Administrative Secretary, Bc Children's Hospital

2 weeks ago

Vancouver, Canada PHSA Full time

**Administrative Secretary**

**BC Children’s Hospital**

**Vancouver, BC**

**As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.**

Are you efficient and detail oriented? The Administrative Secretary provides confidential administrative and secretarial support to a Division or Department Head. Duties include typing technical and non-technical material, utilizing word processing, spreadsheet and presentation software, answering telephone, greeting visitors and responding to general inquiries.

**What you’ll do**
- Maintain appointment calendars by determining the urgency of requests, scheduling appointments, arranging meetings and vacations, altering schedules when deemed necessary, notifying participants and booking rooms and equipment. Make travel arrangements as required. Prepare physician’s on-call roster for coverage and distribute schedule.
- Support the academic and research activities of the Division/Department by preparing materials for presentation and handout. Maintain curriculum vitae for medical staff. Provide orientation to new Fellows and Residents by performing duties such as arranging for Hospital ID, setting up on Hospital systems, such as patient registration and transcription system, assigning lockers and giving an overview of workflow. Provide clinical administrative support to Residents and Fellows including the preparation of materials. Prepare schedules including the on-call schedule for Residents and Fellows.
- Attend departmental and other team meetings as required to gather information, type and distribute agenda items and provide secretarial support. Prepare minutes/reports and take follow up action.
- Answer telephone, screen callers, greet and redirect visitors, respond to queries, take/relay messages and/or redirect callers to appropriate personnel or area. Screen and prioritize incoming material for the attention of appropriate personnel.
- Receive and process requests for appointments and referrals using information provided from referring doctors’ offices and/or patient charts. Co-ordinate, pre-register and confirm patient appointments with medical staff and/or professionals in the assigned area as well as with parents, making additions, deletions and changes to appointments, as necessary. Schedule follow up appointments for patients as needed and confirm appointments in advance of scheduled times. Notify the appropriate departments and patients/families of any cancellations.
- Obtain written, signed consents from parent(s) or guardian(s), authorizing release of information. Obtain other essential information in accordance with established policies and procedures regarding the release of client information. Record demographic information when patient arrives and explain multi-disciplinary appointment system to parent(s) or guardian(s).
- Set-up and maintains filing and distribution systems for a variety of records and files such as charts, laboratory reports and correspondence by indexing binders/logs, creating and labeling files and filing material as appropriate.
- Prepare expense claim forms for physician payment when requested and send to appropriate hospital department for processing. Prepare Fee for Service billing statements as needed and submit to Medical Services Commission.
- Compile, maintain and store patient information, various statistics, index cards and related medical information. Input data to appropriate database, and prepare summary reports using manual/computerized spreadsheets. Access and extract requested data from the computer system for appointment and other purposes; print and forward to designated personnel according to established procedures.
- Monitor departmental level of office supplies and equipment, replenishing supplies as needed, requesting equipment repairs when needed, completing expense claim forms for professional and miscellaneous expenses and obtaining authorization from administrative manager.
- Perform other related duties as required.

**What you bring**
- Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three (3) year’s recent, related experience or an equivalent combination of education, training and experience.
- Ability to keyboard at 60 wpm.
- Ability to communicate effectively both verbally and in writing.
- Physical ability to carry out the duties of the position.
- Ability to organize and work.
- Ability to operate related equipment.

**What we bring**

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Joi

  • Department Head, Surgery

    4 weeks ago

    Vancouver, BC, Canada BC Childrens Hospital Full time

    Department Head, Surgery BC Children's Hospital Vancouver, BC British Columbia Children's Hospital (BCCH) is seeking an accomplished pediatric surgical leader to advance the research, academic and clinical pillars of the Department of Surgery. The Department of Surgery at BC Children's Hospital is affiliated with the University of...

  • Administrative Secretary, Bc Children's

    4 weeks ago

    Vancouver, Canada B.C. Women's Hospital & Health Centre Full time

    **Administrative Secretary,** **BC Children's & Women's Health Centre,** **Vancouver BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** - Within the context of a patient and family centered care model and in accordance with the established vision and values of...

  • Pediatric Emergency Physician(s), Division of Pediatric Emergency Medicine

    4 weeks ago

    Vancouver, BC, Canada BC Childrens Hospital Full time

    British Columbia Children's Hospital (BCCH) cares for the most acutely ill or injured children and youth. BCCH also provides developmental and rehabilitation services to children and youth throughout BC, and operates a wide number of specialized health programs provided through a number of health services provider groups. BCCH also operates a wide...

  • Administrative Secretary, Bc Children's

    6 days ago

    Vancouver, Canada PHSA Full time

    **Administrative Secretary** **BC Children’s & Women’s Health Centre** **Vancouver, BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** Within the context of a patient and family centered care model and in accordance with the established vision and values of...

  • Administrative Secretary, Bc Children's

    4 weeks ago

    Vancouver, Canada PHSA Full time

    **Administrative Secretary,** **BC Children's & Women's Health Centre,** **Vancouver BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** Within the context of a patient and family centered care model and in accordance with the established vision and values of...

