Departmental Medical Secretary, Bc Children's and

2 weeks ago

Vancouver, Canada B.C. Women's Hospital & Health Centre Full time

**Departmental Medical Secretary,**

**BC Children's and Women's Health Centre,**

**Vancouver, BC**

**As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.**

**Job Summary**
- The Department Medical Secretary provides support to the technologists and Medical Director by performing clerical duties such as patient scheduling, transcription, typing and reception functions.

**What you’ll do**
- Schedule patient appointments for 25 diagnostic tests or combinations thereof. Give family appropriate preparation instructions for each procedure. Confirm outpatient appointments.
- Prepare daily patient schedule summarizing appointment times, patient names and procedures.
- Perform reception duties by answering and responding to telephone enquiries, taking messages and redirecting calls when necessary. Receive and direct patients and caregivers.
- Prepare patient files for technologists by obtaining requisitions, locating previous reports and attaching the appropriate forms, ensuring that clerical portions of forms are completed.
- Transcribe reports for all Diagnostic Neurophysiology procedures utilizing customized clinical management system and other applicable software.
- Distribute test results to referring physicians. Maintain departmental patient reports and consultation files.
- Prepare and submit billing information for all outpatient testing to Finance Department.
- Take minutes at weekly Department meetings. Post minutes for staff review and files appropriately.
- Type a variety of material including consultation reports, letters, memoranda, abstracts, research papers and articles for publication from dictation or rough draft utilizing available software.
- Maintain department files and record such as correspondence, journal reprints and teaching materials. Send and retrieve items to/from offsite storage.
- Create department forms such as information pamphlets, test worksheets, requisitions, tables and charts utilizing appropriate software.
- Carry out projects to update/improve departmental workflow and/or technical/computer skills under the supervision of an administrative secretary.
- Perform other related duties as required.

**What you bring**
- Education, Training and Experience
- Grade 12, graduation from an approved program in medical transcription and one year’s recent, related experience or an equivalent combination of education, training and experience.
- Skills and Knowledge
- Ability to keyboard at 60 w.p.m.
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Physical ability to carry out the duties of the position.
- Ability to operate related equipment.
- Ability to organize work.
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).

**Job Type**:Regular, Full-time

**Wage: $**26.94/hr

**Location**:4500 Oak Street, Vancouver, V6H 2N9

**Hours of Work**:0637-1630, 4 days/week with a rotating flex day (EDO)

**Requisition # **149434

**What we do**
- BC Children's and Women's Health Center is part of the Provincial Health Services Authority (PHSA). BC Children’s Hospital (BCCH) provides care for the most seriously ill or injured children and youth from across British Columbia. BC Women's Hospital & Health Centre (BCW) is dedicated to improving the health of women, newborns and families through a comprehensive range of services, research and education.
- The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people - Be compassionate - Dare to innovate - Cultivate partnerships - Serve with purpose.
- Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services
- PHSA and BC Children's and Women's Health Center are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

**ATTN: PHSA Employees**:

- To be considered as a PHSA employee (internal applicant) for this position,
- Please note the internal job posting will no longer be accessible after the expiry date of
***
**August 1, 2023**. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position.
- If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the

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