Medical Office Assistant

6 days ago

Saanichton, Canada Tsawout First Nation Full time

The Health Department, in collaboration with the Tsawout First Nation (TFN) and broader community, is responsible for increasing the capacity and sustainability of the Department and enhance engagement/ownership of the health of the TFN community. The Department develops and implements health programs that incorporate the traditions, values and strengths of the Nation. The Health Department delivers a range of community health programs and health promotion services to the TFN community.

The Medical Office Assistant (MOA) performs clinical duties and provides confidential administrative support related to the operation of the health department. This position delivers a high level of service to patients, other health care providers, and stakeholders. The Medical OfficeAssistantplays a key role interacting with patients, maintaining patient records, and supporting the health team in the efficient delivery of patient care. Additionally, the incumbent must be able to prioritize tasks requiring immediate attention/action by the Health Manager or Nurse Practitioner or exercise initiative and discretion, assess situations and recommend solutions.

**DUTIES AND RESPONSIBILITIES**

Duties include, but are not limited to, the following responsibilities:

- Schedules, coordinates, and confirms office appointments, check-ups and physician referrals, consultations, lab and diagnostic tests;
- Greets and check-in clients and ensure quality customer service to clients at all times;
- Maintains strict confidentiality in performing duties;
- Demonstrates compassion, respect and exercises sound judgment and discretion when dealing with sensitive issues;
- Maintains electronic filing systems and client medical records;
- Manages the Nurse Practitioner’s full schedule, including on-call time, walk-in or urgent-care, meetings or speaking engagements;
- Drafts, edits, keyboards, mails, faxes, and files a variety of documents including notes, correspondence, and consultations;
- Transcribes dictations and notes as required including the preparation of correspondence between physicians, clients and other stakeholders;
- Registers, files, and maintains electronic medical records including update address, phone number, allergies etc. on each visit and ensures patient records are up-to-date and correct;
- Prepares examination rooms, delivers client to rooms, and chaperones clients when required; selects, setup and maintains medical supplies and equipment for all examinations and procedures; and ensure instruments are cleaned and sterilized;
- Completes and processes accurate medical insurance claims, medical billing (as per MSP guidelines), and electronic claims, incorporating correct coding procedures, and reconcile all billings;
- Receives insurance co-pay payments and post amounts paid to client accounts;
- Provides office administration duties, including receiving, logging, sorting, and distributing incoming and outgoing electronic mail, telephone messages, and faxes; answer telephone; and arrange for courier pickup and deliveries;
- Manages stock and re-orders medical and administrative supplies;
- Responds to inquiries from clients and other stakeholders;
- Attends departmental meetings and events as required;
- Carries out other duties as directed by the Health Manager or Nurse Practitioner.

**EDUCATION, EXPERIENCE & SKILLS**
- Medical Office Assistant diploma/certificate required; and
- 2 years Medical Office Assistant experience preferred,
- Experience utilizing and maintaining electronic medical records systems;
- British Columbia Health Care billing experience an asset;
- Medical transcription and terminology experience;
- Experience scheduling and coordinating appointments;
- Superior organizational skills and extremely detail-oriented;
- Ability to organize and prioritize workload, work under pressure, meet deadlines, and manage work productively with mínimal supervision.
- Demonstrated ability to deal with highly sensitive situations involving tact, diplomacy, and judgment.
- Experience operating general office equipment such as computers, scanners, faxes, printers, and multi-line phone systems;
- Experience with the Microsoft Suite of programs.
- Valid standard first aid and CPR “C” certificate an asset;
- Class 5 BC Driver’s License;
- Clean criminal record check required.

**OTHER FACTORS**

**Culture/Language**

Respect for and working knowledge of the WSANEC culture is required.

**Personal Attributes**

The Medical Office Assistant maintains strict confidentiality in performing their duties and demonstrates the following personal attributes: Respect, Empathy, Strength, Pride and Equality.

