Medical Education Program Administrator

4 weeks ago

Edmonton, Canada University of Alberta Full time

**Department** Faculty of Medicine & Dentistry - Surgery Dept

**Salary range** $51,821.52 to $70,382.74

**Hours per week** 35

**Grade** 8

**Posted date** November 20, 2024

**Closing date** December 10, 2024

**Position Type** Full Time - Operating Funded

**Description**:
**_This position is a part of the Non-Academic Staff Association (NASA)._**

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

**Location** - This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

**Working for the Department of Surgery**

**Position Summary**

This Medical Education Program Administrator will work in the Postgraduate Office of Surgical Education, coordinating a postgraduate residency program under the leadership and direction of the Team Lead & Surgery Program Director.

This position works both independently and within a team structure to administer the many detailed tasks and projects required of this position. This position requires high levels of communication, organizational and interpersonal skills. Equally important, the individual in this position would have the ability to take initiative, be creative and thrive in a deadline-driven environment.

**Duties**
- Primary contact and resource for the residency training program residents & faculty
- Primary contact to liaise with the Postgraduate Medical Education Office (PGME), the Professional Association of Residents of Alberta (PARA) and the Royal College of Physicians and Surgeons of Canada (RC)
- Responsible for coordination of educational activities and clinical rotation scheduling for residents
- Responsible for program schedules including preparing resident training block schedules, electives, vacation/leaves, and coordination of teaching faculty/preceptors.
- Maintains systems of evaluation processes; including compiling data, collecting and disseminating reports and documents
- Coordinates & attends Residency Program Committee (RPC) and Competence Committee (CC) meetings, prepares agendas, reports and documentation with the Program Director and CC Chair
- Coordinates annual Resident Recruitment through the Canadian Medical Graduate Selection process (CaRMS)
- Coordinates examination processes; schedules, proctors & prepares materials for exams, recruits examiners for oral & simulation-based exams. Collates and tracks exam results
- Coordinates Resident Research days, retreats and other educational activities
- Makes Purchases, monitors, tracks and reconciles educational grant monies
- Primary contact/resource for accreditation process for internal reviews (University of Alberta) and external reviews (Royal College of Physicians and Surgeons of Canada)
- Ensures Royal College accreditation standards are being met in day-to day operation and residency program committee functions
- Maintains residency program websites & communication

**Minimum Qualifications**
- Minimum, post-secondary business, office administration certificate or a related field
- Minimum 2 years’ experience in large academic, health care or similar organization
- Proficiency with MS Office and Google Applications
- Excellent interpersonal and communication (oral and written) skill including strong ability to demonstrate professionalism, confidentiality and diplomacy
- Strong organization skill, accuracy and attention to detail

**Preferred Qualifications**
- Post-secondary degree in a relevant discipline preferred. Equivalent combination of education and experience will be considered
- 3-5 years’ experience in a medical or academic environment with extensive involvement in post-secondary educational procedures at an administrative level would be ideal
- Experience with Zoom and various virtual platforms an asset
- Knowledge of University of Alberta and University of Alberta Hospital
- Experience with PeopleSoft an asset
- Experience with University of Alberta polices and process and employment legislation (FOIPP, Employments Standards) will be considered an asset

We thank all applicants for their interest; however, only those individuals selected for an inte

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