Event Coordinator

3 days ago

Toronto, Canada University of Toronto Full time

**Date Posted**:04/05/2024
**Req ID**: 36834
**Faculty/Division**: VP - Division of University Advancement
**Department**: Alumni Relations
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00056337

**Description**:
**About us**:
The Division of University Advancement (DUA) aims to sustain and enhance the University’s academic mission, leadership, and worldwide impact, by engaging alumni and private sector constituents meaningfully in the mission of the University, building mutually beneficial relationships of increasing value and satisfaction over time.

DUA at the University of Toronto is engaged in a transformative agenda deeply rooted in the University’s vision for growth and innovation. We are focused on growing fundraising efforts; enhancing the effectiveness and satisfaction of alumni engagement and programs; building advancement talent capacity within and across divisions and creating an organization and culture that fosters diversity and inclusiveness.

**Your opportunity**:
Reporting to the Manager, Advancement Events and working as a member of the Advancement Events team in DUA Alumni Relations, the Event Coordinator plays a major role in delivering high-quality, professional advancement related events. The Event Coordinator will work independently and be responsible for the co-ordination and management of a variety of events and special projects.

Theincumbent works closely with partners across the University to analyze their event needs and proactively build relationships with program managers, speakers, and university executives, to understand their requirements and feedback. The Event Coordinator effectively communicates event concepts and objectives through the development of guest experience decks to pitch event ideas and venue proposals that are responsive to the needs of University partners. The incumbent will be responsible for preparing detailed event materials and briefing senior University leadership on their role in the event.

The Event Coordinator will ensure administration and logistics are completed in an efficient and professional manner, effectively communicating event progress and managing the execution of events from beginning to end. The Event Coordinator oversees all event logistics including budgets, catering, room bookings and audiovisual needs. The Event Coordinator will maintain regular and open communication with vendors, discussing requirements, timelines, expectations and feedback.

The Event Coordinator is also responsible for clear and effective event communication including through invitations, registration web pages and correspondence with invitees andregistrants. The incumbent also has knowledge and experience delivering large-scale and complex programming digitally and helps advance the University’s priorities through online engagement.

**Your responsibilities will include**:

- Conceptualizing, organizing and executing event activities
- Building and strengthening relationships with stakeholders and partners of strategic importance
- Analyzing client needs and making recommendations onevent logistics and options
- Overseeing the implementation of event plans and activities
- Liaising with clients and vendors to resolve minor complaints and address issues
- Resolving issues that may occur during events and escalating problems as required
- Conducting post-event evaluation, analysis and recommendations for changes
- Creating and editing documents

**Essential Qualifications**:

- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum three (3) years relevant experience; events coordination and planning; proven successful experience with special events, managing volunteers and committees.
- Experience with conceptualizing, implementing and managing event plans from beginning to end.
- Experience with common online event platforms such as Zoom or MS Live.
- Excellent customer service skills are essential.
- Ability to influence internal and external stakeholders to achieve a desired outcome.
- Ability to communicate event concepts and ideas and prepare proposals.
- Strong organizational and time management and multi-tasking skills required.
- Proven ability to work independently and co-operatively on a team.
- Flexibility and the ability to adapt to changing circumstances, with on-the-fly thinking.
- Strong administrative skills; accuracy and attention to detail.
- Proven ability to prioritize a large volume of work in a fast-paced, high performance team environment.

**To be successful in this role you will be**:

- Courteous
- Diplomatic
- Multi-tasker
- Organized

**Closing Date**: 04/16/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial
**Recruiter**: Fiona Chan

**Lived Experience Statement

  • Wedding and Events Coordinator

    6 days ago

    Toronto, Canada Day of Wedding Coordinator Full time

    _Day of Wedding Coordinator (DOWC) is searching for an individual that's passionate about all things wedding and events and knows how to provide exceptional customer service. You are a friendly and energetic person that doesn't easily shy away from challenges and is looking to join a growing Wedding Planning business. Your unique personality is your brand....

  • Wedding Coordinator

    3 weeks ago

    Toronto, Canada Day of Wedding Coordinator Full time

    _Day of Wedding Coordinator (DOWC) is searching for an individual that's passionate about all things wedding and events and knows how to provide exceptional customer service. You are a friendly and energetic person that doesn't easily shy away from challenges and is looking to join a growing Wedding Planning business. Your unique personality is your brand....

  • Coordinator Events Coordinator Events

    5 days ago

    Toronto, ON, Canada Generis Full time

    WHO WE ARE: Generis organizes and delivers industry leading B2B conferences allowing business leaders to discuss, learn and network. We provide a platform uniquely designed for executives and professionals to connect. Our experience spans two decades of successfully developing and delivering high-quality business-to-business events and services across...

  • Event Coordinator

    1 week ago

    Toronto, Canada Compass Group Full time

    **Location: Toronto** You might not know our name, but you know where we are. That’s because Compass Group Canada is part of a global foodservice and support services company that’s the 6th largest employer in the world, with 625,000 employees. You’ll find us in schools, colleges, hospitals, office buildings, senior living communities, tourist...

  • Events Coordinator

    2 weeks ago

    Toronto, Canada RLDatix Full time

    RLDatix, a global leader in patient safety and healthcare governance, risk and compliance (GRC) technology, is searching for an Event Coordinator to support our internal and external events. We are looking for a talented and motivated event coordinator to organize outstanding and unforgettable events. The Event Coordinator will be responsible for the...

