Full Time Office Manager
1 month ago
**We’re Looking for a Rockstar Office Manager to Join Our High-Energy Team**
**Location**: Stouffville, ON
**Position**: Full-Time (35-40 hours/week)
Are you the type of person who loves to take charge and is all about creating an exceptional experience for every person you interact with? Do you have an eye for detail, a knack for problem-solving, and a passion for both operations _and_ customer service? If so, The Rehab Grid is looking for you to join our team as **Office Manager**
We are a **dynamic, multidisciplinary clinic** where innovation and top-tier patient care are at the heart of everything we do. But it’s not just about the work - it’s about how we work together. We pride ourselves on a culture that is **collaborative, fun, and supportive**, where each team member is empowered to make an impact. As our Office Manager, you’ll not only help us keep things running smoothly but also play a key role in growing our clinic and helping it thrive.
**What You’ll Be Doing**:
As our **Office Manager**, your role will be split into two exciting areas**:50% clinic operations** and **50% revenue generation**. You’ll be the glue that keeps everything together - from **scheduling appointments** to **building relationships** with our patients, while also handling **billing**, **insurance claims**, and **marketing**. This is your chance to have a major impact on both the patient experience and the financial growth of the clinic.
Here’s a sneak peek of your day-to-day:
**1. Create Unforgettable Patient Experiences**
- **Be the first friendly face** patients see when they walk in - you’ll set the tone for their visit, making them feel welcomed and supported.
- **Reactivation and Fall-Off Calls**: Make follow-up calls to patients who have not returned to encourage reactivation and check in with those who may have "fallen off" the schedule.
- **Insurance coverage verification**: You’ll work directly with insurance providers to confirm benefits and make sure our patients understand their coverage.
**2. Manage Payments & Billing**
- **Keep the financial side running smoothly**: Process payments, manage accounts receivable, and follow up on outstanding balances.
- Handle **direct billing** and process **insurance claims** with precision (including motor vehicle accidents and WSIB)
**3. Keep the Clinic Running Like a Well-Oiled Machine**
- Along with the rest of the admin team, you’ll take charge of **opening and closing** the clinic, ensuring everything is prepped and ready to go each day.
- Ensure the clinic is **spotlessly clean and organized** - we want our space to reflect the professionalism and care we provide
- Be the go-to person for maintaining **health and safety** protocols, making sure we're always ready for whatever comes our way.
- Referral and Patient Tracking: Track monthly referrals using our referral Tracker, monitor weekly patient fall-offs and follow up as needed.
- Documentation and Reporting: Create and track MD referral letters, and generate weekly and monthly scoreboards for the clinic and clinicians.
**4. Drive Clinic Growth and Revenue**
- **Inventory management**: Keep track of supplies and reorder as needed.
- **Boost sales of products** like custom braces and orthotics - you’ll use your patient interactions to help them find the products that support their recovery while helping the clinic hit its revenue goals.
- **Expense tracking** and **vendor communications** - you’ll help us stay on top of the numbers and keep operations running efficiently.
**5. Be a Key Player in Team Operations & Communication**
- Help with **staff onboarding and training**, ensuring everyone is on the same page when it comes to clinic processes.
- Keep the team in the loop by preparing **meeting agendas** and following up with notes - communication is key to our success.
**6. Marketing and Digital Management**
- **Website and Online Presence**: Edit the clinic website, manage Google Business listings, and create weekly posts to keep our online presence fresh and engaging. You’ll upload photos, collect patient reviews, and respond to them - keeping our digital space lively and inviting.
**What We’re Looking for**:
- **Attention to detail**: You catch the small stuff and know how to keep everything organized - nothing slips through the cracks on your watch.
- **Proactive & process-driven**: You love to take the initiative, streamline processes, and improve efficiencies wherever you can.
- **Customer service oriented**: You genuinely care about making each patient’s experience a positive one and are always looking for ways to exceed expectations.
- **Tech-savvy**: You’re comfortable using clinic management software (like Jane), Google Drive, Excel, and social media platforms. Familiarity with billing and insurance claims is a bonus.
