Administration Technician- Professional Development

3 weeks ago

SainteAnnedeBellevue, Canada John Abbott College Full time

**Job Description**:
**IMPORTANT**:Effective immediately

**JOB SUMMARY **UNDER THE GENERAL AUTHORITY OF THE COORDINATOR OF HUMAN RESOURCES SERVICES AND THE DIRECT SUPERVISION OF THE CONSEILLER PEDAGOGIQUE (PD), THE TECHNICIEN WILL PERFORM VARIOUS ADMINISTRATIVE AND TECHNICAL TASKS PERTINENT TO PROFESSIONAL DEVELOPMENT, THE ADMINISTRATION OF P.D. FUNDS AND THE OVERALL FUNCTIONING OF THE COLLEGE TEACHING AND LEARNING RESOURCE CENTRE (CTLRC).

**DUTIES AND RESPONSIBILITIES**

**Professional Development Funding - All Employee Groups**
- Provide guidance to all employees regarding the professional development funding process and assist employees to complete professional development funding requests and reimbursement documents in accordance with PD guidelines
- Calculate the maximum funding for each request according to individual contracts and workload; Liaise with HRS as needed for up-to-date information
- Prepare and distribute materials to professional development committees prior to each funding meeting
- Process and maintain professional development financial records for FPDC, PPDC, ASPDC
- Liaise with Financial Services and HRS for the calculation of PD funding available each academic year
- Process final expense reimbursement reports for each applicant and reconcile accounts monthly with Financial Services. Problem-solve any discrepancies
- Provide historical statistics on funding as requested
- Prepare annual report (grants and time spent) on professional development according to requirements outlined in Bill 90 (1%)
- Communicate PD funding committee decisions to applicants
- Support in the creation, launch, marketing and continuously improvement of the career development program according to the evolving needs of our employees.
- Update Clara PD module on a regular basis and produce annual reports of PD funding for all employee groups
- Provide logístical support in the organization/implementation of PD events/activities.
- Work in collaboration with the CP to administer the PERFORMA program in accordance with the protocole d'entente between the University of Sherbrooke and the College

**PERFORMA**:

- Register JAC employees in their chosen courses and manage progression chart via the Université de Sherbrooke’s Portal
- Liaise with the Université de Sherbrooke’s, Department of Education, PERFORMA and program participants
- Attend semi-annual online PERFORMA meetings
- Advise PERFORMA participants on their course selections
- Produce in-house publicity for PERFORMA courses
- Coordinate and provide logístical support for PERFORMA courses hosted by JAC
- Gather and produce statistical information for JAC’s annual report

**Other Professional Development-Related Tasks**
- Maintain Professional Development Reference Library and Career Development Rolodex
- Maintain booking list for the CLTRC training room
- Market the Career Development and PD programs, updating as needed.
- Respond to general inquiries pertinent to Professional Development and the CLTRC
- Other related tasks

**QUALIFICATIONS**:
**Education**

College diploma in Business Administration or equivalent, or a diploma or an attestation of studies which is recognized as equivalent by the competent authority.

**Specific Requirements**:

- Knowledge and experience in using Excel, WORD, PowerPoint
- Publisher and Canva an asset
- Knowledge of CLARA an asset
- Knowledge of accounting procedures
- Advanced English - oral and written
- Intermediate French - oral and written
- Proven ability to deal with employees pleasantly and efficiently within a service orientation as well
- as dealing with difficult issues and situations with diplomacy
- Ability to prioritize and organize work efficiently and accurately with a minimum of supervision
- Ability to create visually appealing documents and event marketing materials
- Ability to produce effectively and efficiently under pressure (deadlines)
- Ability to maintain confidentiality
- Ability to read and interpret financial statements
- Ability to think critically and problem-solve and multitask

**Testing may be required to demonstrate knowledge of**:

- Word (intermediate)
- Excel (intermediate)
- PowerPoint (Basic)*
- English (Advanced written and oral)
- French (Intermediate written and oral)
- **_Non-standardized testing may be applicable_

  • Administration Technician

    2 weeks ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    **Job Description**: **IMPORTANT**:Effective immediately **APPLICATION DEADLINE**: March 7, 2024 **JOB SUMMARY**:UNDER THE GENERAL AUTHORITY OF THE COORDINATOR OF HUMAN RESOURCES SERVICES AND THE DIRECT SUPERVISION OF THE CONSEILLER PEDAGOGIQUE (PD), THE TECHNICIEN WILL PERFORM VARIOUS ADMINISTRATIVE AND TECHNICAL TASKS PERTINENT TO PROFESSIONAL...