  • Event Coordinator

    3 weeks ago

    Toronto, Canada Alo Food Group Full time

    Salon, Alo's first dedicated private dining space is seeking an Event Coordinator to join our team! - Alo Food Group takes pride in being able to provide high levels of hospitality for our guests. Our aim is to create a genuine sense of welcome and to over-deliver on our guests’ expectations. We are an evolving company and are always searching for like...

  • Event Coordinator

    5 days ago

    Toronto, Ontario, Canada Compass Canada Full time

    Location: Toronto You might not know our name, but you know where we are. That's because Compass Group Canada is part of a global foodservice and support services company that's the 6th largest employer in the world, with 625,000 employees. You'll find us in schools, colleges, hospitals, office buildings, senior living communities, tourist attractions,...

  • Event Coordinator

    3 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:01/24/2024 **Req ID**: 35753 **Faculty/Division**: VP - Division of University Advancement **Department**: Alumni Relations **Campus**: St. George (Downtown Toronto) **Position Number**: 00056081 **Description**: **About us**: The Division of University Advancement (DUA) aims to sustain and enhance the University’s academic mission,...

  • Events Coordinator

    2 weeks ago

    Toronto, Canada AGM Renovations Full time

    We're seeking an energetic and motivated Marketing Coordinator to join our team, specializing in event coordination and associated marketing duties. In this internal role, you'll play a vital part in lead generation by researching upcoming events/shows, handling company registrations, and ensuring we have ample manpower (brand ambassadors) for...

  • Events Coordinator

    3 weeks ago

    Toronto, Canada McLean & Company Full time

    **Role Overview**: The Events Coordinator is responsible for researching, planning logistics, implementing, and evaluating events that help McLean & Company promote its mission and purpose. The Event Coordinator will be expected to work with the Project Manager, Division President, VP Sales, and other roles to execute on time and on budget event delivery...

  • Event Coordinator

    5 days ago

    Toronto, Canada Compass Canada Full time

    Location: Toronto You might not know our name, but you know where we are. That's because Compass Group Canada is part of a global foodservice and support services company that's the 6th largest employer in the world, with 625,000 employees. You'll find us in schools, colleges, hospitals, office buildings, senior living communities, tourist...

  • Events Coordinator

    2 months ago

    Toronto, Canada Victoria University Full time

    Union (USW Local 1998) Job Opportunity - Ancillary Services **Posting Date**: May 10, 2023 **Closing Date**: May 17, 2023 **Position Title**: Events Coordinator **Department**: Events and Space Management, Ancillary Services **Pay Scale Group**: USW Pay Band 9 **Salary Range**: $57,103 - $73,024 **Type of Appointment**: Term Contract (6...

  • Events Coordinator

    6 days ago

    Toronto, Canada Vector Institute Full time

    **Events Coordinator** **Events and Community Engagement/ Marketing & Communications - Toronto, Ontario** **POSITION OVERVIEW** Reporting to the Manager, Events, with a dotted line to the Director, Community Engagement & Events - the Events Coordinator will develop and organize the logistics of numerous/multi-day events within tight and conflicting...

  • Event Coordinator

    3 weeks ago

    Toronto, Canada Maatco Ltd Full time

    We are seeking a detail-oriented and highly organized Event Coordinator to join our team. As an Event Coordinator, you'll play a pivotal role in planning, organizing, and executing events from concept to completion. **Responsibilities**: - Plan and coordinate all aspects of events, including venue selection, catering, entertainment, transportation, and...

  • Event Coordinator

    2 months ago

    Toronto, Canada Canadian Marketing Association Full time

    **Event Coordinator!** Be the driving force behind member engagement! As a Member Engagement Coordinator, you'll work closely with sponsors, speakers, and our Member Engagement team to ensure seamless involvement in events and awards. **Responsibilities**: - Support virtual and live event planning, including logistics, AV, catering, and technical...

  • Events Coordinator

    2 weeks ago

    Toronto, Ontario, Canada AGM Renovations Full time

    We're seeking an energetic and motivated Marketing Coordinator to join our team, specializing in event coordination and associated marketing duties. In this internal role, you'll play a vital part in lead generation by researching upcoming events/shows, handling company registrations, and ensuring we have ample manpower (brand ambassadors) for...

  • Events Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Vector Institute Full time

    Events CoordinatorEvents and Community Engagement/ Marketing & Communications - Toronto, OntarioPOSITION OVERVIEWReporting to the Manager, Events, with a dotted line to the Director, Community Engagement & Events - the Events Coordinator will develop and organize the logistics of numerous/multi-day events within tight and conflicting deadlines. They will...

  • Event Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Alo Food Group Full time

    Salon, Alo's first dedicated private dining space is seeking an Event Coordinator to join our team Alo Food Group takes pride in being able to provide high levels of hospitality for our guests.Our aim is to create a genuine sense of welcome and to over-deliver on our guests' expectations. We are an evolving company and are always searching for like minded...

  • Event Coordinator

    2 weeks ago

    Toronto, Canada Allied Full time

    Allied is looking for an **Event Coordinator **to join our team at The Well. At Allied, everything starts with purpose. In the role of Event Coordinator, you will develop and execute top tier innovative brand events, engaging programs, culinary workshops and brand activations and ensure they are successful. These events will take place in the Retail Common...

  • Event Coordinator

    1 week ago

    Toronto, Canada Ase Community Foundation for Black Canadians with Disabilities Full time

    The Events Coordinator is critical in manifesting the Ase Community’s Knowledge Mobilization and Awareness initiatives and programs through virtual, hybrid, in-person, and social media community-focused events, including supporting the Black Disability National Coalition’s training, engagement events, and meetings. This position will own every aspect of...