- **Team player**: You thrive in a collaborative environment, enjoy problem-solving, and are always ready to jump in and help your colleagues.
-
Office Manager Temporary, Full-time
8 months ago
Stouffville, Canada Sienna Senior Living Full timeOffice Manager - Long Term Care OR Aspira Retirement Living At Sienna Senior Living, our commitment to enhancing the daily lives of our residents extends far beyond clinical care. Integral to this mission are our dedicated leaders and their teams who oversee vital functions such as culinary services, housekeeping, recreation, maintenance and administrative...
-
Floral Manager
3 months ago
Stouffville, Canada Longo's Full timeWe are looking for a Floral Department Manager - Full Time who is passionate about food and enjoys working in a fast paced, team environment! Are you a talented, passionate leader with a proven record of providing excellent customer service and growing sales? If so, come join our growing team! Position: Floral Department Manager - Full Time This is your...
-
Office Manager
3 months ago
Stouffville, Canada Groundworks Full timeGroundworks continues to expand our operations in Canada. We're seeking a talented **Office Manager** to join our tribe in Stouffville, ON - just outside of Toronto. _**This position is located in Stouffville, ON and works onsite M-F. **_ The Office Manager is the backbone and a key player to daily branch operations. The Office Manager leads all...
-
Full Time/ Part Time Team Lead
6 months ago
Stouffville, Canada Ren's Pets Depot Full timeRen’s Pets will accommodate the needs of people with disabilities in the hiring process. Ren’s Pets is here for your pet’s best life. We have the best people, perks and pets! **Job description** - Customer Service - Receiving - Inventory Control and Merchandising - Motivate team through the Ren’s vision of Best in Customer Experience - Lead and...
-
Dental Receptionist/front Desk
7 months ago
Stouffville, Canada Stouffville Dental Office Full timeLooking for friendly receptionist to work at dental office in Stouffville. Medical/dental experience is preferred but not required. Must have administrative experience and able to work some evenings and alternate weekends. Full Time hours: 30 - 35 hours weekly. **Job Types**: Full-time, Permanent **Benefits**: - Dental care - Extended health...
-
Full Time Team Lead
2 months ago
Stouffville, Canada Ren's Pets Depot Full timeRen’s Pets will accommodate the needs of people with disabilities in the hiring process. Ren’s Pets is here for your pet’s best life. We have the best people, perks and pets! **Job description** - Customer Service - Receiving - Inventory Control and Merchandising - Motivate team through the Ren’s vision of Best in Customer Experience - Lead and...
-
Child and Youth Worker- Full Time
4 months ago
Stouffville, Canada Oakdale Child and Family Service Full timeFull-time Responsibilities include: - To work as part of a team in a residential program - Supervision and monitoring of clients - Teach Functional living skills - Behaviour Management - Assist clients with daily routines and personal care - Plan/ Implement individualized programs that encompass a person-centred approach - Provide community orienteering and...
-
Full Time Team Lead
6 months ago
Stouffville, Canada Ren's Pets Depot Full timeRen’s Pets will accommodate the needs of people with disabilities in the hiring process. Ren’s Pets is here for your pet’s best life. We have the best people, perks and pets! **Job description** - Customer Service - Receiving - Inventory Control and Merchandising - Motivate team through the Ren’s vision of Best in Customer Experience - Lead and...
-
Bakery Decorator
4 months ago
Stouffville, Canada Metro Inc. Full timePosition Title: Bakery Decorator - Full Time Position Type: Permanent Requisition ID: 39587 Banner: Metro Employment Type: Full-Time **Location: STOUFFVILLE 5612 MAIN ST** Be in the action and help make the difference when serving our customers. Become a brand ambassador and share your passion for food with our customers! Our **Bakery **team is...
-
Full Time Team Lead
2 months ago
Stouffville, Canada Ren's Pets Depot Full timeRen’s Pets will accommodate the needs of people with disabilities in the hiring process.Ren’s Pets is here for your pet’s best life. We have the best people, perks and pets!As a top specialty pet retailer in Canada, Ren’s Pets offers careers for people passionate about pets. It is our mission to support dog and cat parents with the best premium food,...
