Office Services

3 months ago

Calgary, Canada Burnet, Duckworth & Palmer Full time

**Position**:
Office Services Support
**Purpose of the role**:
Wearing a variety of hats, the Office Services Team plays a vital role in both hosting external clients at BD&P's offices and ensuring internal clients have the office resources they need, when and where they need them, to provide top-notch legal services.
**Reports To**:
Office Services Team Coordinator
**Duties and Responsibilities**:
As a member of the Office Services team, the incumbent will carry out a wide range of general office services functions including Reception, Switchboard, Central Photocopy, Mailroom, Courier, and Coffee Service. Focusing on collaboration and teamwork, the Office Service Support will deliver exceptional customer service while meeting tight deadlines. Duties include but are not limited to:

- Provide daily Reception relief and backup;
- Order, unpack, and restock office and kitchen supplies;
- Up-keep of the premises including boardroom set-up, furniture arrangements, catering, and clean-up;
- Provide photocopying, binding, and scanning services to lawyers and support staff;
- Process regular and registered mail, including mail sorting and internal mail delivery;
- Track and process incoming and outgoing courier deliveries;
- Daily kitchen clean-up;
- Prepare coffee and other beverages for meetings;
- Set up TV carts for meetings;
- Request service for building maintenance through the online portal system;
- Provide support in all Office Services functions; and
- Other duties and responsibilities as required.

**Education & Qualifications**:

- High school diploma;
- Ability to lift 15kgs;
- Working knowledge of Microsoft Office Suite;
- Prior mailroom experience is required;
- Experience in a reception or similar position is required;
- Previous experience in a professional services firm is an asset

**Required Skills & Personality Traits for Success**:

- Customer Orientation: Provides exceptional customer service to both internal and external clients of the Firm;
- Communicates Effectively: Exceptional written and oral communication skills; ability to communicate effectively with individuals at all levels in the organization;
- Teamwork: Ability to work effectively with others to achieve firm-wide goals; flexible, courteous, and supportive of teammates;
- Positive Impact: Demonstrates a consistent positive, constructive, can-do attitude;
- Change Agility: Adaptable; embraces the need for change and able to modify behaviour as appropriate;
- Drive/Energy: Exhibits passion for the role and has the stamina and endurance to handle workloads. Productive in a fast-paced environment while still maintaining a healthy work/life balance;
- Focuses on Results: Commitment to setting and achieving and/or exceeding individual, team, or Firm goals; and
- Problem-solving and decision-making: Ability to identify problems, solve them, act decisively, and show good judgment.

Why BD&P?
The world is changing, and it’s happening faster than ever. Constant transformation, progress, setbacks, challenges. Businesses and people are adapting, but nobody can do it alone. Maybe it’s easier for us to keep up because we’ve always been nimble, and we’ve always brought creative thinking to the way we practice law.
BD&P is a full-service boutique law firm headquartered in Calgary, Canada. Our approximately 120 lawyers are bright, deeply talented legal minds who work on a broad spectrum of matters, sitting across the table from national and international firms. BD&P is proud to maintain its independence while representing clients in a wide variety of sectors including Energy, renewables, Agribusiness, technology, and life sciences.
We like to think having a track record of supporting entrepreneurs gives us a unique approach. We are not just legal advisors; we are true partners. We've been called unconventional, and we think that makes us better partners to our clients for now
- and for the future.
BD&P has an inclusive culture where their people feel motivated to bring their best to the workplace. We understand that diversity and inclusion result in better decision-making, more innovative problem-solving, and enhanced creativity.
With a culture of collegiality, the firm encourages pursuits that go beyond the office, as we know that remarkable people have passions beyond their profession. The diverse activities pursued by the firm's partners, associates and staff bring an authentic kinetic energy to the firm.
Do you have what it takes to succeed in this position?
Are you the right fit with our team?
Must be legally eligible to work in Canada.

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