Resources Clerk

2 weeks ago

Thunder Bay, Canada Ministry of Natural Resources and Forestry Full time

Are you an efficient office administration professional with excellent organizational skills? If so, consider this position with the Ministry of Natural Resources and Forestry, Regional Operations Division.
- Highway 17 & 599, Ignace
- 435 James St. S, Thunder Bay

**OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the **OPS Anti-Racism Policy** and the **OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's **Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation.

**What can I expect to do in this role?**: You will:

- provide a range of administrative and district support services such as: arranging, participating and recording minutes of meetings, composing routine correspondence, receiving incoming and preparing outgoing mail, producing approvals/permits/licences, logístical support to district supervisors and teams, ground-to-ground or ground-to-air radio coverage, organizing and maintaining district filing systems, undertaking corporate searches associated with licences, maintaining office supplies and equipment, compiling data and drafting reports
- reorganize and establish an archival file room for the district files
- provide front-line customer and client services to internal and external clients
- assist in the district financial process by receiving revenue, preparing receipts, making bank deposits, entering data, identifying and resolving errors, processing requests for cash float and maintaining district financial records
- potential for travel between the Ignace and Thunder Bay offices

**How do I qualify?**:
**Mandatory Requirement**:

- You must possess oral French language skills at the advanced level. Your proficiency level will be confirmed before hire.

**Office Administration Experience**:

- demonstrated experience with office administrative duties such as manual and automated filing, purchasing, revenue collection procedures, assets management, tracking correspondence/projects, arranging meetings/travel, maintaining supplies and office equipment

**Planning and Organizational Skills**:

- ability to schedule and organize meetings, training sessions, seminars and workshops
- ability to use effective time management skills to organize own workload to ensure deadlines are met

**Judgement and Analytical Skills**:

- ability to determine nature and urgency of matters, inquiries and processes and prioritize, action or refer accordingly
- ability to identify and resolve discrepancies in reports and financial data
- ability to maintain a high level of confidentiality

**Communication Skills**:

- ability to convey information, respond to inquiries, resolve complaints and issues using tact and diplomacy with clients, the general public and staff
- ability to compose and proofread general correspondence

**Additional Information**:
**Address**:

- 1 Bilingual English/French Permanent, Hwy 17 & Hwy 599, Ignace, North Region or 435 James St S, Thunder Bay, North Region

**Compensation Group**:

- Ontario Public Service Employees Union- Understanding the job ad - definitions
- **Schedule**:

- 3.7**Category**:

- Administrative and Support Services**Posted on**:

- Wednesday, February 28, 2024**Note**:

- This ad is also available in French.
- E-NR-211957/24

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