-
Administrative Assistant/receptionist
7 months ago
Stouffville, Canada Stouffville Dental Office Full time**Responsibilities**: - Greet and assist Patients - Scheduling and confirming appointments - Billing and Processing payments - Daily Financial reports - Ability to discuss fess with patients - Various other administrative tasks **Requirements**: - Great personality who loves to interact with people - Great Smile and great attitude - Strong written and...
-
Dental Administrator/receptionist
6 months ago
Stouffville, Canada Stouffville Dental office Full timeLooking to add an experience Dental Administrator/Receptionist to our amazing dental team. Our Modern dental office is located at Stouffville, easily accessible from Durham Region, Markham, New Market, Aurora and Scarborough. Highly organized, quick learner, with strong attention to detail, must be able to multi-task and work in a fast pace...
-
Office Assistant
3 days ago
Stouffville, Canada Willow Springs Winery Full time**Job Summary** **Duties** - Perform general clerical duties including data entry, filing, and maintaining organized records. - Interact with customers and provide venue tours and sell event packages - Provide exceptional customer service by responding to inquiries and addressing concerns in a timely manner. - Collaborate with team members to streamline...
-
Full Time Key Holder
7 months ago
Stouffville, Canada Ren's Pets Full timeRen’s Pets will accommodate the needs of people with disabilities in the hiring process. Ren’s Pets is here for your pet’s best life. We have the best people, perks and pets! **Applicants must have open availability to be considered for this position.** Overview: Customers come first! Good customer service is vital to build trust with our current...
-
Stouffville - Barista/cashier - Full-time/part-time
7 months ago
Stouffville, Canada Gong Cha Full timeIMPORTANT: Weekday Availability is a MUST. Morning/Evening shifts. **Barista - Job Description** Joining the Gong Cha team as a Barista, gives you the opportunity to provide superb customer service, create great tasting beverages and bringing customers, the Gong Cha’s experience. If you’re energetic, a team player and love to be in a fast pace...
-
Office Manager
6 months ago
Stouffville, Canada Digital Consultants Canada Incorporated Full timeWork Term: Permanent - Work Language: English - Hours: 30 hours per week - Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 2 years to less than 3 years - or equivalent experience **Work setting**: - Private sector - Urban area - Willing to relocate - Relocation costs not covered by...
-
Dental Receptionist
3 weeks ago
Stouffville, Canada Stouffville Dental office Full timeLooking to add an experience Dental Receptionist/administrator to join our growing dental team. As a Dental Receptionist, you will be essential in managing the front desk operations of our dental practice, ensuring a welcoming environment for patients. **REQUIREMENTS**: If you are passionate about providing the best experience possible for our patients, we...
-
Assistant Manager
3 months ago
Stouffville, Canada Red Bulb Espresso Bar Full timeLong standing Stouffville coffee shop Red Bulb Espresso Bar seeking manager with solid prior customer service, food handling and leadership experience. Daytime hours only but must be available weekdays **AND** weekends. Please reply with resume and salary expectations. - Understand the importance of customer service in a _**foodservice setting**_ and the...
-
Office Administrator/accounting Clerk
6 months ago
Stouffville, Canada Walter's Landscaping Full time**Responsibilities**: - Minimum of 2-4 years Bookkeeping/Office Administrative experience - A/P and A/R (Sage Accounting Program) - Payroll (tracking hours, prepping for approval, generating payroll through Sage and submitting online through the bank for direct deposit) - Customer billing - Proficient in Microsoft Office, Excel and Google Docs - Excellent...
-
Full Time Store Worker
6 months ago
Stouffville, Canada Schell Lumber Home Hardware Building Centre Full timeWe are looking for a new full time employee to work at our Stouffville store. Looking for someone who is - Good on computers (needs to learn our new computer system) - Knowledgeable with Home improvement products, lumber and building products. - Familiar with equipment Electrical, plumbing, paint and trim - Retail/customer service experience would be...