Pursuant to Section 41 of the BC Human Rights Code, preference may be given to applicants of Aboriginal Ancestry.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance

Schedule:

- Monday to Friday

Work Location: In person

Application

  • Medical Office Assistant

    2 weeks ago

    Saanichton, British Columbia, Canada Tsawout First Nation Full time

    The Health Department, in collaboration with the Tsawout First Nation (TFN) and broader community, is responsible for increasing the capacity and sustainability of the Department and enhance engagement/ownership of the health of the TFN community. The Department develops and implements health programs that incorporate the traditions, values and strengths of...

  • Medical Office Assistant

    4 weeks ago

    Saanichton, Canada Tsawout First Nation Full time

    **POSITION: MEDICAL OFFICE ASSISTANT (MOA)** **HOUR OF WORK: FULL-TIME, PERMANENT (35 HRS/WEEK)** **REPORTS TO: HEALTH MANAGER** **WAGE RANGE: $25/hour - starting wage** **PROGRAM SUMMARY**:The Health Department, in collaboration with the Tsawout First Nation (TFN) and broader community, is responsible for increasing the capacity and sustainability of...

  • Office Assistant

    3 weeks ago

    Saanichton, Canada Five Star Paving Full time

    **Responsibilities** - **Completing daily tasks for multiple estimators including scheduling site visits, typing up estimates and following up with customers on quotes. You may be required to source pricing for materials. Handling tender packages.**: - **Daily A/R entries into Sage 50, completing the bank deposit write-up, sending out invoices, following up...

  • Medical Office Assistant

    2 weeks ago

    Saanichton, Canada Gerald G Luco Full time

    Education: Secondary (high) school graduation certificate - Experience: Will train **Work setting**: - Urban area **Computer and technology knowledge**: - MS Windows **Other benefits**: - Free parking available - Work Term: Permanent - Work Language: English - Hours: 35 hours per week

  • Medical Office Assistant

    2 weeks ago

    Saanichton, British Columbia, Canada Gerald G Luco Full time

    Education: Secondary (high) school graduation certificate Experience: Will trainWork setting: Urban areaComputer and technology knowledge: MS WindowsOther benefits: Free parking available Work Term: Permanent Work Language: English Hours: 35 hours per week

  • Mi - Medical Imaging Aide

    4 weeks ago

    Saanichton, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of Island Health (Vancouver Island Health Authority), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...

  • Medical Transportation Driver

    2 weeks ago

    Saanichton, Canada Tsawout First Nation Full time

    **POSITION: MEDICAL TRANSPORTATION DRIVER** **HOUR OF WORK: FULL-TIME, PERMANENT (35 HRS/WEEK)** **REPORTS TO: HEALTH DIRECTOR** **WAGE: $21/hour** ***:The Health Department, in collaboration with the Tsawout First Nation (TFN) and broader community, is responsible for increasing the capacity and sustainability of the Department and enhance...

  • Veterinary Assistant, Central Saanich Animal

    4 weeks ago

    Saanichton, Canada VCA Animal Hospitals Full time

    **Veterinary Assistant**: **Location: Saanichton, British Columbia** **Central Saanich Animal Hospital** is currently welcoming a dependable and **Veterinary Assistant** **to join our team. This is an exceptional opportunity for an organized, motivated, and empathetic individual to join us in a very important support role for the entire hospital. - Assist...

  • Veterinary Assistant, Central Saanich Animal

    2 weeks ago

    Saanichton, British Columbia, Canada VCA Animal Hospitals Full time

    Veterinary Assistant:Location: Saanichton, British ColumbiaCentral Saanich Animal Hospital is currently welcoming a dependable and Veterinary Assistant **to join our team. This is an exceptional opportunity for an organized, motivated, and empathetic individual to join us in a very important support role for the entire hospital. Assist veterinary staff with...

  • Administrative Assistant

    4 weeks ago

    Saanichton, Canada Seafirst Insurance Full time

    SeaFirst Insurance Brokers are insurance specialists. Our rapidly growing company has been providing our clients with the finest general insurance services for over 40 years and is proud to be the largest general insurance broker on the Saanich Peninsula, with offices in Brentwood Bay, Saanichton, Sidney, Oak Bay, Westshore, and Salt Spring Island. It is our...

