Accounting Shared Service Administrator

1 month ago

Markham, Canada The Hillman Group Full time

Who We Are & What We Do

The Hillman Group services a wide variety of customers in the Automotive, Industrial, Retail and Agricultural channels. We have products in Home Depot, Lowes, Canadian Tire, Walmart and more Have you ever done any home improvement projects? If so, you likely know our products.
The Hillman Group Canada employs over 700 employees in 2 manufacturing facilities and 7 distribution facilities across Canada. We have a great group of professionals whose dedication and teamwork form the backbone of our company.

Job Summary
The Accounting Shared Services Administrator is responsible for supporting the Accounting department by completing tasks required for Accounts Receivable and Accounts Payable functions.

Essential Job Functions *
Duties and Responsibilities - AR
- Receives, verifies, and post incoming payments in the computer system.
- Maintains current information on all accounts (payments terms, contact person, etc.)
- Sends monthly statements and invoices as required.
- Contact customers regarding outstanding invoices to arrange payment.
- Researching and resolving discrepancies.
- Performs related duties as assigned.
- Ensures DOA is valid for any GL or Credit issues to be cleared.
- Applies collection procedures currently in place to avoid potential losses.
- Process credit notes for all divisions and follows procedures currently in place.
- For larger accounts prepares and tracks deductions to be reviewed by the Accounting Shared Services Manager on a biweekly basis.

Duties and Responsibilities - AP
- Invoice processing - matching invoices to back-up, codes invoices with Vendor numbers, enter in system verifies accuracy and posts.
- Charges expenses to correct GL accounts and cost centers by analyzing invoices/bills
- Liaise with Purchasing department, receiving department, and approving authorities for approvals and resolving issues.
- Liaise with vendors and obtain invoice copies.
- Reconciles Vendor statements for accuracy and completeness.
- Verify, investigate and resolve vendor account discrepancies
- Follows and adheres to proper DOA approvals
- Ensures that vendor accounts are properly maintained
- Ensures that invoices/bills are paid on time
- Works in Docuware for proper approvals and storage of invoices
- Meets month end deadlines and perform duties as assigned
- Assisting with posting of Cash Receipts for AR.
- Complies with company policies and procedures.
- Support and follow the health and safety program.
- Performs other tasks as assigned by management.
- This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Employees are expected and encouraged to participate in safety and health program activities including immediately reporting hazards, immediately reporting unsafe work practices and incidents to supervisors, wearing required personal protective equipment, and participating in and supporting safety committee activities.

Education & Experience
- Post-secondary diploma in accounting or business program or equivalent experience.
- 2 or more year’s related experience strongly preferred.
- Proficient with Microsoft Office Suite (Word, Excel, Outlook, Power Point).

Competencies - Knowledge, Skills, and Abilities
- Sound knowledge and experience with (insert software) Accounts Payable software an asset.
- Able to effectively communicate both verbally and in writing.
- Excellent time management skills.
- Able to work independently and in a team.
- Able to work under pressure and meet tight deadlines.

We are committed to accommodating applicants with disabilities throughout the recruitment and selection process. Upon request, we will, in consultation with the applicant, determine the nature of any accommodation that may be required.

The Hillman Group Canada ULC

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