Program Coordinator

2 weeks ago

Etobicoke, Canada H&H Family care support services Full time

**Responsibilities**
- Organize office projects and assist associates in ways that optimize procedures
- Sort and distribute communications in a timely manner.
- Create and update records ensuring accuracy and validity of information.
- Schedule and plan meetings and appointments
- Monitor level of supplies and handle shortages
- Resolve office-related malfunctions and respond to requests or issues.
- Coordinate with other departments to ensure compliance with established policies.
- Maintain trusting relationships with suppliers, customers, and colleagues.
- General Duties & Responsibilities:

- Administer contracts/agreements to participants, program partners, external speakers, and mentors, ** **Draft program schedules, participant surveys, program updates to participants, facilitators and partners etc.,*
- Coordinate the implementation of programming for participants hosted by professional industry facilitators and industry partners, ** **Effectively manage program schedule, ensuring all requests and correspondence are handled in a timely manner and identify any issues that could impact program timeline,*
- Manage the collection of invoices and receipts from program partners, participants and industry facilitators and mentors, ** **Coordinate the evaluation of the program activities through participant surveys*
- Coordinate virtual meeting tools (i.e., Zoom). ** **Liaison with participants, program partners, external speakers and mentors throughout the program*
- Any other duties as required.

Professional Qualifications:

- Black, Indigenous and People of Color are strongly encouraged to apply

**Requirements**:

- Excellent written and verbal communication skills.
- Proficiency in MS Office
- Has a background with project management and coordination?
- Is between the ages of 20-30 years old
- Has obtained a university degree at an accredited Institution
- Must be able to work multiple Job Portfolio
- **Progressive coordinating experience in an health-based setting, leading and supporting teams,**:

- Excellent time management and the ability to manage and prioritize multiple program-related requests efficiently, ** **Project/Program management demonstrated capability,*
- Excellent and responsive problem-solving and conflict resolution skills, ** **Experience supporting committees and events, and implementing virtual meetings*
- Demonstrated ability to work collaboratively and effectively as a leader and as a member of a team’

**Job Type**: part time

Schedule: Tuesday to Saturday 25 hours weekly

Pay: Starting $16

Ability to commute/relocate: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- University degree

**Experience**:

- Front desk: 2 years (preferred)
- Administrative experience: 3 years (preferred

**Job Type**: Part-time
Part-time hours: 25 per week

**Salary**: $16.00-$18.00 per hour

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Etobicoke, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

Work Location: One location

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