Administrative Assistant

1 month ago

Toronto, Canada Pet Card Full time

iFinance Canada, recently acquired by Iceberg Finance, is a company offering personal loans mainly in the medical field. It lends to consumers across Canada through its vast network of service providers and merchants, including thousands of medical, dental and veterinary clinics. Following this acquisition, the Iceberg Finance group finds itself amongst the 10 largest lenders in Canada in the specialized financing sector.

Our mission is to offer innovative and flexible financing solutions adapted to the changing and specific needs of our consumers and our business partners. We are recognized for our professional services and innovative approach.

**Your role?**

The administrative assistant role is the backbone of organizational efficiency, ensuring seamless operations and effective communication. From managing supplies to coordinating logistics and handling clerical tasks, this position is essential for maintaining productivity. You will serve as a vital link with building management, process financial documents, and oversee payroll with precision.

**Responsibilities**:

- Greet and direct office visitors
- Act as a liaison with the building management
- Assist with the management of office supplies
- Schedule and track courier shipments
- Create reports & compile documentation (audits)
- Process yearly payroll reports and audits
- Provide Clerical and Administrative support to different departments
- Take care of licence renewals for iFinance and Iceberg
- Prepare all Proof of Claims for incoming Bankruptcy documents
- Process NSFs, PIF letters and SOAs
- Print and mail out monthly LOC statements
- Prepare and process payroll Liaison with third-party companies
-

**What We're Looking For**:

- At 3 years of experience in administration or secretary
- Experience in processing payroll (70 employees) paid every 2 weeks with Desjardins payroll
- Excellent English communication (spoken and written)
- Detail oriented and organized
- High level of integrity and professionalism
- Strong computer skills : Office suite, Excel, Word, Outlook Nice to have : French language
-

**Why you would love to work at iFinance / Iceberg**:

- A collaborative, highly passionate and team focused culture
- Superior benefits including extended healthcare
- RRSP program with company match
- A new vibrant office environment in Toronto
- 1 hour lunch paid every day

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