  • Administrative Assistant

    4 weeks ago

    Saanichton, Canada Indigenous Corporate Training Inc. Full time

    **Administrative Assistant** Indigenous Corporate Training Inc. is a privately held Indigenous corporation providing training programs to individuals and groups who are looking to work more effectively with Indigenous Peoples. Our learners come from all corners of Canada. We are efficient, effective and see the big picture focussing on our learners and...

  • Executive Assistant

    4 weeks ago

    Saanichton, Canada Tsawout First Nation Full time

    **POSITION: EXECUTIVE ASSISTANT - Administration (2 positions required)** **HOUR OF WORK: FULL-TIME, PERMANENT (35 HRS/WEEK)** **REPORTS TO: EDUCATION MANAGER/FISHERIES MANAGER** **:The Executive Assistant provides confidential administrative and clerical support to the Department Manager. The position is responsible for taking the minutes of department...

  • Veterinary Assistant, Central Saanich Animal Hospital, Saanichton, BC

    2 weeks ago

    Saanichton, British Columbia, Canada VCA Canada Full time

    JOB DESCRIPTION Veterinary Assistant Location: Saanichton, BC Central Saanich Animal Hospital is currently welcoming a dependable and Veterinary Assistant to join our team. This is an exceptional opportunity for an organized, motivated, and empathetic individual to join us in a very important support role for the entire hospital. Assist...

  • Store Manager

    3 weeks ago

    Saanichton, Canada Buckerfields Head Office Full time

    Do you have a good working knowledge of pet, garden, farm, feed, and livestock products? **Buckerfields Saanich **is seeking to hire a **Store Manager** to lead our fast paced, growing, knowledgeable team, and effectively manage our ongoing retail and warehousing operations in a safe and healthy manner. **What We Offer**: - Competitive base salary and...

  • Clerk - Reception & Image Service Centre - Medical

    4 weeks ago

    Saanichton, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this...

  • Executive Assistant

    3 weeks ago

    Saanichton, Canada Tsawout First Nation Full time

    **POSITION: EXECUTIVE ASSISTANT - Health Department** **HOUR OF WORK: FULL-TIME, PERMANENT (35 HRS/WEEK)** **REPORTS TO: HEALTH DIRECTOR** **WAGE RANGE: $29.00 - $32.00/hour** ***:The Executive Assistant provides confidential administrative and clerical support to the Health Department Director. The position is responsible for taking the minutes of...

  • Veterinary Assistant, Central Saanich Animal Hospital, Saanichton, BC

    4 weeks ago

    Saanichton, Canada VCA Canada Full time

    JOB DESCRIPTION Veterinary Assistant Location: Saanichton, BC Central Saanich Animal Hospital is currently welcoming a dependable and Veterinary Assistant to join our team. This is an exceptional opportunity for an organized, motivated, and empathetic individual to join us in a very important support role for the entire hospital. Assist...

  • Office Administrator

    5 days ago

    Saanichton, Canada Sherwood Industries Ltd. Full time

    **About the Role**: This is a full-time position. Your attention to detail, strong work ethic and positive attitude will assist you in succeeding with our company. On the job training is provided. You have a sense of pride in your skills and are efficient, precise and uphold safe work place practices. Your strong communication skills will assist you in...

  • Veterinary Assistant, Central Saanich Animal Hospital, Saanichton, BC

    4 weeks ago

    Saanichton, British Columbia, Canada VCA Animal Hospitals Full time

    Veterinary AssistantLocation: Saanichton, British ColumbiaCentral Saanich Animal Hospital is currently welcoming a dependable and Veterinary Assistant to join our team. This is an exceptional opportunity for an organized, motivated, and empathetic individual to join us in a very important support role for the entire hospital. Assist veterinary staff with...

  • Veterinary Assistant

    3 days ago

    Saanichton, Canada Breadner Veterinary Services Full time

    Breadner Veterinary Services is seeking a Veterinary Assistant to join our innovative and dynamic team. Job Duties: Technical Applications & Role Awareness - Greets, handles, and treats pets with kindness, compassion, patience, and skill using Fear Free techniques. - Efficiently, accurately, and safely performs animal handling and husbandry duties. Ensures...