Chief of Staff

6 months ago

Nanaimo, Canada Vancouver Island University Full time

**Description**:
**About the Organization**:
Situated on the traditional territory of the Coast Salish peoples, Vancouver Island University is a comprehensive teaching university with 13,000 students across four campuses. VIU proudly fosters student success, strong community connections and meaningful collaborations by providing access to a wide range of programs, from academic undergraduate and master’s to industry-responsive trades and vocational training. VIU provides a learning environment that is accessible and relevant for all learners, celebrates success and acknowledges Indigenous history and traditions.

The VIU community is grateful to teach, learn, research, live, and share knowledge on the tradition and unceded territories of the Snuneymuxw, Quw’utsun, Tla’Amin, Snaw-naw-as and Qualicum First Nations. With hands raised to the original stewards of this place, we say Hay chqa’ sii’em sieye’ yu mukw Mustimuxw.

**About the Position**:
Reporting to the President and Vice-Chancellor, the Chief of Staff supports the President's overarching leadership of the University and her representation of and service to the entire Vancouver Island University (VIU) community. The role of a Chief of Staff is highly dynamic, adapting to the needs of the organization and the senior executive. The core purpose of this role is to enhance the executive's effectiveness by providing support, strategic guidance, and operational oversight.

Supporting the President and senior leadership of the University on a wide range of strategic issues, the Chief of Staff is a conduit through which members of the university community as well as external agencies, including government and the Board of Governors can engage with the President.

The role will act in a leadership capacity as a non-voting member of the Senior Management Team (SMT), managing the Office of the President, and when appropriate, act on behalf of the President. The Chief of Staff works closely with the Vice-Presidents, Associate Vice-Presidents, and the University Secretary, to foster effective operations and a collaborative effort of the executive team to ensure the resolution of complex issues in a timely and effective manner. The Chief of Staff assumes an important advisory role providing confidential, strategic, and tactical advice, direction, counsel, and support to the President and to senior colleagues.

Central to this role is a clear understanding that the Office of the President embodies the ambition and principles of VIU, as well as its greatest aspirations, and is seen to do so in all its activities and communications. The Chief of Staff has a facilitation, mediation, and problem-solving role, analyzing situations that could lead to difficulties and solving them when possible, or reporting these matters to the President or appropriate individual.

The complexity and sensitivity of the responsibilities of the President require this position to operate with considerable latitude, initiate action on behalf of the President, and respond independently, where appropriate to emerging matters. The incumbent will play a key role in the execution of the University's strategic plans and priority initiatives aimed at advancing Vancouver Island University as a university and supporting both its academic excellence, and its financial sustainability.

The Chief of Staff has a dual focus, internally on the overall affairs of the organization, and externally liaising with government representatives and stakeholders. For the external focus, the Chief of Staff provides support and leadership to both the Director Strategic Communications, and the Director Brand & Marketing to advance issues and strategic endeavors related to our role in the post-secondary environment. In the internal capacity, the Chief of Staff works as a collaborator and integrator with SMT to ensure shared knowledge and alignment to strategic objectives of VIU. This includes mediating institutional/reputation risk to organizational communications and strategy.
- Bachelor's degree required; Masters' degree preferred from an accredited institution.
- Minimum 10 years' relevant experience with significant managerial and professional experience in support of a complex executive environment.
- Experience in leading initiatives through a collaborative and integrated approach.
- Experience working with Canadian government ministries. An equivalent combination of education and experience may be considered.
- Comprehensive understanding of the administrative, academic and governance structures of Canadian Universities.
- Solid understanding of the external environment for universities within Canada and the Province of British Columbia.
- Comprehensive knowledge of VIU's academic and student support programs, including how these programs connect and relate to one another.
- Highly developed people management and leadership skills.
- Genuine appreciation for the protocol, discretion and professionalism

  • Deputy Chief, Training and Prevention

    2 months ago

    Nanaimo, Canada Regional District of Nanaimo Full time

    **Notice of Employment Opportunity** **Deputy Chief, Training and Prevention**: **ABOUT THE ROLE** The Regional District of Nanaimo is seeking a permanent full-time Deputy Chief, Training and Prevention with the Nanoose Bay Volunteer Fire Department (NVFD). Reporting to the Community Fire Chief, NVFD, the Deputy Chief, Training and Prevention is...

  • Deputy Chief, Training and Prevention

    10 hours ago

    Nanaimo, Canada Regional District of Nanaimo Full time

    **Notice of Employment Opportunity** **Deputy Chief, Training and Prevention**: **ABOUT THE ROLE** The Regional District of Nanaimo has an employment opportunity for a temporary full-time Deputy Chief, Training and Prevention at the Coombs-Hilliers Volunteer Fire Department (CHVFD). This position is responsible for the development and management of the...

  • Chief Steward

    7 months ago

    Nanaimo, Canada BC Ferries Full time

    Job Description: **CHIEF STEWARD** **Nanaimo** As the Chief Steward, you are responsible for all passenger services onboard our vessels; this includes passenger and employee safety, emergency response as well as catering and retail operations. You will manage a team of diverse, cross functional operations personnel. You will be committed to the...

  • Coordinator, Medical Staff Recruitment

    6 months ago

    Nanaimo, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...

  • Legislative Services and Foipp Coordinator

    4 months ago

    Nanaimo, Canada Regional District of Nanaimo Full time

    **Employment Opportunity** **Legislative Services and FOIPP Coordinator**: **Temporary Full-Time | External** **Legislative Services** **Competition No: 2024-2020** *** **ABOUT THE ROLE** The Regional District of Nanaimo is seeking a temporary full-time Legislative Services and FOIPP Coordinator. This position is responsible for providing administrative...

