Document Controller

2 weeks ago


Thornhill, Canada AECOM Full time

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

**Job Description**:
AECOM is seeking two Document Controllers to join our team in Toronto, ON. The job incumbent will be responsible for sending, receiving, distributing, circulating, tracking, expediting and archiving all official project documents to, from and within the company using Unifier EDMS.

The Document Controller will also responsible for assisting in the implementation and management of Unifier Document Management System, while providing the supported projects and company with quality assurance measures.

The Document Controller will be essential to own and control documents, as they ensure consistency and accuracy by managing version control and updates, reducing the risk of using outdated or conflicting information. Additionally, the configuration manager establishes an audit trail, enabling a transparent record of document changes and communications, which enhances accountability, traceability, and compliance throughout the project lifecycle. They will need to establish what our baseline document are and get them uploaded into a suitable system

KEY RESPONSIBILITIES

+ Create and maintain Document Management Systems including library distributions and participant matrix.

+ Ensure document control function is being performed in accordance with corporate procedures and project requirements in a timely and efficient manner.

+ Facilitate workflow of information and communication between clients, vendors, subcontractors and staff; for various projects

+ Organize necessary filing and archiving of technical documents.

+ Configuring SharePoint systems to specified requirements.

+ Assist in the coordination of documentation processes including creating automatic business workflows through SharePoint Online and Power Automate.

+ Manage and maintain templates and information on project servers.

+ Drive improvements and efficiencies in our data management systems & processes

+ Participating in other document control initiatives or data management tasks under the direction of the functional team lead

+ Construction Project Administration

+ Technical Document Control

+ Development of Corporate Standards and Documents

+ Management of Corporate Document Data Base and File Life-Cycles

+ Coordinating of RFI, RFR and Inspection Activities

+ Record management and document retention scheduling

+ Developing, and conducting internal project and process audits

+ Preparation for ISO 9001:2008 external audit

+ Developing Standard Operating Procedures including guides and templates

+ Tracking of Key Performance Indicators

+ Generating and maintaining BOMs of newly designed equipment

+ May assist with document production.

+ Performs other related duties as assigned.

+ Accomplishes tasks with the use of Word, Excel, Outlook, office forms, office equipment, and the company’s policies, practices and procedures.

+ Displays good interpersonal, verbal and written communication skills and works cooperatively with others.

+ Works under limited supervision.

+ May take on several components of a project.

+ Provides direction for team members.

+ Plans and manages implementation and integration of new technologies.

+ Troubleshoots problems of medium complexity and recommends appropriate action.

+ Project size could range from low to medium complexity.

+ Provides document management and project controls support which includes the receipt, inventory, audit, tracking, storage, retrieval and distribution of both classified and unclassified electronic, paper and other media project data and documents according to company policy, and proper procedures for the projects.

+ Manages the set up and maintenance of document control / records management for multiple projects and Project Managers.

+ Ensures that all local practices and activities comply with company policies and procedures.

**Qualifications**:
Minimum Requirements

+ Working knowledge of Document Control software EDMS specifically Oracle Aconex and methodologies

Preferred Qualifications

+ Experi


  • Document Control Lead

    4 weeks ago


    Thornhill, Canada AECOM Full time

    Company Description **At AECOM, we’re delivering a better world.** We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive. Our clients trust us to bring together the best people, ideas,...


  • Thornhill, Canada AECOM Full time

    Company Description **At AECOM, we’re delivering a better world.** We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive. Our clients trust us to bring together the best people, ideas,...


  • Thornhill, Canada AECOM Full time

    **Job Description**: AECOM is in need of a **Project Controls Lead** to work with our client TTC on some of their high-profile public Transit projects. The job incumbent will be offered a regular, full-time position with AECOM and work on secondment to TTC. The secondment is expected to last one year - with a possibility of extension. **Job...


  • Thornhill, Canada Bank of China(Canada) Full time

    **Job Summary**: Assist Internal Control and Compliance manager for the 1st defence line duty, handle information technology related duty, and business management function. **Key Responsibilities**: 1. Responsible for leading and driving the digitalization of financial market business, including but not limited to trading system upgrades and transformation...

  • Operations Analyst

    1 month ago


    Thornhill, Canada CAA Club Group Full time

    **About Us**: We are looking for an Operations Analyst to join our team. **Who we are**: As Canada's largest automobile association, we are passionate about keeping our Members safe - whether they are on the road, at home, or travelling abroad. Meeting the diverse needs of our two-million Members requires high performing, forward thinking, and innovative...


  • Thornhill, Canada Walmart Canada Full time

    **Position Summary... **:Working as a Directs Store Delivery Associate at Walmart Canada is a great way to develop your skills in the retail industry. A Directs Store Delivery Associate coordinates and efficiently processes direct and local merchandise for delivery to the salesfloor in order to ensure a positive shopping experience to drive customer loyalty....