  • Departmental Medical Secretary, Bc Children's and

    4 weeks ago

    Vancouver, Canada B.C. Women's Hospital & Health Centre Full time

    **Departmental Medical Secretary,** **BC Children's and Women's Health Centre,** **Vancouver, BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** **Job Summary** - The Department Medical Secretary provides support to the technologists and Medical Director by...

  • Departmental Medical Secretary, Bc Children's

    1 week ago

    Vancouver, Canada B.C. Women's Hospital & Health Centre Full time

    **Departmental Medical Secretary,** **BC Children's & Women's Health Centre,** **Vancouver BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** - In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority...

  • Departmental Medical Secretary, Bc Children's

    1 week ago

    Vancouver, Canada B.C. Women's Hospital & Health Centre Full time

    **Departmental Medical Secretary,** **BC Children's & Women's Health Centre,** **Vancouver BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** - In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority...

  • Administrative Secretary, Social Pediatrics, Bc

    4 days ago

    Vancouver, Canada B.C. Women's Hospital & Health Centre Full time

    **Administrative Secretary, Social Pediatrics,** **BC Children's & Women's Health Centre,** **Vancouver BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** - Within the context of a patient and family centered care model and in accordance with the established...

  • Medical Microbiologist, Department of Pathology and Laboratory Medicine

    2 weeks ago

    Vancouver, Canada BC Children's Hospital Full time

    Medical Microbiologist Department of Pathology and Laboratory Medicine BC Children's Hospital Vancouver, BC BC Children's Hospital (BCCH) cares for the province's most acutely ill or injured children and youth, provides developmental and rehabilitation services to children and youth throughout BC, and offers a broad range of health services. BCCH also...

  • Administrative Assistant, Bc Children's

    4 weeks ago

    Vancouver, Canada B.C. Women's Hospital & Health Centre Full time

    **Administrative Assistant** - Children's & Women's Health Center - Vancouver BC - In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is...

  • Department Head, Surgery

    3 weeks ago

    Vancouver, BC, Canada Provincial Health Services Authority Full time

    Department Head, Surgery BC Children’s Hospital Vancouver, BC British Columbia Children’s Hospital (BCCH) is seeking an accomplished pediatric surgical leader to advance the research, academic and clinical pillars of the Department of Surgery. The Department of Surgery at BC Children’s Hospital is affiliated with the University of British...

  • Departmental Medical Secretary, Bc Children's

    1 week ago

    Vancouver, Canada PHSA Full time

    **Departmental Medical Secretary,** **BC Children's & Women's Health Centre,** **Vancouver BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority...

  • Departmental Medical Secretary, Bc Children's

    1 week ago

    Vancouver, Canada PHSA Full time

    **Departmental Medical Secretary,** **BC Children's & Women's Health Centre,** **Vancouver BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority...

  • Departmental Medical Secretary, Children's

    4 weeks ago

    Vancouver, Canada B.C. Women's Hospital & Health Centre Full time

    **Departmental Medical Secretary,** **BC Children's & Women's Health Centre,** **Vancouver BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** ***In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority...

  • General Pediatric Neurologist, Division of Pediatric Neurology

    3 weeks ago

    Vancouver, BC, Canada BC Childrens Hospital Full time

    BC Children's Hospital (BCCH) cares for the province's most acutely ill or injured children and youth, provides developmental and rehabilitation services to children and youth throughout BC, and offers a broad range of health services. BCCH also operates a wide number of specialized health programs, is a leading acute care teaching facility, and conducts...

  • Administrative Secretary, Social Pediatrics, Bc

    4 days ago

    Vancouver, Canada PHSA Full time

    **Administrative Secretary, Social Pediatrics,** **BC Children's & Women's Health Centre,** **Vancouver BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** Within the context of a patient and family centered care model and in accordance with the established...

  • Administrative Secretary, Social Pediatrics, Bc

    4 weeks ago

    Vancouver, Canada PHSA Full time

    **Administrative Secretary, Social Pediatrics,** *** **BC Children's & Women's Health Center,** **Vancouver BC** **Job Summary**: Within the context of a patient and family centered care model and in accordance with the established vision and values of the organization, position provides confidential administrative and secretarial support to a Division or...

  • Administrative Secretary, Specialty Medicine, Bc

    1 week ago

    Vancouver, Canada B.C. Women's Hospital & Health Centre Full time

    **Administrative Secretary Specialty Medicine,** **BC Children's & Women's Health Centre,** **Vancouver BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** **What you’ll do** - Schedule patient appointments and books follow-up appointments into database....

  • Administrative Secretary Specialty Medicine, Bc

    4 weeks ago

    Vancouver, Canada B.C. Women's Hospital & Health Centre Full time

    **Administrative Secretary Specialty Medicine,** **BC Children's & Women's Health Centre,** **Vancouver BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** **What you’ll do** - Schedule patient appointments and books follow-up appointments into database....