  • Administration Technician

    2 months ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    Job Title- Administration Technician- Job Type- Permanent Full-time- Category- Administrative Support, Human Resources- Salary Grade- Administration Technician - $24.21 - $32.32- Job DescriptionJOB SUMMARY: Under the direct supervision of the coordinator of Human Resources Services, to perform various administrative and technical tasks pertinent to...

  • Professional Development Specialist- 3rd Posting

    3 weeks ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    **Job Description**: **IMPORTANT**: Effective immediately until September 2024 or return of the incumbent.** **Application deadline: January 30, 2024** **JOB SUMMARY: THE PROFESSIONAL DEVELOPMENT SPECIALIST, UNDER THE AUTHORITY OF THE COORDINATOR OF HUMAN RESOURCES, IS RESPONSIBLE FOR THE PLANNING, DEVELOPMENT, ADMINISTRATION, SUPERVISION AND EVALUATION OF...

  • Administration Technician

    2 weeks ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    Job Title- Administration Technician - 4th posting- Job Type- Full-time Replacement- Category- Administrative Support- Salary Grade- Administration Technician - $ $32.32- Job DescriptionIMPORTANT: Effective immediately until September 2023 or upon the early return of the incumbent - 4th postingJOB SUMMARY: UNDER THE GENERAL AUTHORITY OF THE DEAN OF ACADEMIC...

  • Administration Technician

    3 weeks ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    Job Title- Administration Technician- Job Type- Full-time Replacement- Category- Administrative Support- Salary Grade- Administration Technician - $24.21 - $32.32- Job Description**IMPORTANT**:Effective immediately until September 2023 or until the early return of the incumbent **JOB SUMMARY**:UNDER THE DIRECT SUPERVISION OF THE MANAGER OF ACADEMIC SUPPORT...

  • Administration Technician

    4 weeks ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    Job Title- Administration Technician- Job Type- Full-time Replacement- Category- Administrative Support- Salary Grade- Administration Technician - $24.21 - $32.32- Job Description**IMPORTANT**:Effective immediately until June 30, 2023. **JOB SUMMARY**:UNDER THE GENERAL AUTHORITY OF THE DEAN OF ACADEMIC SYSTEMS IN THE REGISTRAR’S OFFICE AND DIRECT...

  • Administration Technician

    6 days ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    **Job Description**: **J**OB SUMMARY: UNDER THE GENERAL AUTHORITY OF THE COORDINATOR OF HUMAN RESOURCES SERVICES AND THE DIRECT SUPERVISION OF THE CONSEILLER PEDAGOGIQUE (PD), THE TECHNICIEN WILL PERFORM VARIOUS ADMINISTRATIVE AND TECHNICAL TASKS PERTINENT TO PROFESSIONAL DEVELOPMENT, THE ADMINISTRATION OF P.D. FUNDS AND THE OVERALL FUNCTIONING OF THE...

  • Administration Technician

    2 months ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    Job Title- Administration Technician - 4th posting- Job Type- Full-time Replacement- Category- Administrative Support- Salary Grade- Administration Technician - $24.21 - $32.32- Job Description**IMPORTANT**: Effective immediately until September 2023 or upon the early return of the incumbent - 4th posting **JOB SUMMARY**: UNDER THE GENERAL AUTHORITY OF THE...

  • Administration Technician

    2 weeks ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    Job Title- Administration Technician - Health & Safety - 3rd posting- Job Type- Full-time Replacement- Category- Health & Safety- Salary Grade- Administration Technician - $ $32.32- Job DescriptionIMPORTANT: Effective immediately, until February 2024 or until the return of the incumbent - 3rd postingAPPLICATION DEADLINE: April 18, 2023.JOB SUMMARY: UNDER THE...

  • Administration Technician

    2 weeks ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    Job Title- Administration Technician - Health & Safety - 2nd posting- Job Type- Full-time Replacement- Category- Health & Safety- Salary Grade- Administration Technician - $ $32.32- Job DescriptionIMPORTANT: Effective immediately, until February 2024 or until the return of the incumbent - 2nd postingJOB SUMMARY: UNDER THE DIRECT SUPERVISION OF THE...

  • Administration Technician

    3 weeks ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    **Job Description**: **IMPORTANT**:Effective immediately until June 30, 2023. **JOB SUMMARY**:UNDER THE GENERAL AUTHORITY OF THE DEAN OF ACADEMIC SYSTEMS IN THE REGISTRAR’S OFFICE AND DIRECT SUPERVISION OF THE ANALYST (DATA MINING SPECIALIST), THE ADMINISTRATION TECHNICIAN PERFORMS A VARIETY OF STATISTICAL TASKS FOR THE SYSTEMATIC COLLECTION, COMPILATION,...