  • Thornhill, Canada Shouldice Hospital Full time

    **Shouldice Hospital is the World Leader for Hernia Repair** **Medical Device Reprocessing Technician - Part-Time** **Why work at Shouldice Hospital?** **Our People** We are a strong, positive and engaged team committed to excellence. We are invested in the growth and development of the team and each other. At Shouldice, we invest in our people and care...


  • Thornhill, Canada The Engineering Institute of Canada Full time

    Responsibilities : Responsible for supervising the planning, execution, and completion of engineering prototype builds Develop assembly methods and techniques for use by production team Manage and mentor a team of technicians Implement and maintain quality control processes to ensure that prototypes meet design specifications and performance requirements...


  • Thornhill, Canada RoyFoss Thornhill Full time

    **About Roy Foss**: For over six decades, Roy Foss Automotive Group has been a pillar of the community. At our Thornhill location, we proudly service Chevrolet, Buick, GMC, and Cadillac vehicles. With a vast client database and a commitment to excellence, we are looking for a dedicated Parts Shipper/Receiver to join our team and contribute to our...


  • Thornhill, Canada Shouldice Hospital Full time

    **Shouldice Hospital is the World Leader for Hernia Repair** **Medical Device Reprocessing Technician - Full-Time** **Why work at Shouldice Hospital?** **Our People** We are a strong, positive and engaged team committed to excellence. We are invested in the growth and development of the team and each other. At Shouldice, we invest in our people and care...

  • Compliance Analyst

    5 days ago


    Thornhill, Canada Bank of China(Canada) Full time

    apply**Job Summary**: Assist Internal Control and Compliance manager for the 1st defence line duty, handle information technology-related duty, and business management function. **Key Responsibilities**: - Manage RCM program planning, execution, reviewing, conducting, testing, reporting and documentation; - Perform gap analysis to new/amended regulations,...

  • Tax Manager

    3 days ago


    Thornhill, Canada Prasad & Company LLP Full time

    We strive to inspire, develop, and challenge our team members to enable them to reach their career goals creating a balanced relationship aimed at success. We are expanding our Tax Department and are seeking a Tax Manager to lead and manage multiple Canadian tax engagements, become a trusted tax advisor for our firm, and a valued mentor to our Tax...

  • Sales Desk Manager

    1 week ago


    Thornhill, Canada Pfaff Automotive Full time

    Sales Desk Manager Honda of Thornhill Thornhill, ON L4J1A1 **Who We Are **At Pfaff Automotive Partners, we’re united by a passion for cars, and we’re as crazy about them. It’s about more than just selling and servicing cars. We’re passionate about long-term relationships with our teammates, clients, and communities. We love driving the cars we sell,...

  • Store Manager

    4 weeks ago


    Thornhill, Canada International Pool and Spa Centers Full time

    International Pool and Spa Centers is one of the largest distributors, retail, and service providers of hot tubs, swimming pools and recreational products in southern Ontario. We are currently looking for a Store Manager to join our dynamic and vibrant **Retail** team in our **Thornhill** location. If you are an energetic and ambitious individual looking for...


  • Thornhill, Canada Enginess Full time

    Enginess is looking to expand its Professional Services team; we are in search of a Digital Project Manager. **About Enginess** Enginess is a digital business consultancy specializing in strategy, innovation, experience design, and software engineering. We help organizations be more innovative, streamlined, and agile through digital transformation. At...

  • Sales Desk Manager

    1 week ago


    Thornhill, Canada Honda of Thornhill - Pfaff Automotive Partners Full time

    **Who We Are** At Pfaff Automotive Partners, we’re united by a passion for cars, and we’re as crazy about them. It’s about more than just selling and servicing cars. We’re passionate about long-term relationships with our teammates, clients, and communities. We love driving the cars we sell, and we love the people that own and drive them. Now, in...

  • Floor Manager

    1 week ago


    Thornhill, Canada Honda of Thornhill - Pfaff Automotive Partners Full time

    **Who We Are** At Pfaff Automotive Partners, we’re united by a passion for cars, and we’re as crazy about them. It’s about more than just selling and servicing cars. We’re passionate about long-term relationships with our teammates, clients, and communities. We love driving the cars we sell, and we love the people that own and drive them. Now, in...


  • Thornhill, Canada WSP Full time

    **WSP **is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments. We have over 55,000 team members across the globe. In Canada, our 9,800+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation...

  • Sales Lot Attendant

    7 days ago


    Thornhill, Canada Pfaff Automotive Full time

    Sales Lot Attendant Honda of Thornhill Thornhill, ON L4J1A1 **Who We Are **At Pfaff Automotive Partners, we’re united by a passion for cars, and we’re as crazy about them. It’s about more than just selling and servicing cars. We’re passionate about long-term relationships with our teammates, clients, and communities. We love driving the cars we...


  • Thornhill, Canada CAA Club Group Full time

    **About Us**: CAA Club Group's IT department is looking for a SAP Quality Assurance Analyst with FICO experience. **Who we are**: As Canada's largest automobile association, we are passionate about keeping our Members safe - whether they are on the road, at home, or travelling abroad. Meeting the diverse needs of our 2.5M+ Members requires high performing,...