Administrative Assistant

3 weeks ago

Vancouver, Canada Smythe Full time

**Administrative Assistant - US TAX**

**Our firm**

Smythe LLP is a leading professional services firm with offices in Vancouver, Langley, and Nanaimo. Since 1980, Smythe has assisted clients in BC, Canada, and across the border with all their assurance, taxation, valuation, insolvency, and advisory needs. Smythe’s clients include private, public, family-owned, and non-profit organizations. The firm’s diverse team of professionals, comprising 25 partners and over 200 employees, are experts in a wide range of industries, including real estate and construction, mining and exploration, property and casualty insurance, non-profits, and technology. Smythe is also a member of Allinial Global, one of the largest international accounting networks.

**The opportunity**

Smythe is looking for an experienced Administrative Assistant who can provide support on a range of activities to our US Tax team. Experience in public practice accounting administration would be an asset.

**Your day-to-day**
- Provide support Partners and Managers with various administrative needs such as calendar management, arranging and coordinate meetings, travel, and other arrangements
- Support Partners to ensure tasks and deadlines are met
- Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
- Answer and manage incoming calls from clients or potential clients
- Use your interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed.
- Liaise with internal staff at all levels to resolve administrative inquiries
- Draft minutes of meetings for review
- Prepare client materials and documents
- Maintain electronic filing system
- Prepare written responses to routine inquiries (CRA follow-up correspondence, forward mail to clients, etc.)
- Assist in the preparation and submission of time and expense reports for the partner(s) supported.
- Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
- Update and ensure the accuracy of the organization's databases
- General clerical duties include scanning, photocopying, faxing, mailing, filing and retrieving documents, referencing materials, maintaining spreadsheets, and ad-hoc tasks as required.

**What we are looking for**
- 2+ years of experience in an office environment; professional services firm preferred
- Post-secondary education in administration, business, or another related field would be an asset
- Advanced skills with Office365 and Adobe products. In particular, Outlook, Excel, PowerPoint, and Acrobat
- Proficiency to quickly learn software and adopt new technology
- Good judgment and analytical skills with a strong focus on attention to detail
- Proven ability to deal with sensitive materials with a high degree of tact and discretion
- Excellent client service and interpersonal skills
- Excellent command of verbal and written English, with proven ability to communicate clearly and professionally
- Strong project management skills with a proven track record with time management, meeting deadlines, organization, and ownership of assigned tasks
- Excellent judgment and strong problem-solving skills

**You will need to**
- Attend your primary office location at least two set core days a week and any additional days as needed for this role
- Occasional extra hours and attendance at events outside the regular workweek
- Note for admin roles to include the statement - Must be able to lift up to 25lbs

**What Smythe Offers**

At Smythe, we are committed to the development of our people and a competitive salary and benefits package. We offer ambitious people opportunities to challenge themselves and advance their career, not only in a technical manner but also in business development and community support. We're working with a hybrid work style, ask our recruiters for more information.

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