Departmental Medical Secretary, Children and

1 month ago

Vancouver, Canada PHSA Full time

**Deparment Medical Secretary,**

**Children and Women’s Health Centre,**

**Vancouver, BC**

The Department Medical Secretary provides support to the technologists and Medical Director by performing clerical duties such as patient scheduling, transcription, typing and reception functions.

**What you’ll do
- Schedule patient appointments for 25 diagnostic tests or combinations thereof. Give family appropriate preparation instructions for each procedure. Confirm outpatient appointments.
- Prepare daily patient schedule summarizing appointment times, patient names and procedures.
- Perform reception duties by answering and responding to telephone enquiries, taking messages and redirecting calls when necessary. Receive and direct patients and caregivers.
- Prepare patient files for technologists by obtaining requisitions, locating previous reports and attaching the appropriate forms, ensuring that clerical portions of forms are completed.
- Transcribe reports for all Diagnostic Neurophysiology procedures utilizing customized clinical management system and other applicable software.
- Distribute test results to referring physicians. Maintain departmental patient reports and consultation files.
- Prepare and submit billing information for all outpatient testing to Finance Department.
- Take minutes at weekly Department meetings. Post minutes for staff review and files appropriately.
- Type a variety of material including consultation reports, letters, memoranda, abstracts, research papers and articles for publication from dictation or rough draft utilizing available software.
- Maintain department files and records such as correspondence, journal reprints and teaching materials. Send and retrieve items to/from offsite storage.
- Create department forms such as information pamphlets, test worksheets, requisitions, tables and charts utilizing appropriate software.
- Carry out projects to update/improve departmental workflow and/or technical/computer skills under the supervision of an administrative secretary.
- Perform other related duties as required.

**What you bring***
- Grade 12, graduation from an approved program in medical transcription and one year’s recent, related experience or an equivalent combination of education, training and experience.
- Ability to keyboard at 60 w.p.m.
- Ability to communicate effectively both verbally and in writing
- Ability to deal with others effectively.
- Physical ability to carry out the duties of the position.
- Ability to operate related equipment.
- Ability to organize work

**What’s in it for you**

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth and development.
- Access to more than 2,000 in-house training programs.
- Enjoy a comprehensive benefits package, including municipal pension plan.
- 12 annual statutory holidays with generous vacation entitlement and accruement.
- Perks include onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

**Job type **Temporary Full-Time Ending 10/25/2023

**Wage **$25.24 per hour

**Location **Vancouver, BC
***

**Hours of work **06:37-16:30, 4 days/week with rotating flex day (EDO)

**Reference number **139417

**What we do**

BC Women's Hospital + Health Centre (BCW) bcwomens.ca is dedicated to improving the health of women, newborns and families through a comprehensive range of services, research and education.

(BCW) program is part of the Provincial Health Services Authority (PHSA).

(PHSA) plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people - Be compassionate - Dare to innovate - Cultivate partnerships - Serve with purpose. Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences, and value a safe, inclusive and welcoming environment.

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