Administrative Assistant
3 weeks ago
**Status**: Temporary, Full-time
**Number of Positions**: 1
**Work Location**:Hybrid (a combination of in-office and remote work)
**Term**: September 2023 to January 2025
This position is unionized. The current collective agreement can be found here.
**KEY RESPONSIBILITIES**
As recorded in the Collective Agreement with MoveUP Together (COPE Local 378), the responsibilities of the role will include the following:
- Providing administrative support, including drafting agendas, taking minutes, scheduling meetings and appointments, document management, including editing and formatting documents, preparing reports, records, statistics and statements, meeting minutes and other written materials.
- Creating, processing and maintaining a wide variety of files, records, spreadsheets and related materials in accordance with BCCNM policies and procedures.
- Composing replies to routine correspondence; writes, proofreads and prepares a variety of materials.
- Processing a variety of financial transactions, including preparation and submission of receipts, expenses, invoices, bills and purchase orders.
- Performing data entry to process materials such as registrant records, employer records and financial information
- Planning events such as conferences, focus groups, general meetings, and travel - confirming attendees, booking meeting rooms, flights, hotel reservations, refreshments, etc.
- Maintaining confidentiality.
**EDUCATION & SKILLS**
- Have at least four years of related experience, and carry at least a high school diploma and business college certificate, or equivalent
- Ability to learn software programs and to become familiar with software upgrades at an advanced level
- Be able to type at least 60 wpm
- Ability to take initiative and exercise independence of judgment and action with mínimal supervision
- Ability to organize and prioritize own work with mínimal supervision
- Ability to deal effectively and efficiently with registrants, members of the public and staff
- Ability to follow policies, procedures, practices, and directions as related to the duties of the job
- Maintain confidentiality and discretion of information received while performing regular work functions.
- Effective communication, collaboration skills and customer service skills
- Fosters and maintains an organizational culture that promotes mutual respect, teamwork, and service excellence.
**HOW TO APPLY**
**Please note**: BCCNM is committed to providing a safe and healthy environment for all College staff. Any employee hired must be fully vaccinated against COVID-19 or must have a BCCNM approved exemption before beginning work for the College.
**About the BC College of Nurses & Midwives**
The British Columbia College of Nurses & Midwives (“BCCNM”) is the college empowered under the Health Professions Act to regulate the practice of all licensed practical nurses, nurse practitioners, registered midwives, registered nurses, and registered psychiatric nurses in British Columbia. Regulation helps to protect the public by ensuring that professional care or service received by the public is competent, ethical, and meets the standards that society views as acceptable.
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