Medical Education Program Assistant
2 weeks ago
**Department** Faculty of Medicine & Dentistry - Critical Care Medicine
**Salary range** $47,918.92 to $64,697.48
**Hours per week** 35
**Grade** 7
**Posted date** February 25, 2025
**Closing date** March 10, 2025
**Position Type** Full Time - Trust Funded
**Description**:
**_This position is a part of the Non-Academic Staff Association (NASA)._**
This position has a term length of 2 years and offers a comprehensive benefits package.
**Location** - This role is in-person at North Campus Edmonton.
**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community._
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
**Working for the Departments of**Anesthesiology and**Critical Care Medicine**
The Department of Critical Care Medicine is dedicated to delivering exceptional patient care, impactful research, and comprehensive critical care education. Our faculty, renowned for their expertise, provide training and conduct research in various critical care units across the Edmonton area.
**Position Summary**
The Undergraduate Medical Education Program Assistant will provide day-to-day administration to the Undergraduate Program in the Departments of Anesthesiology and Pain Medicine and Critical Care Medicine at the University of Alberta. This position involves coordinating the Anesthesiology and Critical Care rotations for all Year 4 medical students, electives in Anesthesiology and Critical Care for medical students in Years 1 and 2 (pre-clinical) and Years 3 and 4 (clinical) at the University of Alberta, and Years 3 and 4 at medical schools across Canada.
**Duties**
- Coordinates material for the clerkship (developed and stored in CCM and APM websites)
- Schedule core rotations (estimated ~ 150 students/year)
- Manage off-site electives, visiting electives and observorships.
- Coordinates shadowing program for first
- and second-year students
- Coordinates Department UME site assignments, evaluation processes, scheduling, committee business, end-of-rotation evaluations, seminars and/or examinations.
- Request site preferences from Year 4 medical students at least 3 months prior to rotation start and arrange site assignments so that all students get one of their 3 top choices.
- Schedules each student at a specific hospital site for their rotation, distributing orientation packages for each hospital site to each student rotation (estimated ~ 150 students/year).
- Requests AHS access, as needed, for students at applicable sites, and ensures students are provided with usernames and passwords through the AHS Information Systems
- Schedules student seminars and ensures seminar hand-outs are available for students on the Google Site for the numbered MED course.
- Updates the DCCM and DAPM website with regards to undergraduate students' rotations/elective schedule and seminar schedule
- Collects, collates, and assists with drafting faculty feedback.
- Schedules and organizes the DCCM and DAPM Undergraduate Education Committee meetings
- Attends UME Clinical Administrators’ (once per month) and other meetings as required
**Minimum Qualifications**
- Postsecondary degree in a relevant discipline preferred; Minimum Office Administration diploma; Equivalent combination of education and experience will be considered; Medical terminology knowledge would be an asset;
- Minimum of two years of related office experience with data entry skills;
- Experience working with students or postsecondary in environment is an asset;
- Computer proficiency using Cally, one45 and MS Office (word, power point and excel);
- Computer proficiency using database management;
- Excellent oral and written communication, problem-solving and organizational skills;
- Attention to detail with the ability to meet firm deadlines;
- Ability to maintain confidentiality with staff and trainees;
- Working knowledge of the Undergraduate Medical Education administrative system;
- Prior experience with PeopleSoft (financials, campus solutions) and SupplyNet;
- Experience using Google Suite (Gmail, google drive);
- Knowledge of University policy and procedures
**Application Instructions**
In your cover letter please explain how your administrative experience has prepared you for success in this role. Please upload your resume a
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