Procurement Specialist

2 weeks ago

Waterloo, Canada Home and Community Care Support Services Full time

**Job Description**:
**POSITION TITLE**: Procurement Specialist
***

**REPORTS TO**: Director, Corporate Procurement & Contracts

**POSITION STATUS**: Permanent, Full-Time

**DIVISION / DEPARTMENT**: Procurement

**LOCATION**:Waterloo Wellington (WW) Region or Hamilton Niagara

Haldimand Brant (HNHB) Region

**COMPETITION NUMBER**:23-A-005

**POSTING DATE**:May 2, 2023

**CLOSING DATE**:4:30 pm, May 5, 2023

**Position Summary**

Home and Community Care Support Services Waterloo Wellington is currently recruiting for a Procurement Specialist.

The Procurement Specialist will have extensive experience in leading the procurement process for a wide variety of goods and services. The Specialist will manage the competitive procurement process by leading an interdisciplinary team within the organization through the procurement lifecycle, from RFx through to contract award and implementation.

The Specialist will ensure compliance with OPS Procurement Directives and Home and Community Care Support Services relevant policies and procedures. This position will meet with Vendors and User department to resolve any Vendor issues and assist with the monitoring of Vendor contracts. This position will also ensure that HCCSS achieves the optimum balance of cost, quality, and delivery in the acquisition of good and services.

The Specialist will be accountable for ensuring all legal contracts for the organization are duly executed and stored in a secure database, and will manage reporting to ensure contracts are procured or renewed accordingly.

**What will you do?**
- Drives the organization’s procurement activities to effectively execute procurement strategies and transactions, meeting HCCSS business needs. This includes RFBs, RFQs, evaluations, negotiations, award of purchase orders and agreements, and expediting close-out activities.
- Oversees and promotes the ongoing development and sustainability of a purchasing framework with engagement of both internal and external stakeholders
- Ensures procurement commitment approval and contracts align with the HCCSS Financial Signing Authority (FSA) policy.
- Develops the procurement business case, specifications/standards for the goods or service required, weighting and relevant evaluation criteria for individual RFx processes; develops appropriate procurement documents and contract; and manages all aspects of the competitive procurement process including any necessary postings to the Ontario Tenders Portal (or equivalent platform).
- Participates in and supports provincial procurement initiatives as required
- Executes confidential financial and human resources procurements, maintaining strict confidentiality of sensitive organizational information
- Implements policies and procedures to ensure alignment with applicable legislation, directives and Trade Agreements and achieves compliance.
- Navigates the Ministry of Public and Business Service Delivery (MPBSD) Vendor of Record program on behalf of the organization to provide procurement advice regarding approach and Vendor selection.
- Guides and assists staff at all levels in awareness and understanding of procurement and contract management processes to increase the perceived value of procurement.
- Supports the coordination of various Ministry reporting and/or audits involving procurement on an adhoc or as needed basis
- Other duties as assigned

**What must you have?**
- University degree or college diploma in related area such as Health Administration or Business, Project Management. Certified Professional Purchaser (CPP) or Council of Supply Chain Management Professionals (CSCMP) designation is an asset.
- 3-5 years’ experience in a previous procurement and/or contracts department working with complex and high dollar contracts
- Proficient in computer skills: word, excel, powerpoint and outlook
- Strong project management skills as well as the ability to manage/oversee multiple projects simultaneously; and the ability to meet tight timelines
- Strong analytical and problem solving skills required as well as proven ability to work and pay close attention to accuracy and detail
- Excellent negotiation and facilitation skills
- Knowledge of contract law
- Knowledge of OPS Procurement Directives
- Understanding the role of Supply Chain Management of the Ministry of Government and Consumer Services
- Knowledge of the Province’s Vendors of Record (VORs), and mandatory compliance requirements
- Proven ability to work in a fast-paced, changing environment is required

**What would give you the edge?**
- Experience with IT procurement (hardware/software)
- Working experience in a multi-disciplinary environment

**What do I need to know?**

This position is included in our hybrid work model with the expectation that the successful applicant must be willing and able to attend onsite as required.

**How do I apply?**

**before 4:30 pm**
**on Tuesday, May 09, 2023**, stating Competition #

**If you are already an employee of

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