  • CEO (chief executive officer) - trade, broadcasting and other services

    1 month ago

    Nanaimo, Canada Government of Canada - Western Full time

    Overview Languages English Education College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years Experience 3 years to less than 5 years On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Authorize and organize the establishment of major...

  • Medical Laboratory Assistant

    7 months ago

    Nanaimo, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. The...

  • Director of Education

    6 months ago

    Nanaimo, Canada Vancouver Island Real Estate Board Full time

    **Job Profile**: Reporting to the Chief Operating Officer, the Director of Member & Education Services is responsible for ensuring excellent member support and for creating the curriculum, syllabus and programming for educational offerings. Experience in event planning and facilitating education to adults is preferred. The Director of Member & Education...

  • CEO (Chief Executive Officer) - Trade, Broadcasting

    4 months ago

    Nanaimo, Canada HAOHAN CULTURE CO,. LTD Full time

    Education: - Expérience: **Education**: - Bachelor's degree **Work setting**: - Various locations **Budgetary responsibility**: - $500,001 - $1,500,000 **Tasks**: - Allocate material, human and financial resources to implement organizational policies and programs - Authorize and organize the establishment of major departments and associated senior...

  • Master. Major

    4 weeks ago

    Nanaimo, Canada BC Ferries Full time

    Job Description: **MASTER** Nanaimo **The opportunity** As Master, you lead the shipboard management team and are responsible for safety; departmental leadership; crew supervision and a strong customer service focus. The Master ensures efficient vessel operations, including navigation, route and ship management, regulatory compliance; maintaining...

  • Executive Medical Director, Clinical Operations Nanaimo, Oceanside, Regional Patient Flow, Island Health

    7 months ago

    Nanaimo, Canada Odgers Berndtson Full time

    Island Health provides health care and support services to more than 860,000 people on Vancouver Island, the islands in the Salish Sea, and mainland communities north of Powell River. With more than 27,000 staff and over 2,900 physician partners, 1,000 volunteers, and the dedicated support of foundations and auxiliaries, Island Health delivers a broad range...

  • Executive Chef

    4 weeks ago

    Nanaimo, British Columbia, Canada Flavours Of India Full time

    About Flavours Of IndiaWe are a dynamic and fast-paced restaurant group with a passion for delivering exceptional dining experiences. We are seeking an experienced Culinary professional to join our team as an Executive Chef, responsible for leading our kitchen operations and driving culinary innovation.Key ResponsibilitiesThe successful candidate will have...

  • CEO (chief executive officer) - trade, broadcasting and other services

    7 months ago

    Nanaimo, Canada 1384646 B.C. Ltd Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 3 years to less than 5 yearsTasksAuthorize and organize the establishment of major departments and associated senior staff positionsCo-ordinate the work of regions, divisions or departmentsEstablish objectives for the organization and...

  • CEO (chief executive officer) - trade, broadcasting and other services

    7 months ago

    Nanaimo, Canada 1384646 B.C. Ltd Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsTasksAuthorize and organize the establishment of major departments and associated senior staff positionsCo-ordinate the work of regions, divisions or departmentsEstablish objectives for the organization and formulate or approve...

  • Executive Assistant to CEO

    6 months ago

    Nanaimo, Canada Ballenas Housing Society Full time

    **Summary**: Reporting to the Chief Executive Officer (CEO), the Executive Assistant (EA)’s primary responsibilities are to provide professional and confidential administrative services and to support the day-to-day functions of both the CEO and Director of Human Resources & Organizational Administration (Director HR/Admin) in accordance with the...

  • Trades Supervisor

    3 weeks ago

    Nanaimo, Canada City of Nanaimo Full time

    **Trades Supervisor - Parks**: **Department**: Facilities & Parks Operations **Closing Date**: Jan 03, 2025 4:30 PM **Competition Number**: 24-140 **Job Summary**: The City of Nanaimo is seeking a permanent full-time Trades Supervisor - Parks. Under the general direction of the Manager, Civic Facilities, the incumbent supervises staff in facility...

  • Gtc Program Manager

    6 months ago

    Nanaimo, Canada John Howard Society of Victoria Full time

    Job Title: GTC Program Manager Company: John Howard Society of Victoria Work locations: In person, 3945 Biggs Road, Nanaimo, B.C. V9R 5N3 **Job Type**: Full time, permanent **Salary**: $61,880.00 to $70,980.00 Benefits: Dental care, Disability insurance, Employee assistance program, Extended health care, Life insurance, Paid time off, RRSP...

  • Aquatic Supervisor

    4 days ago

    Nanaimo, Canada City of Nanaimo Full time

    **Aquatic Supervisor**: **Department**: Recreation & Culture **Closing Date**: Jan 19, 2025 4:30 PM **Competition Number**: 24-135 **Job Summary**: The City of Nanaimo is seeking a permanent full-time Aquatic Supervisor. Under the supervision of the Manager, Aquatics in conjunction with the Recreation Coordinators - Aquatics, the incumbent provides shift...

  • Employee Engagement Specialist

    2 months ago

    Nanaimo, Canada Regional District of Nanaimo Full time

    **Employee Engagement Specialist**: **Temporary Full-Time | External** **Human Resources and Safety** **Competition No: 2024-2070** **ABOUT THE ROLE** The Regional District of Nanaimo is seeking a temporary full-time Employee Engagement Specialist. Reporting to the Manager, Human Resources, the Employee Engagement Specialist will be responsible for...

  • Administrative Support, CEO Office

    1 month ago

    Nanaimo, Canada Government of Canada - Western Full time

    Overview Languages English Education College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years Experience 3 years to less than 5 years On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Authorize and organize the establishment of major...