and matter billing requirements prior to processing invoices._
- Process and edit proformas to ensure accuracy and consistency._
- Transfer time/disbursements according to lawyers' instructions and Firm guidelines and billing procedures._
- Circulate proformas to billing lawyers for review and approval and make necessary adjustments as requested._
- Prepare final invoice for lawyer’s approval and submit to clients._
- Complete a variety of miscellaneous billing duties including write-offs, transfers of WIP, generating proformas, reversing invoices, multi-payor invoices set up, creating billing group and revaluing WIP.
- Assist with the training of billing staff and legal assistants on the billing process, as required.
- Generate ad hoc billing client/matter reports.
- Assist with the year-end audit requirements, as required.
- Monitor and manage shared billing team inbox
- Provide backup to other Billing Specialists, as required.
- Assist with special projects and other duties as assigned.
- Post-secondary diploma or degree in accounting
- Consideration will be given to applicants with prior legal assistant billing experience
- Working knowledge of a recognized accounting system software
- General knowledge of legal and accounting terminology, accounting principles and professional services billing processes
- Legal industry experience including knowledge of Tax rules
- Excellent communication and interpersonal skills; capacity to demonstrate tact and diplomacy when dealing with internal and external clients
- Strong organizational and time management skills, ability to handle multiple tasks and work under pressure to meet deadlines
- Detail oriented and resourceful, with strong analytical ability
- Ability to work in a fast-paced environment while maintaining accuracy
- High level of discretion and confidentiality
- Ability to be flexible with regards to work hours during busy periods to meet the demands of the role

**Employment Type**:Permanent, Full-Time

Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all. The Firm is committed to fair and accessible employment practices.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- RRSP match

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

**Experience**:

- Billing: 1 year (required)

Work Location: Hybrid remote in Vancouver, BC