Legal & Insurance Coordinator

2 weeks ago

Kelowna, Canada BigSteelBox Corporation Full time

BigSteelBox - Canada’s most diversified shipping container company, has recently experienced exceptional growth and has exciting expansion plans for the future. To meet this growth, we are looking for a full-time Legal & Insurance Coordinator to join our growing team at the central support office in Kelowna. Subject to employee suitability and operational requirements, this position allows for a flexible work arrangement with a combination of work in-office and work from home upon completion of probation.

Starting as soon as possible, this is a permanent full-time position, Monday to Friday, offering a competitive base salary and an annual incentive scheme. Benefits and an RRSP matching program will be provided after three months. Occasional overtime may be required.

Reporting to the Director of Finance, the Legal and Insurance Coordinator is responsible for standard legal review and administration as it relates to both internal and external contracts, in addition to administration of the corporate insurance program. Your day-to-day activities include coordinating and administrating standard legal documents, customer releases, insurance claim coordination and maintenance of the corporate library.

“We have fun” is one of our core values. While we take our business and responsibilities seriously, we also know life is better when you enjoy your day Our most recent employee engagement survey results show that 90% of employees would recommend working here to a friend. We are also proud to have been certified as a Great Place to Work® This certification is awarded after a thorough, independent analysis conducted by Great Place to Work Institute® Canada. It’s based on direct feedback from employees, provided as part of an extensive and anonymous survey about their workplace experience. At BigSteelBox, you can expect comradery with your co-workers and lots of laughs. Don’t you want to come home with a smile on your face at the end of the day?

Working for BigSteelBox can provide a challenging and rewarding career with opportunities for growth, a positive work environment, and the chance to be part of a team that impacts businesses and communities. Visit our websiteto learn more about our core valuesand what drives our BigSteelBox family. Go ahead and apply. It could be the best decision you’ll make today

**THE EXPERIENCE AND QUALIFICATIONS WE ARE LOOKING FOR**:

- At least 3 years of legal administrative assistant experience required
- Demonstrated administrative proficiency, including expertise with Word, PowerPoint, and Excel
- Minimum intermediate understanding of standard business contracts such as sales contracts, lease agreements, release agreements, Indemnification agreements for executors of estates for deceased customers, NDAs etc.

**WHAT YOUR PRIMARY RESPONSIBILITIES WILL BE**:
Administration
- Coordination and maintenance of the Corporate Library
- Administration of business licenses company-wide

Legal Coordination
- Review of internal customer sales contracts
- Preliminary review of external sales contracts and POs identifying areas of risk to be reviewed by the Director of Finance
- Preparation of customer releases
- Resource to sales agents with questions related to internal sales contracts
- Review of property lease agreements
- Coordination of any legal claims with outside counsel

Insurance Administration
- Coordinate the annual renewal of the Corporate Insurance Program
- Coordinate information gathering for any insurance claims
- Coordinate Certificate of Insurance documents as required
- Administration of future contents insurance program

**REQUIRED SKILLS/CORE COMPETENCIES**:

- Excellent verbal and written communication skills
- Provide excellent customer service to internal and external stakeholders
- Multi-task, organize, and work well under pressure
- Conscientiousness and& attention to detail are essential
- Handle high-volume and repetition
- Teachable & a team player
- Self-motivated & energetic
- Proficient in Outlook, Word, Excel

**HOW TO APPLY**

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Employee assistance program
- Extended health care
- Paid time off
- RRSP match

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

**Experience**:

- legal administrative assistant: 3 years (preferred)

Work Location: One location

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