  • Administration Technician

    2 weeks ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    **Job Description**: **IMPORTANT**:Effective immediately - Full-time permanent position **APPLICATION DEADLINE**: May 3, 2024 **JOB SUMMARY**: UNDER THE DIRECT SUPERVISION OF THE ADMINISTRATIVE MANAGER IN THE CENTRE OF CONTINUING EDUCATION, THE TECHNICIAN ACTS AS A RESOURCE PERSON TO PROGRAM COORDINATORS AND MANAGERS, WHO’S ACTIONS AND DUTIES RELATE TO...

  • Administration Technician

    4 weeks ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    **Job Description**: **IMPORTANT**:Full-time Permanent Position - Effective immediately **APPLICATION DEADLINE**: March 27, 2024 **JOB SUMMARY**: UNDER THE DIRECT SUPERVISION OF THE ADMINISTRATIVE MANAGER IN THE CENTRE OF CONTINUING EDUCATION, THE TECHNICIAN ACTS AS A RESOURCE PERSON TO PROGRAM COORDINATORS AND MANAGERS, WHOSE ACTIONS AND DUTIES RELATE TO...

  • Administration Technician

    4 weeks ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    Job Title- Administration Technician - Health & Safety- Job Type- Full-time Replacement- Category- Health & Safety- Salary Grade- Administration Technician - $24.21 - $32.32- Job Description**IMPORTANT**:Effective immediately, for an undefined period of time or until the return of the incumbent **JOB SUMMARY**:under the direct supervision of the Operational...

  • Administration Technician

    2 weeks ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    Job Description:IMPORTANT:Effective immediately - Full-time permanent position - 2nd postingAPPLICATION DEADLINE: June 20, 2024INTERVIEW DATE: JUNE 27, 2024JOB SUMMARY: UNDER THE DIRECT SUPERVISION OF THE ADMINISTRATIVE MANAGER IN THE CENTRE OF CONTINUING EDUCATION, THE TECHNICIAN ACTS AS A RESOURCE PERSON TO PROGRAM COORDINATORS AND MANAGERS, WHO'S ACTIONS...

  • Administration Technician

    2 months ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    **Job Description**: JOB SUMMARY: Under the direct supervision of the coordinator of Human Resources Services, to perform various administrative and technical tasks pertinent to RECRUITING AND HIRING FOR NON-TEACHING EMPLOYEES. **DUTIES AND RESPONSIBILITIES**: - Manage the full-cycle recruitment process from posting through to hiring. - Revise job...

  • Administration Technician

    3 weeks ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    Job Title- Administration Technician - Health & Safety - 2nd posting- Job Type- Full-time Replacement- Category- Health & Safety- Salary Grade- Administration Technician - $24.21 - $32.32- Job Description**IMPORTANT**: Effective immediately, until February 2024 or until the return of the incumbent - 2nd posting **JOB SUMMARY**: UNDER THE DIRECT SUPERVISION...

  • Administration Technician

    4 weeks ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    **Job Description**: **IMPORTANT**: Effective immediately until September 2023 or upon the early return of the incumbent - 4th posting **JOB SUMMARY**: UNDER THE GENERAL AUTHORITY OF THE DEAN OF ACADEMIC SYSTEMS IN THE REGISTRAR’S OFFICE AND DIRECT SUPERVISION OF THE ANALYST (DATA MINING SPECIALIST), THE ADMINISTRATION TECHNICIAN PERFORMS A VARIETY OF...

  • Administration Technician

    2 weeks ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    Job Description:JOB SUMMARY: Under the direct supervision of the coordinator of Human Resources Services, to perform various administrative and technical tasks pertinent to RECRUITING AND HIRING FOR NON-TEACHING EMPLOYEES.DUTIES AND RESPONSIBILITIES: Manage the fullcycle recruitment process from posting through to hiring. Revise job descriptions in...

  • Administration Technician

    2 weeks ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    Job Description IMPORTANT: Effective immediately - Full-time permanent position - 2nd posting APPLICATION DEADLINE: June 20, 2024 INTERVIEW DATE: JUNE 27, 2024 JOB SUMMARY: UNDER THE DIRECT SUPERVISION OF THE ADMINISTRATIVE MANAGER IN THE CENTRE OF CONTINUING EDUCATION, THE TECHNICIAN ACTS AS A RESOURCE PERSON TO PROGRAM COORDINATORS AND MANAGERS,...